Facilities Rental Request

Facilities Rental Application/Agreement

ONLY submit the following application once you have spoken to the Rental Coordinator to clear dates and discuss your event.
FILL OUT and SUBMIT the form below.
PRINT OUT the application once it is created.
SIGN IT.
E-MAIL A SIGNED COPY to the Facilities Rental Coordinator at the De Anza Campus

Note: Print Out This Form

This form is NOT stored on the Web site, so make sure to print out an extra copy for yourself. The information you submit to create your rental application is secure.

Contact Information

Organization:

Organization Representative:

Mailing Address:

City:

State:

Zip:

Phone (include area code):

Cell Phone (include area code):

Fax (include area code):

Email Address: (double check your entry)

Event Information

Event Name:

Event Purpose*:

Admission Fee:

Ticket Sale Location:

Number Expected:

Materials Sold?

Yes

Campus Location(s) and Dates/Times Requested

Facility Requested (1):

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Facility Requested (2):

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Facility Requested (3):

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Date(s) of Use:

Required Entry Time:

Exit Time:

Legal/Policies

Facility Rentals are SUBJECT TO THE FOLLOWING CONDITIONS:

Contract may be canceled at any time prior to use should facilities be needed for college purposes.

I agree to this condition.*
Permittee agrees that they have read, agree to, and understand all Facility Rental Policies.

I agree to this condition.*
Permittee shall be responsible for any damages sustained to the school premises, furniture, or equipment that is caused due to the occupancy of the Permittee.

I agree to this condition.*
Permittee will be required to pay additional custodial cleanup fees if excessive mess or waste is left behind.

I agree to this condition.*
Permittee shall abide by and enforce the rules, regulations, and policies of the Foothill-De Anza Community College District governing the use of college facilities.

I agree to this condition.*
The Permittee using Foothill De Anza Community College District (the "District") facilities agrees to indemnify, hold harmless, and defend in accordance with Civil Code §2778, the District, its Board of Trustees, officers, agents, employees and representatives from all claims, lawsuits or actions of every name, kind and description, brought for, or on account of injuries to or death of any person, including user or any employee, agent or invitee of user, or damage to property including intangible property and to whomsoever belonging, where such injuries, death or damages occurred in, upon, or due to user's use of the District's premises or property provided that this indemnity obligation shall not apply to injuries for which the District has been found in a competent jurisdiction to be solely liable by reason of its own negligence.

I agree to this condition.*
Smoking is not allowed on Campus except in the designated smoking areas.

I agree to this condition.*
No food or drinks except water are allowed in any lecture hall or similar classroom.

I agree to this condition.*
Permittee is bound by the contract start and end time agreed upon with the Campus Facilities Rental Coordinator. Penalty fees may be applied if Permittee stays past agreed upon out time.

I agree to this condition.*
Evidence of insurance policy listing De Anza College as additionally insured must be received in the Facilities Office at least two (2) week prior to date of use.

I agree to this condition.*
Rental fees must be paid in full two (2) weeks prior to event.

I agree to this condition.*
All bookings are non-refundable, exceptions are made for weather related cancellations.

I agree to this condition.*
Permittee agrees to ensure that all members of the Organization who may participate in events conducted on District premises are aware of the District’s safety protocols and practice safety measures (including wearing mask, social distancing, washing or sanitizing hands etc.).

I agree to this condition.*

The use of College facilities is subject to all conditions, including all rules and regulations governing the facilities, imposed by the College, and in addition the Renter agrees to guarantee the College against all loss or damage to the rented premises or to the building or to the fittings or furnishings thereof during the time that said facilities are used or are under control of the Renter. In this respect, the Renter agrees to furnish a Certificate of Insurance in the amount of $1 million listing De Anza College as additionally insured. Said insurance shall provide primary coverage regardless of other policies Renter may have, and shall state that the same may not be altered or canceled to the College's detriment without 30 days prior written notice to College. Renter agrees to provide College in advance of occupancy with certificates showing such insurance to be in force. Renter hereby accepts contract and agrees to be bound by terms and conditions herein.