February 4, 2019

Meeting Minutes

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Approval of Agenda & Minutes from January 28 meeting

• Agenda approved
• Minutes approved

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Needs and Confirmations

• Hiring Committee for Health Services Director needs 1 faculty member.
• Two faculty submitted their names for consideration: Mary Sullivan and Sherri Cozens
• Mary S was approved (14 votes), Sherri Cozens (3 votes),  abstentions (1)

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Student Learning Outcome Assessment Form & Curriculum Process (2nd discussion) 

• Karen reminded the committee of the discussion around the SLO form from the prior meeting. 
• Tim Shively reminded the group of the concerns from Faculty Association that he summarized at the January 28 Academic Senate meeting.
• Motion was made by Susan T. to remove the form (seconded by Mary S.)
• A friendly amendment was made by Kim P. to remove the SLO form from SLO website
• An additional friendly amendment was made by Karen C. to remove the SLO form from all areas where it is currently present, specifically the curriculum committee website.
• Concerns from Erik W. communicated to Karen via email:
• 1. There seem to be inequities between PT and FT expectations
• 2. The discussion about how to incentivize SLO work is important and needs real methods to either provide extra compensation or recognize that these are duties we should already be doing and hold people accountable for that.
• 3. If we don't adequately address point #2 I'm worried we'll just burn out currently involved faculty and see decreased participation later.
• More discussion ensued around the subject. Discussion ended
• Vote: in Favor (20 ), Opposed (0 ), abstentions (0)
• Kim- do we care about how this was institutionalized and ensuring that it does not occur again? 
• Karen responded that this situation has opened up and has allowed us to discuss in a collegial manner to come to a decision. This will be addressed again when we have to address the accreditation process. We should address the SLO issue as soon as possible.
• Ishmael T. pointed out that there is a culture of not following the process that has to change, and that the SLO situation reflects the problem when the Academic Senate leadership uses expediency as the reasoning for not following well-established processes.
• Discussion about the history of this situation, including process, accreditation, accountability, the composition of College Council, SLO inclusion in the faculty contract and educational “outcomes,” SLO process has become too bureaucratic and has become burdensome rather than engaging.

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Board Policy and Administrative Policy 4100 Graduation Requirements for Degrees and Certificates (3rd Read/Discussion)

• Karen reported feedback 
• One question from the committee regarding the ethnic studies course as included in the administrative policy statement. Questions:
• How often do ethnic studies courses need to be offered?
• If offered and canceled, are we meeting policy?
• Title 5 language indicates that there must be ethnic studies courses that meet the GE requirement offered. We are in compliance because we have many courses that are offered regularly. 
• Language in AP4100 suggestion: “Ethnic studies must be offered per Title 5”
• Karen will bring back Academic & Professional Matters (APM) committee response when it is given.

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Board Policy and Administrative Policy 4230 Grading and Academic Records (2nd Read/Discussion) 

• Further discussion regarding the “FW” grade specifics. 
• Like an “F,” a “FW” grade results in a 0 grade point average on the transcript
• The grade symbol “FW” is driven by a Financial Aid need to identify “unofficial withdrawals,” which are defined by when a student stops attending after the Withdrawal drop deadline. 
• Whether to have an FW grade option is a local decision.
• Discussion ensued as to when an “F” is earned (e.g. students’ work does not meet the course objectives), and when a student fails because they have stopped attending and submitting work.  The FW would specify the latter. Some faculty see students who stop attending after submitting work that does not earn passing grades; even though the students stopped attending, the work submitted up to that point earned an “F.”  In that situation, a faculty could assign either “F” or “FW.”
• Some committee members do not feel ready to vote on this at this time and wish to have more time to discuss with other faculty what they think of this grade policy..
• Nazy is going to send to Karen documents explaining the history leading up to this situation to share with the Executive committee.

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Course Scheduling and Enrollment Management Task Force Update 

• Karen provided an update: Lorrie agrees to support the task force, she is excited for an innovation space for course management and enrollment. 
• Ishmael will send the electronic copy of the Charge that Executive Committee voted on, so that we can bring it back to the executive committee.
• Interest in the enrollment institute please speak up- SEM

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Good of the Order

• No good of the order

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Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Ishmael Tarikh	PT	Y
Mary Donahue	PT
Paul Klingman	App Tech	Y
Vacancy	App Tech
Bob Kalpin	BHES	Y
Gayatri Pal	BHES	Y
Mia Breen	Bus/CIS
Mary Pape	Bus/CIS	Y
Ron Dunn	CA	Y
Vacancy	CA
Julie Kennedy	CD&E
Betty Inouye	Counseling	Y
Rob Clem	Counseling	Y
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Vacancy	ICS/IIS
Marc Coronado	ICS/IIS	Y
Cheryl Balm	PSME
Lisa Mesh	PSME	Y
Vacancy	LA
Kim Palmore	LA	Y
Susan Thomas	SSH	Y
MyLinh Pham	SSH	Y
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR
Mary Sullivan	SD	Y
Mae Lee	Curriculum Committee	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison	Y
Josephine Lukius	DASB Representative	Y
Bob Stockwell	Faculty Association	Y
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President	Y
Hayman Wong	De Anza Student Trustee
Mallory Newell	Institutional Researcher
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Vacancy	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Sam Bliss	Interim Dean of Physical Education
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Stacey Shears	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Galoyan	Dean of Enrollment Services	Y
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	Y
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
Tim Shively	FHDA Union President	Y
Abhiram Rishi Prattipati	La Voz	Y