October 12, 2020

Minutes of October 12, 2020

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Approval of October 12 Agenda and Minutes from October 5, 2020 Meeting

• Agenda approved.
• Minutes approved.

 
Public Comment on items not on agenda (Senate cannot discuss or take action)

• No comments.

 
Needs and Confirmation

Equity Action Council - need to confirm 2 Faculty Representatives out of 4 candidates.

• Erick Aragon and Carmen Lizardi-Folley completed their two-year term on the Equity Action Council last spring. The Council is seeking two new faculty to serve on the committee.   Committee membership is a two-year commitment. The EAC meets on the 2nd and 4th Wednesdays of each month except the first week of the quarter and finals week.
• Request from Alicia Cortez, tri-chair, EAC: Currently, serving on EAC is a part-time faculty member Mylinh Pham and it would be great to have at least one faculty representative from the student services areas.
• There are 4 candidates 
  2 representing student services, Melinda Hughes, EOPS; Lisa Castro, Counseling
  2 representing instructions, Cheryl Balm, PSME; Gokce Kasikci, Creative Arts.
• Since the Chair requested at least one rep from student services, Mary has set up 2 ballots in Survey Monkey, one to vote for the student services rep, the second to vote for the instructional rep. The top votes in each ballot will be confirmed
• There was another suggestion. Have all 4 candidates in a single ballot.  The top student services candidate gets the first seat.  The second seat goes to the candidate with the highest vote.  That could be the second student services faculty or one of the two instructional faculty.
• There was a third suggestion. Have 2 ballots.  The first ballot is to vote between the student services rep for the first seat. The second ballot to vote between the remaining 3 candidates for the second seat.
• There was further discussion on ways to make the voting fair and equitable.
• There was a call to vote on the voting method.

• Option One
  Two ballots; 1 ballot with candidates from the student services, vote for one; 1 ballot with candidates from instructions, vote for one.  
• Option Two
  1 ballot with 4 names; vote for 2; the top voter from student services will get the first seat; the top vote getter from the remaining three will get the second seat.

Motion from Mary Sullivan: vote for 2 out of 4, top vote out of student services will be appointed, top vote out of the remaining 3 will be appointed; Cynthia Kaufman seconded;  22 yes, 1 no, 1 abstain. Motion carried.

Campus Facilities Committee, vote for one
2 year term, current faculty members are Tim Shivley (filling in for Carol Cini, on PDL), and Mary Sullivan. During the last committee meeting, there was a push to add one more faculty and one more student member.

• There are 4 candidates 
  Eugene Rodriguez, Creative Arts; Andrew Stoddard, DMT, Bill Wishart, Auto Tech; Gokce Kasikci, Graphic design.
  All 4 prefer to be on committee, all 4 are willing to serve on the Task Force.
• The committee members serve 2 year terms, they are also part of the Facilities Master Plan Task Force, that included additional faculty, classified, admin, and student members.

Motion to extend agenda item to 3pm; Cheryl moved, Terence seconded. 20 yes, no objections.

• Facilities Master Plan Task Force updates the master plan every 5 years. Because of the Bond Measure and all the building that will be going on, the task becomes even more important. The Task Force will work from the Fall to the Winter quarter.
• Karen received approval from Pam Grey to appoint all 4 candidates to the Task Force.

Erik moved, Shagun seconded, to approve all 4 candidates, 19 yes, 2 abstenations. Confirmed.

Motion to extend time to 3:05; Cheryl moved, Terrence seconded.  20 yes. No objections. 

• Further Discussion on Campus Facilities Committee
  Committee Composition (3 faculty, 3 classified, 3 administrators, 3 students)
  There is a suggestion that If there are 4 administrators, there should be another faculty member.
• Candidate comments and statements of support
  Eugene Rodriquez expressed concerns over the plan for the new Arts complex as a result of the bond measure. Studio arts and creative arts were not included with the exception of Susan Tavernetti and Diana Argabrite. Neither attended the meetings. This is a chance to diversity the committee, a chance to rewrite arts curriculum on arts and science, arts and interdisciplinary studies; to ensure that there is a modern De Anza campus post COVID.  There are concerns over Creative Arts not being part of the conversation as the A-quod gets demolished without anyone there addressing their needs.

Mary S moved to extend time by another 10 min, Terence seconded; 16 yes, 2 no, 2 abstention.

• Additional comments
  Elizabeth M spoke in support for Eugene’s comments and candidacy. This committee needs to be extremely diverse, especially in addressing the Master Plan. The composition of campus will change dramatically after COVID. These are things Eugene has spoken up about in the Creative Arts division and have pursued as Art department chair.
• Carol Cini, full time History faculty, an advocate for part-time faculty, former member of the Facilities Committee, also spoke in support of Eugene Rodriguez. She related how Eugene spoke very eloquently and strongly, and even organized other faculty to show up at the last committee meeting. That resulted in the increased seats for the committee.  He can advocate for all sections of the campus fairly and strongly.

Mary P will send out 2 ballots, due 6pm. 

• Ballot for Equity Action Council, vote for 2.
  Melinda Hughes, EOPS; Lisa Castro, Counseling; Cheryl Balm, PSME; Gokce Kasikci, Creative Arts
  Lisa Castro and Melinda Hughes, confirmed for the Equity Action Council at 6:17pm.
• Ballot for Campus Facilities Committee,vote for 1.
  Eugene Rodriguez, Creative Arts; Andrew Stoddard, DMT, Bill Wishart, Auto Tech; Gokce Kasikci, Graphic design. 
  Eugene Rodriguz confirmed for the Campus Facilities Committee at 6:17pm.

Karen will speak separately with Hyon Chu on joining the Facilities Master Plan Task Force.

Return To Campus Considerations and Decision Making

Christina:
There were many conversations with divisions, departments and others etc. about how to bring classes back to campus in hybrid mode in the Fall. Unfortunately, that did not happen.  

They have started phase one of the return to campus.  Phase one is for medical only. There are currently on-site lab courses in Nursing and Health Technology for Fall 2020.  They are just starting the conversation on phase two. They are taking into consideration everyone who wants to come back in phase two and phase three.

There is the cost consideration, also FA considerations, and AS considerations, mostly about the classrooms. Most services will remain offsite to minimize exposure. They plan to work with FA, Senate, and shared governance groups to collectively come up with the criteria for the return to campus.  They are looking at models of what other schools are doing.

Also taking into consideration requests from different areas with compelling reasons to be back on campus.  The areas include Creative Arts; Applied Technology; DMT; Athletes; world languages; Adaptive PE working with individuals with strokes, heart attack, individuals needing physical therapy; swim classes, activity courses etc. Many have demonstrated the need to be back on site. Christina emphasized the need to meet safety standards. 

There were questions regarding providing onsite support services like ETS for those back on campus.

They are relying on the departments to determine their needs, Then, they could calculate the cost and make plans on bringing people back. They acknowledged that some departments have been severely affected and have experienced decline. Some classes and students are not effective remotely.

President Lloyd Holmes: he has asked the senior team to work with our shared governance bodies on a return to campus plan; he asked them to think about what student, academic, and employee experiences would look like, and how that impacts finances and operations. For example, opening up the library for students to study and use wifi would involve custodial and other services.

Rusty moved to extend time 10 min, Terrence seconded. 17 yes, 1 abstention.

Scott: need to coordinate on campus classes, currently nursing, with ETA onsite services to make things run smoothly.

Erik: One of the things I hear from students is for access to wifi and/or quiet study areas. Outside of actual programs, are there any ideas or plans on how to provide these services to our most vulnerable students who lack reliable access to these resources at home?

Christina: Any student, staff, faculty needing wifi, computer should fill out the emergency form and let them know. They have not found the solution to the quiet space.

Some are getting good results with students working all online. Is it possible to design classes hybrid or online as appropriate? Working students prefer those options.

Coming back, administration is open to conversation about hybrid and online;  We are not coming to come back to education as it was. Open to doing things very differently.

Some students are the opposite. They cannot stand learning in Zoom; they would do anything to get back to hybrid modality.  Students need hands-on experience. Classes like Applied Technologies are self contained. They do their own cleanup, mop and disinfect after each class.

Many departments, groups, like the athletes have worked on and submitted return to campus plans.

Karen shared that Foothill AS is discussing a return to campus decision making protocol plan; Karen will bring their plan for our AS to consider as a model.

Comments on limited custodial services
Outdoor Athletic team work and swim classes would not need the locker rooms and there would be no expense for reopening and cleaning/ recleaning them; they only need the restrooms by the fields; that is minimal risk.

Some schools are allowing students to park in the parking spaces and sit in their cars to use wifi.

The library is writing up proposals for students to return and borrow library materials.

Karen would like this to be a regular agendized item; at least once a month to continue the dialogue.

Christina answered questions and comments in chat: to Kimberly Lam,  would love to hear from students; on the CARES Act money, they are sending science kits and needed materials to students, as well as vouchers for books and equipment.

There are many comments and questions in chat.  Some will be addressed privately or later.

There is also a request in chat to see the plan for the different phases for return to campus.

Constitution & Bylaws Review

Community Agreements for Safe Inclusive Dialogue

• Karen proposed that the group work together and come up with a community agreement. A community agreement would be helpful to create a more comfortable environment. To build trust and lay the groundwork for people to feel engaged; not feel restricted about contributing to the conversation.
• Developing community agreements is a powerful strategy for coalescing a group into a team. The process of constructing agreements is often more important than the product. Agreements come from a consensus-driven process to identify what every person in the group needs from each other and commits to each other to feel safe, supported, open and trusting.

Jamboard for input
Community Agreement Jamboard for Input

• What do we need from every person in this group in order for each of us to feel safe, supported, open, productive, and trusting, SO THAT we can serve our students well, do our best work, speak our truths and ask questions, and make decisions that are inclusive and equity-driven?  (examples: Be respectful and kind. Disagreement with ideas is welcome, but please be clear that you disagree with ideas while respecting the person stating the idea. Lead with appreciation and "I statements, such as "Thanks for sharing that, [Name].  From my experience, .... or, My understanding is.....")

• Comments
  Cynthia: on the Community agreement; she thought that it is a nice and warm thing to do, to start off the year as a team; it is separate from Constitution revision; she suggested starting with the community agreement at the next meeting.
• Ishmael: people should come prepared and well informed to carry out their duties; he is troubled by people resisting a system that is known and accepted for most bodies, especially senatorial bodies; it is a responsibility to be a senator; part of that responsibility is to do what is necessary to facilitate whatever position to be taken; he strongly advocates following Robert’s Rule and do so consistently.

Cynthia proposed that
The Senate shall conduct its business in a collaborative and inclusive manner. At any point in a meeting, any member can ask that the body use Robert's Rules of Order. When using Robert’s Rules of order, members of the Senate are referred to the easy to understand guide prepared by the PTA: https://www.pta.org/docs/default-source/files/training/course-tools/president/english/roberts-rules-of-order-basics.

• Cynthia is referring to Section III. B. 3. of the Constitution.
• Some people like the hybrid nature of Cynthia’s proposal. Using Robert’s Rule has slowed down the procedure. However, there are concerns about the danger of going off in tangent.

Cynthia moved to adapt the above proposal as a Constitutional change, Rich B seconded.  
Erik moved to table Cynthia’s motion until next week. Anu seconded. 18 yes, no abstention.

• The Constitution and By-laws Revision Proposal documents are google documents that people can make comments, but do not edit.

Governing Documents and Robert's Rules of Order

Constitution Revision Proposal For Review/Comment

By-Laws Revision Proposal For Review/Comment

Standing Committee updates

• Erik moved to table committee report until next week. Terence seconded. 19 yes, 1 abstention.

Good of the Order

• Bob S: Good News Student Election Activism 50+ classroom presentations; Recruited more than 300 student volunteers; 1300+ students in Why Voting Matters Contest.
  FA PAC Internship Program -- Phone/text banking Yes on 15, Yes on 16 https://docs.google.com/forms/d/e/1FAIpQLSdmRLjATxw4lP5eJzaQrVMtbTvrjE0drmnz4otI8kuIbxdp0A/viewform?usp=sf_link
  
• VIDA Open Houses -- Register to Vote; Engage National Election Work
  Tuesday - October 13, 2020 (12:15-1:15PM PST)
  Wednesday - October 14, 2020 (9:30-10:30AM PST)
  Friday - October 16, 2020 (3-5PM PST)
  Zoom: https://fhda-edu.zoom.us/j/4804251534
  Please come if you need to register. We’ll get individuals registered in minutes.Please join us if you want to get involved with national voter work. We’re phone/text banking and postcarding in swing states/districts.
  
• DASB: hosting town hall meetings to address students' needs and concerns; working on anti-blackness; support pro 15 & 16 and Why Voting Matters.
  

Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	Hellen Pacheco	✔
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	Marc Coronado	✔
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Cheryl Balm (Fall) Lisa Mesh (W & Sp)	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research	✔
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President	✔
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair