March 15, 2021

Approval of Agenda and Minutes from March 8, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Mary D asked about the return to campus phases mentioned in the Senior Staff meeting. When they mentioned “Next year,” is it next school year (fall quarter) or calendar year (January)?
• Lorrie: they are not talking about specific dates at this time. It was a projection. The full in person return to campus would be the later phases 4 and 5. That would be next calendar year in January. However, things are dynamic. It can be sooner. They will be working closely under the district and Santa Clara Health guidelines. The timeline could be affected by the rate of vaccination and cases of recurrence or surges in the virus.
• Lisa Mesh and a question about how and when the minutes are posted to the website.
• Karen: March 8 minutes were sent last Thursday 3/11 along with today’s agenda to all Executive Committee and regular guests via email
• The approved minutes are posted on the Tuesday after the regular meeting. 
• Bob was extremely proud and excited for De Anza students, Kimberly Lam and others, from the Public Policy School internship program.  The students have scheduled and are conducting visits with state assembly members and state senators around the California budget and legislation. 
• Bob shared the PPS Leave Behind Sheet, which outlines all their budgetary asks along with the legislative asks. Through this work they are carrying as a whole the needs and concerns for the college, for the system, for classified, for faculty and for students.
• https://docs.google.com/document/d/10c-RNRdnQDgM7tAHL8xYtsZYxo8NbtVeBHWcVMz9rEA/edit?usp=sharin

Standing Committee updates

Instructional Planning and Budget Team (IPBT)
The minutes from the last IPBT meeting have been posted on the website. 

They worked on the draft for a qualitative equity focused hiring rubric. They had a presentation from the retention support services, their new program has witnessed wonderful outcomes this last two years. There is a link to that presentation in the IPBT website, also the demographics and statistics of students on probation for spring, 2020. They were presented with the guided pathways video. 

Ceclia asked if the 8 staff hiring positions for 2020-21 mentioned in last week’s meeting are publicly available; 

Mary: They are available on the website. Link to hiring for 2020-21 https://www.deanza.edu/gov/ipbt/documents/w20_faculty_hiring_final_outcome.pdf

This year is a dynamic number. At this point, 5, maybe 6.

De Anza Associated Student Body (DASB)
Last Wednesday, they had the second readings on the Juneteenth and the Affordable Housing resolutions. Both passed unanimously. 

They chose their shared governance task force student representatives for the College Council; elected a new student feedback chair to revive that committee. They highlighted misconduct and provided opportunities for people with misgivings to speak on what had happened. They will meet to go through the appeal process for the election as the two disqualified candidates chose to appeal. The election results will be posted on the 18th.

DASB Diversity and Events is hosting Undead Week Tomorrow (3/16) and Thursday (3/18)! Please share with students. Faculty and staff are welcome to join.

College Council
Last Thursday, a short, one hour meeting. Reports from various governance teams.  They continued the conversation around the Governance Group Task Force and the charge of the task force.

There was more discussion around the charge of the task force; consensus around shared goals.

Karen’s notes from the meeting
Recommend to the College Council improvements to the participatory governance process that 
1) center the goals of equity and inclusion; 2) would have the outcome of better serving students; 3) are based on the college’s vision, mission, and values; and 4) are informed by a thoughtful assessment of governance groups and college wide surveys; 5) look at the college as a whole, with an eye to inclusion and diversity, especially noting where there is historically underrepresentation in shared governance; 6) look to outside models for best practices we can consider for De Anza; 7) Identify what is/are the problems we have in shared governance?  and look for answers to “What is/are potential solutions?”; 8) looking at both the overall structure of shared governance as well as best practices for inclusive, equity-based, participation.

President Holmes has been meeting and working with the Classified Senate leadership to create the conditions that will enable more classified professionals to participate in shared governance work. That was also announced today at the senior staff, zoom. There is an agreement that classified can use up to 10% work time in shared governance work.

Lorrie: The agreement is the college’s commitment to codify support to the classified professionals; to show that their services are needed and valued.

Senior Staff Zoom
Announcement on what Laurie affirmed about the classified professionals and the administration's commitment to being inclusive of their participation in shared governance.

Return to campus phases. An email has been sent out to the campus. Details on each of the phases are in the website. 

https://www.deanza.edu/return-to-campus/index.html

The plan is dynamic and evolving.

Individuals and programs should work through departments and divisions to request a move to an earlier phase.

Proctoring and Surveillance End of Use

Presentation on end of use of proctoring and surveillance software and alternatives to use of that software

Moving Towards Authentic Assessment

Background
Prior to March 13, 2020, some faculty had wanted to use proctoring software. However, such software presented equity issues, was cost prohibitive and not a full-proof means to prevent cheating. When the State decided to purchase the license for schools through June 30, 2021, they installed it in Canvas to mitigate the quick onboarding of online classes. However, they believed that proctoring software operates from a deficit model and is not part of mindful and equitable assessments and online course design.

Some equity issues with proctoring software like Proctorio

To successfully use Proctorio students must have:

1. A space free of distraction, or they may get locked out of the exam - some students live in crowded households.
2. A room they feel comfortable sharing on screen - Not all students have this space, and those who may have the space are not always comfortable sharing it. 
3. Chrome - Proctorio requires chrome; and it has not been available to mainland users in China and some other countries. 
4. The "right" skin tone - students with darker complexions are often not recognized by the software and are locked out of exams for potential cheating. 

Test design from an asset-based model rather than a deficit model... 
A deficit model assumes that students will cheat, and proctoring software is used to prevent that. Yet, proctoring software doesn't really prevent cheating. There are actually online guides that walk people through beating this type of software with a second monitor and a VGA cable.

An asset-based model recognizes that most students don't cheat, and there are ways to design authentic assessments without proctoring software that are effective at amplifying academic integrity without creating roadblocks for students.

Asset-based assessments are also called authentic assessments.

Authentic assessments... 

• Allow for multiple types of testing, rather than a single type of assessment.
• Provide an equitable learning space based on the assumption that all students are valued equally and have fair access to assessments. 
• Create an environment where students and faculty are engaged in rich substantive interaction. 

FACT: the more interaction students have with the instructor, the more likely they are to uphold academic integrity standards and strive to meet the student learning outcomes for the course.

Designing authentic assessments does take some thought, time and work. There is an entire range of tools and assessments - some are very simple, and some more complex. Faculty should implement the simpler solutions first, then include more asset-based components to assessments. 

Online Education Center and Office of Professional Development will be providing workshops to assist transition into more authentic assessments: 

• Cheat-Resistant Exams Using Canvas Tools 
• Thinking Outside the Box - Conducting Assessments in Zoom, Rethinking What Assessment Means 
• Understanding the Student Mind - Exploring how students approach assessment and how you can flip the narrative in your classroom The Faculty Resource Hub has a new tab called "Authentic Assessments Workshops and Resources". 

They are available to meet with departments to explain authentic assessments. Contact onlineeducation@deanza.edu 

Quick Tips for Authentic Assessments will be offered over Spring Break:
March 29 - 4:00-5:00pm; March 30 - 9:00-10:00am 
These workshops will also be recorded and posted. 

Terrence: One big thing that stands out to me about using proctoring software is that it sends out a really strong message to students: “I DON’T trust you…”  I’m not sure if I could ever set a good rapport with my students doing that.

Erik: I start with a very open discussion of academic integrity and how I do start out with a baseline trust for all my students. It has not encouraged a widespread commitment to integrity.

Cynthia: Jeff Schinsky published amazing research on the educational impacts of various forms of assessment. Traditional testing ranked very low.
Jeff's article: https://www.lifescied.org/doi/full/10.1187/cbe.cbe-14-03-0054
https://www.executiveacademics.com/single-post/2016-1-5-beating-cheating-and-defeating-online-proctoringIn chats on academic integrity

Lianna brought up the equity issue for students with disability

Lorrie: alternatives are faculty led; looking at different alternatives; there may be compliance and accreditation issues.

Karen: Academic Senate should be more involved in coordinating a larger conversation about academic integrity and good equitable assessments.

Affordable Housing Resolution (2021) Second Read

Second reading of and action on the Affordable Housing Resolution (2021), and have any needed discussion on this topic, keeping in mind the need for transparency and a proper equitable process when considering affordable housing.

Kimberly: affordable housing is a necessity at this point, students and even employees are struggling during this time. This resolution ensures that everyone, faculty, classified staff, and students, will be involved in the conversations and decision making. The location will have immense impact on the students and employees that will be housed.

The goal of the resolution is to ensure that all the hard work that students and employees did to pass measure G to secure funding for affordable housing is not wasted and to make the best decision for everyone involved.

DASB endorsed this resolution unanimously. She highly urged the Academic Senate to do the same. They have presented the resolution to Classified Senates, and Academic Senates on both Foothill and De Anza campuses.

Bob S: The resolution grew out of some frustration that a decision has already been made on how to invest this money for affordable housing. That decision has been made without a careful assessment and evaluation of all options, including on campus housing. Our president has made clear publicly that he does not support on campus housing. The chancellor has indicated a move to pursue the Alta Vista housing option in Mountain View. There is not due diligence without a careful evidence based discussion of the potential merits of on campus housing options, especially for students. The resolution was to force the issue to request a serious consideration of all options to make the best possible choice to serve students and staff, and faculty, the workforce that will benefit from affordable housing

They were asking for the Academic Senate executive committee to support and endorse the resolution.

Cynthia moved to adopt and endorse this resolution, Betty seconded

Kevin: This was one of the largest bonds passed in public school history. He asked about the potential impact and the number of people it will benefit. He also asked the process for determining qualification and subsidization. 

Call to vote on the motion in favor of approving the Academic Senate to endorse this resolution, signing on to the resolution and supporting it.

Yes 19; No 1; Abstain 1; motion carried.

Resolution To Denounce Anti-Asian American Pacific Islander (AAPI) racism First Reading

First reading of a resolution modeled in large part on, and in solidarity with, Grossmont College Academic Senate’s Resolution to denounce Anti-Asian American Pacific Islander (AAPI) racism.  President Chow has secured/confirmed strong approval from Grossmont College Academic Senate President Denise Schulmeyer, and their resolution's authors, members of the Grossmont College AAPI Committee for the drafted resolution presented here.

Mary moved that the Senate suspend the usual process of waiting till the second reading to adopt a resolution. The timelines and the seriousness of this matter mandate action today.

Mary moved that the Senate adopt this resolution to denounce the anti-Asian American Pacific Islander (AAPI) Racism. Cynthia K seconded

Discussion
Bob and Kimberly expressed their support in chat.

Vote; 21 yes, unanimous; motion approved.

Needs and Confirmation

Summary of Needs & Confirmations

1. Nursing Director Hiring Committee

Executive Committee of the Academic Senate is asked to confirm the faculty members for the hiring committee.
Olga Libova, Nursing Faculty 
Jason Bram, Biology Faculty
Confirmed by unanimous consent. 

1. The FHDA District Equity Committee (DDEAC) has a vacancy for one De Anza faculty to serve. It is expected that the appointed faculty will assist with all DDEAC activities, including planning for the 2nd Flex Day with Dr. Joy DeGruy. The DDEAC meeting schedule is the 4th Tuesday of the month at 3PM. Meetings usually take about 2 hours

Melinda Hughes, EOPS, Student Development, Full-time Tenured  
Confirmed by unanimous consent. 

III. Academic Senate Elections Committee:

Soliciting 1-2 additional Executive Committee Members (who will NOT run for open AS positions) to serve on Academic Senate Elections Committee.  Thank you, Betty Inoue for volunteering!

Open AS positions in Spring 2021 election: President, one At-Large Part Time Representative

Proposed schedule:  
Online Elections to be held week of May 15-22
Deadline for Candidate statements Friday, April 16, 5:00 PM

Election Committee responsible for:
generating a call for candidates and schedule of Academic Senate elections to be sent out to all-faculty listserv
working with Alex Harrell to set up the online election (providing candidate statements, setting the deadline for votes)
generating post for candidate statements by April 23 Friday to be sent out to all-faculty listserv
generating reminder email to vote to be sent out to all-faculty listserv during the week of May 15-22
receiving the election results from Alex Harrell and announcing to Academic Senate and to all-faculty listserv.

Academic Senate Constitution & By-Laws Review & Approval of Proposed Revisions & Updates

Proposed update  to Article VI, section A.1

Section A. Composition 

1. An Academic Senate Executive Committee, hereinafter referred to in this document as the Executive Committee, shall be established to ensure voting member representation from all areas that faculty serve in on campus in order to provide critical perspectives that enhance faculty’s ability to engage in holistic decision making, reflective of the mission of the institution, about 10+1 issues. The Executive Committee shall consist of the officers of the Academic Senate, the Faculty Division Representatives, Faculty Workgroup Representatives, two At-Large Part-Time Faculty Representatives, and the Diversity Coordinator the Director of Equity, Social Justice, and Multicultural Education, and the Curriculum Committee faculty Co-Chair.  

Cynthnia moved, Betty seconded, to adopted wording.

18 yes. 0 no. 0 abstain.

Adjourn

Early adjournment at 4:00 so that members can attend the FHDA Tenure Ceremony (4-6 PM). 

Zoom link:
https://fhda-edu.zoom.us/j/94858719125?pwd=em5scU5ITTVVOFB2WXFyczRBWHdHUT09

Congratulations to FHDA Faculty Granted Tenure in 2020 (ceremony postponed due to COVID campus closures) and 2021!:

Good of the Order

• March is Women History Month
• -Riot Grrrll events and author talk with Chanel Miller, NYT bestselling author of  Know My Name
• CANDID Inclusion Series: 
• Standing Against Racism and Injustice
• Resolution for Sandra Diaz posted on Academic Senate website
• Congratulations to the tenurees!
• Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Lianna Vaughan Kimberly Lam	✔ ✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔s
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair