May 4, 2020

Minutes for May 4, 2020

I. Approval of Agenda and Minutes from April 27, 2020 Meeting

• Agenda approved.
• Minutes approved.

II. Public Comment on items not on agenda (Senate cannot discuss or take action)

• Mary Sullivan, Daniel, and Pete are on the Voting Committee for the De Anza Academic Senate 2020 Election. Karen Chow is running for President, Mary P. is running for Vice President, Ishmael is running for Part-time Rep, no candidate for Secretary. Candidates who wish to run, should submit a statement to Daniel Solomon by May 11, 5 pm.
• Ishmael: This is the 50th anniversary of the Kent State Shooting, 4 students shot dead, 9 injured. It is important to recognize the tremendous tragedy and commitment to student activism. He recommended listening to “Four Dead in Ohio” performed by the Isley Brothers or Crosby, Still, and Nash.
• Marc suggested making the zoom link to the Academic Senate meeting easier to find. Karen will make sure the link is on the homepage. Marc also mentioned the “enhance your look” feature on zoom.

III. Needs and Confirmations

• Tenure Review Committee for DSS Counselor Bianca Melendez
  • Laureen Balducci, Dean, Chair; Esther Halwani, Division Rep; Leeann Emmanuel, Department Rep; Jason Damjanovic, At-large Rep.  Shagun moved, Mary S seconded, confirmed by consensus.

IV. Fall 2020 Planning (2nd discussion)

• Christina: As long as there is substantive interaction, the classes could have a combination of synchronous and asynchronous meetings as well as online assignments. The classes do not have to actually meet for the 4 or 5 hours.
• Marc asked if there could be flexibility in the scheduling for the World Languages classes that meet 5 hours, 4 to 5 days, per week. With the instant transition to remote teaching, they are teaching predominating through zoom. They are exhausted with classes that meet everyday and often one after another with much small group activities.
• Christina: First, faculty will need certification for Canvas. This will give them enough time to prepare; and, to keep the same calendar and schedule. Some departments are starting to schedule fall classes.
• There are questions about the timeline, the urgency to rush into such a heavy decision.

• Biology, like other science, really needs face-to-face labs. Some students really prefer face-to-face
.
• Karen opened for discussion: How do people feel about not teaching face-to-face?
• Christina came back with clarification on a question raised by Bob S last week about synchronous teaching in 100% online classes. It is possible to schedule synchronous meeting times for fully online classes.  Hybrid with face-to-face time is another option for the Fall. There will not be any 100% face-to-face classes.
• Lorrie: There is no final decision yet. There have been consultations on the district level with leaders of the Academic Senate, Classified Senate, FA, and other groups to make projections for the Fall. They have been working on the needs and preparing the campus for people to return, like staggering classrooms, work spaces; the capacity to clean all those spaces when everyone comes back. Christina came to share at the Senate last week. They are back to revisit and to get more feedback for the decision.
• Christina, Lorrie, and Tim shared the latest update on the Fall 2020 Planning, and asked for input and feedback from the faculty.
• Tim: FA doesn’t really have a position on this. They would like to be as flexible as possible. Although fully face-to-face would be his personal preference, he realized that this would not be possible for the Fall. The hybrid modality allows flexibility for the instructor. Also, if a second wave of infection should erupt, it would be easier and minimally disruptive to retract and do the face-to-face portion via zoom as opposed to meeting physically on campus.
• Christina emphasized on leading and working together with kindness, respect, and flexibility. With the hybrid mode, classes may meet face-to-face for specific times and online for the others. That would be helpful with classes, like labs.  Then, if it becomes necessary to suddenly switch to online, like this Winter, which was just terrible, the students will already be in Canvas and could continue from there.
• Comment in chat: Hybrid is a great compromise right now, many have shown awesome success with that modality.
• Tim and others in chat recognized and suggested priority for programs and disciples that really need the face-to face and do not function well in an online environment. That would include science labs. tech classes, Kinesiology, PE, core classes like EWRT1A, etc.
• Christina: They are sending out this afternoon a survey on faculty preferences for Fall classes. They are looking at the number of classrooms with social distancing in mind to determine how many courses can be offered on campus. The survey will help them to plan class load and seat counts on a department to department basis.  For example, Chemistry would want some face-to-face components.  However, they will not be able to put 26 students in a lab.
• Clarification on hybrid in chat: hybrid is between 51% and 99% face-to-face (more than half face-to-face, but with some online component)
• There was a question about scheduling labs for the summer. If the labs are hybrid, online or using labster, then there is less concern about scheduling them on particular days.
• Gen: For spring, students were told that all classes would count as “hybrid” for unit count purposes for international students, but they would not have any mandatory on-campus component, so students would be able to get full credit if they were counting on all-online work (for example, they’re in their home country). Will similar accommodations be possible for the Fall?
 Will those courses still count as hybrid? International Students are required to have a certain number of on campus and hybrid units.

• Christina: Anyone with a compromised immune system should not come to campus. They can teach 100% online.  The FA contract does allow exceptions, and the current situation certainly qualifies. This is as exceptional as one could get. This level of involvement like attending meetings and serving on committees remotely is more than sufficient.  People are attending more meetings and getting more connected than ever. She herself is feeling more connected; hearing and seeing more people.
• There are questions about the expectations of faculty who are immune compromised and do not want to come back to campus until there is a vaccine. Full time faculty are expected to teach classes and be involved on campus. What level of involvement is sufficient?
• Mary S mentioned the idea of something like a drive-through flu clinic.
• Christina: Susan at the district office is trying to get them right now. They have not worked through the logistics. She worried about the PPE not coming in on time. As for the distribution, should they pass them out as people come in through one entry point and get their temperature check, or at the divisions. They are waiting for some guidance from Santa Clara Public Health when people are finally back on campus.
• Mary S asked about the logistics for ordering the PPE, payment and distribution at the clinic.
• Christina: They are setting up a protocol and a mechanism to ensure safety for everyone on campus. They will need to anticipate how many people will be on campus and order supplies as mandated by the Santa Clara County Public Health. The list includes masks, disinfectants, thermometers, etc.
• Mary Sullivan and comments in chat about distancing, PPE when there is a return to campus.
• Christina: International students are limited to the number of online classes they could take. That stipulation has been waived by the state and the fed for the Fall and maybe for the whole year. The four year colleges are asking for this relaxation as well.
• Lorrie: the coding for the Spring quarter remained as they were originally scheduled. The face-to-face and hybrid classes retain the same code. The Z code identifies the originally online classes.
• The Office of Instructional Research will send out through email an instructional modality preference survey to faculty. The survey will be coming out today from Brandon Bailey. It is anonymous with no names attached, no commitment.  The survey asks for prefered teaching methods, division, department, special circumstances and concerns. It is a simple intro email with a button to the survey.
• Discussion in chat. Genevieve Kolar: Upon reviewing census enrollment in comparison to winter 2020, are there certain groups of students who we ‘lost’ this quarter in the switch, and is there consideration for bringing needy students back in with the move to on-campus? Is there a way to integrate Outreach and scheduling to that end?

• Mallory Newell: There is a small drop across all ethnic/racial groups for spring, no one area in particular, other than international students, of course which was the largest drop. However, we did see growth in first-time, new to college students for spring that are African American, Latinx, Filipinx and Pacific Islander. They are being contacted by the campus to provide support to them during these challenging times.

V. ASAM (Asian American Studies Department Proposal for ASAM Courses to Fulfill ICS Requirements for De Anza AA Degrees (1st Discussion)

• Mae Lee is chair of the new Asian American and Asian Studies Department.
• Background on the request. The department will be offering 5 new courses and a new certificate starting Fall, 2020. With the addition of these new courses, the ICS department ran out of numbers. A new course code ASAM was created to correspond with a new department Asian American and Asian Studies. What falls under this department are the five new courses, as well as all Asian American courses coded as ICS previously. And a third set of courses coded as INTL, International Studies or Asian area studies. ASAM includes all these courses. The proposal requests Academic Senate endorsement and approval of courses formerly under ICS be counted toward De Anza ICS requirements.
• Mae gave Women Studies as the prior precedent.  Marc Coronado, chair of the Women Studies Department, came to the Academic Senate because those courses that were part of ICS became codes as WMST Women Studies.

• Mai: The name shows up in catalogue in a separate department instead of being grouped with all the ethnic studies courses under ICS. This makes it easier for students to find the subject matter under the department.
• Follow up question from Shagun: Is this to distinguish these courses or to facilitate the certificate? Does this new label change something for students. For example, Speech moved into Comm Studies because that was a natural evolution of the discipline and what other colleges and the CSU were looking for.
 What are the benefits from the student perspective?
• Very few colleges have an Ethnic Studies Department, or department like Asian American Studies or Women Studies, few have a division in which these departments are housed, so there’s not much precedent. There are fewer community colleges that offer Asian American Studies courses, even fewer with a degree or certificate. De Anza is trail blazing. SF State and UC Berkely were the first to offer ethnic studies. Also, in the community colleges world, the IIS division leads with Women Studies, African American Studies, Asian American Studies, Latinx/Chicano Studies,and Native American Studies.
• Shagun: Is this a precedent in other Community Colleges?

• This is very similar to what Women Studies had requested and received approval from the Academic Senate.
• Last, and the third set, there is one class, ASAM 32 Vietnamese Literature from Tradition to Vietnamese American Identity, formerly INTL 11.
• The second set of courses are the five new courses approved by the curriculum committee last year under Asian American Studies. They were modeled after lower division courses and major prep courses at UC and CSU, which are part of the Asian American courses at UC Irvine, UC Davis, and San Francisco State. These courses are ASAM 11, 12, 13, 21, and 30.
• The first set are formerly ICS courses. These courses, with the ICS course codes, did already fulfill ICS requirements. They simply changed course codes. ASAM 1, formerly ICS10; ASAM 20, formerly ICS22; ASAM20/ELIT24, formerly ICS24; ASAM 31, formerly ICS21
• Mae showed and gave reasons for seeking Academic Senate endorsement and approval.
• Shagun was excited about the change which identifies a clear specialization.
• Chesa: It also benefits students who plan to transfer to Asian American Studies programs to have the courses listed on their transcripts. And the name is more universally understood, especially coupled with Women’s Studies.
• Cynthia Kaufman found this amazing and the new courses sound phenomenal. It is like what Marc did for Women’s Studies. The new change makes complete logical sense.
• Comments in chat support this proposal.
• Alicia Cortez: It helps with articulation with the 4 year universities by using common language across the systems.

• Karen: This is the first discussion. The Senate can vote when it comes back next time.  She thanked Mae and other Asian American Studies faculty in attendance.

VI. Updated Proposed Resolution for Academic Senate Recommendations to Faculty for Spring Quarter Schedule & Finals Week (3rd reading/discussion)

• Karen does not feel the need to have action on the resolution. Discussions on the issue have achieved the objective of getting this matter on faculty member’s radar.
• Second, robust discussion and more consideration around what happens during finals week.
  • Hybrid classes with synchronous meeting times should adhere to final exam schedule for final exam activities;
  • Be sensitive as much as possible to student expectations that traditionally, each course has one single culminating activity on finals week.
• First, the nomenclature of calling things by week numbers. Everyone has become very careful about not referring to weeks by numbers, but rather by dates. The Spring classes started a week later, but the calendar remains the same.
• The desire was to make things more clear this particular quarter for students, faculty and the rest of the campus.
• Despite the lack of total agreement, the robust discussions achieved the objectives in introducing the proposal.
• Bob S agreed that it is not necessary to formalize this. This was making things more confusing by raising certain issues that were already settled. Having these conversations were helpful in bringing greater clarity about expectations for finals week. Passing a resolution may call attention to certain things that may be better left alone. It may cause more harm than not.
• With no disagreement, Karen ended further discussion and action on the resolution.
• Mae reported that Edmundo sent out a helpful email to the division which made clear the expectations of faculty during the finals week. The message was to stick to the college exam schedule... She felt it was sufficient communication on this matter to the faculty.

• Susan called to attention that a motion was tabled last week.
• Cynthia moved to remove the item from consideration; Susan seconded; 18 yes, 0 no. Officially approved the removing the tabling of the motion.

VII. De Anza High School Dual Enrollment Policy--3rd Discussion

• In the previous discussions the Senate considered changing the official policy to lower the minimum grade for dual enrollment from 11th to 9th grade to be in line with Foothill.
• There was a question about setting a minimum age requirement per individual course, not individual course section.
• Karen, Mary P, and Erik researched different policies and implementations.
• Mary: Title V, 51006 does not have any guidance on age.
• Erik: Mira Costa's AP 5011:
• "Minors who have either graduated from the 8th grade or are at least 15 years old may enroll in no more than 11.0 credit units per semester (8.0 during summer) with permission from the high school principal or designee and a parent. The high school principal must certify that the student is able to benefit from advanced course work"
• Mira Costa, community college in San Diego area; admits 8th grade or 15;
• Tim has some reservations given the adult contents in some classes; just because Foothill does something does not mean it’s the wave of the future; other than enrollment, what is the goal or benefits for changing the policy on age.

• Karen: There is more possibility for enrollment that is driven more by student demands; the trend is toward more homeschooling and independent learning; more potential for students benefitting, especially with the high cost of college that is having people look at community colleges; academic freedom remains intact; age limit in addition to grade limit, if faculty wants to include certain content.
• Karen went through Ed Code 7602. In section 4b, The Governing Board of a Community College District may restrict the admission or enrollment...based on age, the completion of a specified grade level, eligibility based on assessment.
• Nazy: dual enrollment is special admit; the restrictions for part-time admit include, age, grade level, or both.
• Susan: What do adult schools in the community do in this regard?

• Gen: Isn’t there a liability waiver for parents though? Acknowledgement of adult content in college classes
.
• Gen: From a student perspective, it just seems that sign-off to take specific courses from parents and authority, plus waiver and required grade level coursework, will mean you have students taking courses they are intellectually prepared for. We have De Anza students who are 16 or 17 but not high school students.
• Nazy: A parent and the principal must sign the permission form for registration; high school students are not allowed in basic skill courses that are not transferable college level classes.
• Shagun: Is the department the governing body or is it someone else? This seems the decision is made on a case by case basis and not a blanket policy. That leaves room for interpretation.
• Nazy; The college has a policy that is spelled out; each department, division may decide to close certain classes to high school students
• Karen will bring this back for more discussion and action; not ready to make a decision on this.

VIII. Academic Senate Questions for De Anza President Search Finalists (only 6 can be submitted to Becky Bartindale)

• There are 3 presidential finalists.
• The Academic Senate has Q&A meetings with the candidates.
• The Senate also has the opportunity to submit six questions, from which Chancellor Miner will select two for her interviews with the candidates.
• At first, questions were put into chat. Some questions, like Daniel's question on matters related to adjunct faculty, were read and discussed.
• Dawn compiled the questions into a google doc for people to read, comment, and edit. People were asked to vote for questions by putting their names below them.  More time was needed as some wanted to share the questions with their colleagues. 
• Karen extended to May 6th, noon, for voting to determine the top six.

IX. Standing Committee updates - Terence moved to skip the standing committee update, Cynthia seconded, no objections.

• De Anza Associated Student Body (DASB)
• Instructional Planning and Budget Team (IPBT)
• Student Services Planning and Budget Team (SSPBT)
• Curriculum Committee
• Equity Action Council (EAC)
• College Planning Council
• Tech Committee
• Online Advisory Group
• Chancellor’s & Senior Staff Weekly Zoom Update/Q&A Forums (open to all district/campus, not shared governance committees)

X. Good of the Order

• Mary P's birthday was last Friday. Everyone unmuted and sang happy birthday.
• Board Meeting, agenda item 14, resolution denouncing the anti-Asian incidents that have been happening worldwide.
• Cynthia motioned, Terrence seconded, to adjourn, no objection.

Name	Position	Present
Karen Chow-	President	✔
Mary Pape	Vice President	✔
So Kam Lee	Notetaker/Secretary (F19)	✔
Ishmael Tarikh-PT	Representss part-time faculty	✔
Mary Donahue - PT	Represents part-time faculty	✔
Vacancy	Applied Technologies	✔
Pete Vernazza	Applied Technologies	✔
Bob Kalpin	Biological, Health & Environmental Sciences	✔
Anna Miller	Biological, Health & Enviromental Sciences
Vacancy	Business, Computer Science
Mary Pape	Business, Computer Science	✔
Vacancy	Creative Arts
Ilan Glasman	Creative Arts	✔
Nellie Vargas	Child Development
Betty Inoue	Counseling	✔
Barb Dahlke	Counseling	✔
Anita Vazifdar	Disability Support Program & Services	✔
Kevin Glapion	Disability Support Program & Services	✔
So Kam Lee	Intercultural/International Studies	✔
Marc Coronado	Intercultural/International Studies	✔
Terrence Mullens	Physical Sciences, Math & Engineering	✔
Lisa Mesh	Physical Sciences, Math & Engineering	✔
Shagun Kaur	Language Arts	✔
Lauren Gordon	Language Arts
Susan Thomas	Social Studies & Humanities	✔
Daniel Solomon	Social Studies & Humanities	✔
Louise Madrigal	Physical Education & Athletics	✔
Rusty Johnson	Physical Education & Athletics	✔
Tom Dolen	Learning Resources	✔
Mary Sullivan	Student Development	✔
Cynthia Kaufman	Equity & Engagement	✔
Erik Woodbury	Curriculum Committee	✔

Guests Present (✔)

Name	Position	Present
Thomas Ray	Administrative Representative	✔
Paige Wallace	DASB Representative
Bob Stockwell	Faculty Association	✔
Christina Espinosa-Pib	Interim De Anza President	✔
Rob Miesa	VP of Student Services
Lorrie Ranck	Actin VP of Instruction	✔
Pam Grey	Interim VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations	✔
Stephanie Serna	Classified Senate President
Genevieve Kola	De Anza Student Trustee	✔
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator	✔
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement	✔
Randy Bryant	Dean Isaac Escotoreer & Technical Education (CTE)	✔
Isaac Escoto	Foothill Academic Senate President
Mary Pape	FHDA District Academic Senate President	✔
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences	✔
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair	✔