September 28, 2020

Minutes of September 28, 2020

Welcome & Introduction

Welcome from Karen.

Introductions starting with President Holmes; followed by Senate officers, Karen, Mary, So Kam; Dawn who continues as facilitator for the zoom meeting.

Introduction around the room.

Cheryl B, fill in for LIsa Mesh, Math, Ishmael part-time at-large faculty rep, Political  Science; Rick Mynard, Auto Tech; Mary S, Student Health Service; Marc, Women Studies, IIS; Bob K, Biology; Bob S, FA, Political Science, FAC; Erik W Chemistry, Curriculum co-chair; Rich Booher, Social Science, first time; Elvin Ramos, Dean SSH; Hellen Pacheco, CIS; Mary D, part-time faculty at-large rep, Outdoor Club Advisor; Cynthnia K, VIDA, Equity & Civic Engagement; Hyon Chu, Office of College Life & Student Judicial Affairs; Anna Miller, Nutrition; Rusty Johnson, Soccer Coach; Anita, Counselor, disability; Nellie V, Child Development, Elizabeth M, Creative Arts; Terrence Mullen, Meteorology, PSME; Lorrie Ranck; Kevin G, Disability Support Services; Mary Bennet, Tenure Review Coordinator, Adaptive PE; Shagun, Communication, OER; Laruen Gorden, English, Language Arts; Kimberly Lam, DASB; Cecilia Hui, Library, Academic services; Scott Olsen, Classified Senate, Deborah Armstrong, Disabled Students Services; Keegan West, Le Voz, David Ulate, Research and Planning; Betty Inue, Transfer Couselor; Louise M, PE;  Susan Thomas, SSH; Tom Dolen, Library; Amy Leonard, English.

Review of Meeting Protocols

What's typically on an Academic Senate agenda?

The meeting starts with the approval of the agenda.  If there are no objections or amendments from the voting members, then it moves on to the approval of the minutes from the previous meeting. The link for the draft notes is usually sent to the voting members on the Thursday before the Monday meeting. Edits may be requested prior to the approval.

Public Comment is a time during which anyone can raise something for the Senate's attention that is not on the agenda. There could be clarification, but no discussion or action taken on those items.

Needs and Confirmations is a standing agenda item. Mary presents confirmation requests for approval and the needs for faculty service.

Discussions and decisions on academic and profession matters on the agenda. Action is not usually taken on the first reading.  On the second discussion, the Senate may take action through motion.

People may request items to be on the agenda. This could be done via email, or more ideally have a discussion on the item with Senate officers. Listed on the Senate homepage are the schedule and link to the Senate office hour.

Reports and updates from Senate standing committees and other campus committees, as well as shared governance groups.

Meeting concludes with the Good of the Order as an announcement time.

BP 2223 Role of Academic Senates

California Code of Regulations, Title 5, Section 53200

As outlined in Title 5 regulations, the Board of Trustees remains the body ultimately responsible for the policies of the District.  In the execution of that responsibility, the Board recognizes its obligation under Title 5 regulations to “consult collegially” with the Academic Senate, both Foothill and De Anza, in our district on “academic and professional matters.”  These matters are also called 10-plus because there are 10 plus one areas.  The areas are listed in the link above.

A chart in the document shows areas that have primary reliance on the Academic Senate such as Curriculum.  Therefore, the Curriculum Committee, chaired by Erik Woodbury, is a sub-committee of the Academic Senate.

Areas like Degrees and Certificates, have primary reliance on the Academic Senate as well a Joint Development with Administration. Joint development, means working collaboratively with administrators and others to determine these policies and educational programs.

Constitution and By-law Revision
The Constitution and By-laws Task Force formed at the end of Spring quarter worked over the summer to review and update the Constitution and By-laws that have not been updated since 2006. It is due for review, update, and revision. The Task Force includes Ishmael Tarikh, Shagun Kaur, Erik Woodbury and the Senate officers.

Making a motion

Karen went over the procedures outlined in the “Making a motion” document in the above link.

A motion can be made by any voting or associate member; a motion is also called a question. Once, a motion is made, a second is required by a voting member. it is then open for debate or discussion. During the argument, the motion could be amended. At the end of debate you can either call the question or table the motion to a future meeting. The question can be called any time and a vote happens if there is at least 2/3rd support for the vote. The motion should be restated before taking the vote. A vote can be yes, no, or abstain.

How does debate happen in zoom?

It is similar to in person. Virtual hands go up. People may indicate their comments or the wish to speak in chat.  Dawn has been recognizing and calling on people to speak.

There is a comment on some debates lasting a long time. How and when to  close debates seem to be open for interpretation.
 

Voting in Zoom
The Senators have been typing in their vote (yes, no, or abstain) in chat.  

For this meeting, a different voting method was suggested and tried. Green button for yes, red button for no, and the hand button for abstenation.

Approval of Agenda and Minutes from July 27, 2020 Special Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

Kimberly: DASB is working on student advocacy on campus; PPS Public Policy School is advocating voter registration for students and student involvement in the election; PPS is working with FAPAC, Faculty Association Political Action Committee, to conduct classroom presentations. FAPAC interns and faculty are advocating Propositions 15 and 16, as well as racial equity. Lastly, the “Why Voting Matters” voter education project aims to educate students about the upcoming election. DASB and FAPAC interns would like to come and share information in your classrooms.

Needs and Confirmations

Mary Bennett:  There will be a Tenure training tomorrow at 11:30 am and one more next Tuesday at the same time. Email Mary for the Zoom link or to set up for alternative times. Training needs to be done by the end of next week.

Confirmations for September 28, 2020

ETAC Committee -- 

Foothill-De Anza Educational Technology Advisory Committee (ETAC)
Tom Dolen, librarian; unanimous consent, confirmed.

Due Process Committee for Tenure Review
Karen Chow and Myra Cruz to continue representing faculty on the committee; 14 yes, confirmed.

At-Large Members for Tenure Review Committees (tenured faculty)
Tenure Review Committees

Elsa Jimenez-Santoya, Microbiology
Cheryl Owiesny, PE Faculty, At-large; 19 yes, confirmed.

Shannon Gifford, Nursing
Alex Kramer, Communication Studies Faculty, At-large; 19 yes, confirmed.

Edward Sales, Nursing 
Andrew Stoddard, DMT Faculty, At-large; 18 yes, confirmed.

Rana Marinas, Nursing
Vernon Gallegos, Dance Faculty, At-large; 17 yes, 2 abstain, confirmed.

Janice Valdez, Nursing
Erik David Woodury, Chemistry Faculty, At-large; 17 yes, 2 abstain, confirmed.

Maurice Canyon, UMOJA Counselor
Julie Wilson, English Faculty At-large; 17 yes, 1 abstain, confirmed.

Glynn Wallis EOPS counselor 
Rachel Catuiza, Kinesiology Faculty, At-large; 18 yes, 1 abstain, confirmed.

Liliana Rivera, Counselor/Replacement, Puente Project  
Steve Nava, Sociology replaces Mari Tapia; 17 yes, 1 abstain, confirmed

Anita Vazifdar, Counselor, DSPS (phase 3)
Lee Ann Emanuel, Counselor, DSPS replaces Chris Magnin; 15 yes, 2 abstain, confirmed.

Tenure committees confirmed by senate officers during the summer.
James Tallent, Auto Tech
Moaty Fayek, Dean; Lawrence (Pete) Vernazza, Auto Tech, Chair; Dave Capitolo, Auto Tech
Nellie Vargars, Child Development Faculty, At-large, confirmed 9/15/2020.

Xavier Silva, Auto Tech
Moaty Fayek, Dean; Dave Capitolo, Auto Tech, Chair; Bill Wishart, Auto Tech
Doli Bambhania, Mathematics Faculty, At-large, confirmed 9/15/2020.

Catherina Wong, Accounting
Moaty Fayek, Dean; Lydia Botosford, Accounting, Chair; Emily Garbe, Business
Brian Malone, English Faculty, At-large, confirmed 9/15/2020.

Susan Thomas, Psychology
Elvin Ramos, Dean; Mark Healy, Psychology, Chair; James Nyugen, Political Science
Rebecca Board Liljenstolpe, At-large, confirmed 9/15/2020.

Needs (Volunteer by 5:00 pm on October 2, 2020 by submitting information on form):

• Hiring Committee for Director of College Operations
• Hiring Committee for Interim Vice Chancellor of Human Relations
• Equity Action Council - 2 Faculty need for membership
• Tenure Review Committees

 
Question in chat on the time limit to getting a committee together.
Classroom observations start in week four, therefore, the committees need to be in place between weeks 2 and 4.

Withdrawals & Drops Policy

Update on current Withdrawal policy; A&R is removing all the exceptions adopted for drops/withdrawals during COVID19 pandemic in Spring and Summer 2020. In particular, students must now petition A&R to receive the Excused Withdrawal (EW) grade, as the college can no longer claim apportionment (state funding) for the EW grade. For the Fall 2020 quarter. Sunday, October 4 is the deadline to drop with no “W” grade ; all drops after this date will receive a “W.” 

“W” petitions will be evaluated on a case by case basis and will require strong documentation of medical or other conditions showing proof of the justification for “EW” or “W” after the “W” drop deadline.

Faculty as the first contact with students is the best source to communicate the message to students.Faculty should drop no-shows and clean up their roster by Friday, October 2. Students can drop by October 4.

If a faculty drops a student accidentally,  they should email Nazy Galoyan immediately.Regarding successful use of Add Codes given to students on waitlist: students must remove themselves from the waitlist in order to use the Add Code to add themselves to the class.  This is a Banner system issue.

Model Syllabus

The Model Syllabus components and links were uploaded to a clickable Canvas shell to make it more accessible and dynamic.

Request for Funding for “And She Could Be Next” Campus Event (1st presentation)

Veronica Avila presented a request for $200 from Academic Senate for the Grace Lee documentary; “And She Could Be Next,” with discussion afterwards. This event is open to the campus and will take place on Tuesday Oct. 13th from 10am to 12:15pm.

There will be recordings available.

Art and Activism Event co-sponsors: Jean Miller Resource Room for Women, Gender and Sexuality, Latinx Empowerment at De Anza, Office of Equity and Multicultural Education, Political Science Department, Social Science and Humanities Division, Academic Senate, Sociology Department, Vasconcellos Institute for Democracy and Action.

Standing Committee updates

• Administrative Planning and Budget Team (APBT)
• College Council
• started a conversation to make sure equity is centered; there will be scheduled at least 2 back-to-back meetings in Fall quarter to discuss and approve a charge, membership, and a timeline for a task force to review current shared governance committees structure and make recommendations for improving and possibly revamping the structure to center equity and inclusion.

• De Anza Associated Student Body (DASB)
• Week of Welcome the first two week of Fall quarter aims to help students to know more about the campus, to mingle; first meeting: SSCCC; anti-blackness. 
• Instructional Planning and Budget Team (IPBT)
• Mary Pape reported that IPBT is beginning to be more inclusive. IPBT added 2 members from each affinity group (DALA Latinx faculty and staff group; Black Faculty and Staff Association (BFSA); and Asian Pacific American Staff Association (APASA); established Classified Senate President Heidi King as IPBT tri-chair; this is to prepare for greater inclusion in some very important decision making coming around the corner.
• Student Services Planning and Budget Team (SSPBT)
• Kevin Glapion reported that SSPBT first Fall 2020 meeting will be on Thursday Oct. 1
• Curriculum Committee 
• Equity Action Council (EAC)
• Seeking 2 faculty members to begin a two-year term of service.
• SLO
• switching over to eLumin software platform; however, first to migrate over to eLumen will be Curriculum course outlines of record; SLO is presenting one of the District workshops this Friday Oct. 2, from 3-5 pm.
• College Planning Committee 
• Campus Facilities Committee
• Meeting Tuesday 9/29 3-4; discussion on De Anza Event Center, formerly Flint Center
• https://fhda-edu.zoom.us/j/94853963866?pwd=aUkwQ3FaZ0RYMXhWQVB6OUNNVzI5QT09&from=msft
• Tech Committee

• Meeting Thursday 
• Online Advisory Group
• Brandon Grainer will continue to hold online advisory group meetings.
• For online classes, the emergency blanket addendum for COVID-19 only goes through this Fall.  For Winter and Spring, any 100% online class must have the addendum form filled out and approved through the Curriculum Committee.  Curriculum is meeting every week and may hold extra meetings to help get forms through.  
• Chancellor’s & Senior Staff Weekly Zoom Update/Q&A Forums (open to all district/campus, not shared governance committees)
• Message will come out from the office of communication shortly; the campuswide Zoom meetings will resume soon.
• President Holmes will undergo vocal cord surgery on October 2; he won’t be able to speak for a few days; many extended well wishes to President Holmes in chat; during the immediate period of recovery, he will still attend meetings and participate in campus meetings, mainly via Chat.
• Consultation Council (new group assembled by Chancellor Miner)
• Karen Chow reported that a sub-group of the Consultation Council (comprised of district administrators, faculty leaders, and classified senate leaders) are working on coming up with guidelines for exploring potential district area/program consolidations.

Good of the Order

• Friday, October 2:  districtwide workshops rescheduled from opening day will be presented via Zoom on this date.  Announcements to come.
• Anyone can use JOVE videos to show students short video clips explaining topics in science (chem/physics/bio/ES and more). Videos are easy to embed in Canvas, and have CC and transcripts included. College wide free trial through the end of 2020. Sign up w/ your @fhda address at https://www.jove.com/
• UCSF study on health and nutrition, looking for 1st year females, between 18-25. If anyone is interested, contact Marry S.

• ACE did a separate event, but this non-profit is really great to share around: https://403bwise.org/
• They advocate for better 403b plans and provide guidance on deciphering financial sales jargon
• September-October professional development newsletter is out. There is a new series called Teaching Cafes.
• VIDA virtual project fair, on VIDA website, also under Week of Welcome https://www.deanza.edu/collegelife/wow
• Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	Hellen Pacheco	✔
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	Marc Coronado	✔
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Ma  th,& Engineering	Cheryl Balm (Fall) Lisa Mesh (W & Sp)	✔
	Terrence Mullens	✔
Social Sciences& Humanities	Rich Booher	✔
	Nellie Vargas	✔
StudentDevelopment & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Name	Position	Present
Lorrie Ranck	Administrative Representative	✔
Kimberly Lam	DASB Representative	✔
Bob Stockwell	Faculty Association	✔
Christina Espinosa-Pib	VP of Instruction
Rob Miesa	VP of Student Services
Scott Olsen	Classified Senate	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Heidi King	Classified Senate President
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair