January 29, 2018

Meeting Notes

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Approval of Agenda & Notes from January 22, 2018 meeting

• Agenda approved
• Notes approved

Dr. Murphy Visit:

• Regarding email today- Hate crimes and accreditation
• Hate crimes- Some groups are recording professors, editing, and dispersing digitally, Pres. Murphy  has reached out to CUNY Psychology Professor Jessie Daniels to come speak to campus about better understanding and strategizing responses to hate crimes.
• Reaffirmation of accreditation - we have until June 2019 to submit a follow up report to address three relatively minor points (SLO, online engagement, and matching of SLO’s from the public course outlines of record onto instructors’ greensheets). ACCJC has limited us to 18 months of accreditation (ACCJC letter), pending submission of the follow up report showing that the points have been addressed.  We will be completing the report by March 2018 for the 7 year accreditation approval. There is no scenario where we will lose our accreditation. The SLO and Accreditation committees are working on a plan to address these issues.  
• Academic Freedom: President Murphy is going to have general counsel look into the rights of professors being recorded in class without their consent.

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Needs & Confirmations

• Comments on BSI/SE/SSSP Integrated Planning Advisory Cmte
• Ricardo worked under Diana at SSC, slight concern, no objections, approved.
• Karen Chow: no objections; approved
• Diana Alves de Lima, no objections; approved
• Career & Technical Education Institutional Advancement Cmte- hold off until more faculty step forward who are not from the same department.
• Math Faculty Hiring Committee- no objections; approved
• College Life Director - no objections; approved

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Courses Into Disciplines and Faculty Service Area (FSA) Review—Overview & Request of Division Liaisons

• FSA = Faculty Service Areas, full time faculty have seniority in their FSA
• Faculty for each area were designated0
• Marc Coronado- 11 courses are missing from her list, may be a misprint
• FSA reps were given a paper packet with information explaining what they need to do.

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Proposed Amendment to Academic Senate By-Laws: Position Title of Academic Senate “Executive Secretary” to “Documentarian/Treasurer” (2nd Reading)

• Marc C- Motioned to move , Yael seconded, approved (9 voted to approve, 5 voted against, 6 abstentions), motion passed? Jim will check. 

1st document listed under 1/22 Agenda.  Update is this note from ASCCC president Julie Bruno:

• “I don't see an issue for the ASCCC. This really is a matter for local control and I completely understand the necessity of having the title reflect the job responsibilities.” (Email sent 1/23/18 to Karen Chow)

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 Administrative Policy 4236 Advanced Placement Credit (2nd Reading)

2nd document listed under 1/22 Agenda.   There seemed to be no questions last time.  Remind everyone that this is a state mandate we must meet.  Renee Augenstein and Karen Chow are still checking in with dept. chairs about AP exams for which there are currently no specific course credit awarded (at a minimum, we are required to award a minimum number of general GE units in a specific GE area for all AP exam scores of 3+).

• What if the student is majoring in the AP area and they NEED a grade? How does this impact students? Is the AP score accepted by transfer institutions? If they got credit for a course that is for an ADT course will it be honored by the transfer institution? Clarification on this please. Asking for follow-up from Renee Augenstein. Rob Clem says that institutions vary so these questions are valid. What we are dealing with here is our own internal acknowledgment of the AP exam scores of 3+ for GE credit, and major requirements for degrees and certificates.
• The body would like some answers to this prior to vote.

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Board Policy & Administrative Policy 5700 Intercollegiate Athletics (2nd Reading)

3rd document listed under 1/22 Agenda.

• Mary D - Many colleges have information such as this on their websites, but this is unique because of the institutional integration through the approval process. 
• Marc 0- is this a district policy? Yes (Karen)
• Scott H- motion, second from Mary S, no objections, 2 abstentions. Motion passes

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Funding Request for UndocuAllies Faculty Training/Workshop (1st Discussion)

• Valerie and Angelica have planned for 2 workshops in Winter (in March),, with up to 2 more additional workshops, depending on demand.  Classified staff and faculty attendees would earn PGA credit (VP of Instruction has approved) for attending the 2-hour workshop. 
• Request is for approximately $1,400 request for funding
• Suggestions from the senate include checking other off campus print services. 
• Cheryl B - thank you for working on this.

Valerie Greene and Angelica Moreno are coming to present a proposal.  I have emailed them guidelines for what they should present.

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Guided Pathways, Equity For Excellence, & AB 705 Workgroup Update

• Guided Pathways documents, including our De Anza Self-Assessment have been posted here.
• Guided Pathways Core Team will be attending statewide Guided Pathway workshop February 26 in Sacramento, and planning for getting more campuswide input on a proposed Work Plan for submission to statewide Chancellor’s Office by March 30. 
• Equality 4 Excellence: At the Chancellor’s Equity 4 Excellence meeting on 1/25, Cheryl Balm shared her intervention to check in on all her students, especially underrepresented students in her developmental Math course (Karen’s note: DA Psychology instructors Shannon Hassett and Susan Thomas also presented on their course activities). Karen shared with the senate her ideas on possible Academic Senate funding of incentives for faculty to submit proposals for activity/activities to build community and get to know their students, Chancellor Miner has offered to match the senate $1000 for this purpose. Cheryl question: what is the timeline, how will submissions be evaluated, also why the $100 cap? Chris D - do we have restrictions on how we can use our funding? 

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Good of the Order and Appreciations

Marc Coronado announced that she and Cheryl Balm approached Pam Grey about having a Lactation Room on campus for nursing students and staff to pump and/or feed their infants.  A designated Lactation Room will be established on campus soon.

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Jim Nguyen	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Yael Karmi	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech
John Walton	App Tech	Y
Bob Kalpin	BHES	Y
Peter Miskin	BHES	Y
Mia Breen	Bus/CIS	Y
Mary Pape	Bus/CIS	Y
Milena Grozeva Levy	CA	Y
Elizabeth Mjelde (on PDL in Fall)	CA
Nellie Vargas	CD&E
Robert Alexander (Paul Wethington on leave)	Counseling	Y
Rob Clem	Counseling	Y
Vacancy	DSPS
Maria Delas	DSPS	Y
Catie Cadge-Moore	IIS	Y
Marc Coronado	ICS/IIS	Y
Cheryl Balm	PSME	Y
Chris DiLeonardo	PSME	Y
Iva Tracey	LA	Y
Cecilia Deck	LA	Y
Laura Chin	SSH	Y
My Linh Pham	SSH	Y
Arden Kragalott	PE
Scott Hertler	PE	Y
Tom Dolen	LR	Y
Mary Sullivan	SD	Y
Eric Woodbury	Curriculum Committee	Y

Guests Present

Name	Position	Present
Brian Murphy	DA Pres	Y
Stacey Cook	VPSS
Christina Espinosa-Pieb	VPI
Susan Cheu	VPFCO
Lorrie Ranck	AVPI
TBA	OSOD
Marisa Spatafore	Mktng
Anastasia Soenjoto	DASB
Bob Stockwell	FA
Lorna Maynard	CS	Y
Elias Kamal	Student Trustee
Mallory Newell	IR
Moaty Fayek	Dean BS/CIS
Renee Augenstein	Articulation
Mary Bennett	Tenure Review
Sheila White-Daniels	Dean Counseling
Nancy Canter	Dean CA
Alicia Cortez	Interim Dean, Equity and Engagement
Coleen Lee	Wheat Dean PE
Isaac Escoto	FH Academic Senate
Mayra Cruz	District Academic Senate President
Pam Grey	AVPCO
Stacey Shears	DSP&S
Anita Kandula	Dean BHES
Michele LeBleu-Burns	Dean, Stud Dev/EOPS
Rob Mieso	Associate VP of Student Services
Lisa Mandy	Dir Finan Aid
Tamica Ward	Enrollment Services Dean
Edmundo Norte	Dean IIS
Thomas Ray	Dean LA
Jerry Rosenberg	Dean PSME
Judy Miner	Chancellor
Dawn Lee Tu	Office of Professional Development
Carolyn Wilkins-Green	Dean SSH
Kelly Swanson	Book Store
Mary Pape	SLO
David Ulate	FHDA Research & Planning
Valerie Greene	UndocuAllies	Y
Angelica Esquivel Moreno	UndocuAllies	Y