General Meeting Information
Date: January 10,
2022
Time: 2:30 - 4:20 p.m.
Location: Zoom
-
Agenda
Time Topic Purpose Discussion Leader 2:30-2:35 Welcome
(representatives who have not updated their report-out and wish to, please do so)
D All 2:35-2:40 Approval of Agenda, Minutes from Nov 29, 2021 and Minutes from Special Meeting Jan 3, 2022 A Balm, S. Lee 2:40-2:45 Public Comment on Items Not On Agenda
(Senate cannot discuss or take action)
I All 2:45-2:55 Introduction of new members and new deans
- Virtual Posters to edit for future disucssion
I Balm, Marinas, Valadaz, Ferrara, D. Lee, Campbell 2:55-3:00 Needs and Confirmations
- Confirmatiosn:
Faculty Coordinator/Counselor, PRIDE Center
Film/TV, Production
Instructor, Paralegal Studies - Replacement for Ishmael as Part-Time At-Large Representative on Executive Committee
- Replacement for Ishmael Tarikh on Police Chief’s Advisory Committee
- Excutive Committee should expect up to be asked to approve multiple hiring committees
- Academic Senate of California Community Colleges (ASCCC) Diversity Award
I
Pape, Donahue 3:00-3:10 Debrief and remaining questions or concerns from Winter Week 1
D All 3:10-3:20 Fall accomplishments and Winter priorities
I/D
Balm, All 3:20-3:35 Resolution on Proctoring Software
D Balm, All 3:35-3:50 Interim COVID-19 Vaccination Policy
I/D Balm, All 3:50-4:05 District Hiring Procedues
- Proposed changes to AP 4130 Section C on Faculty Hiring Procedures
- DDEAC's full chart tracking proposed revisions
D/A Balm, All 4:05-4:20 Report-outs and Good of the Order I/D All To request to add an item to the agenda of a future Academic Senate meeting, email balmcheryl@fhda.edu by noon on the Wednesday before.
A = Action
D = Discussion
I = Information -
Minutes
Welcome
Cheryl reminded representatives to update their report-out.
Approval of Agenda, Minutes from Nov 29, 2021 and Minutes from Special Meeting Jan 3, 2022- Lisa M moved, Mary D seconded to approve the agenda. No objection. Agenda approved by unanimous consent.
- Erik moved, Shagun seconded to approve both sets of minutes. Minutes approved.
Public Comment on items not on agenda (Senate cannot discuss or take action)- No public comment.
Introduction and Welcome to new voting members and new deansThere were 3 new voting members to the Executive Committee.
Diana Ferrara, Italian Instructor, IIS Division. She came from Italy 10 years ago and became a US citizen 2 months ago. She wanted to get more involved and contribute to her department and division at De Anza.
Rana Marinas, nursing faculty, BHES. It has been awhile since someone from the Nursing Department has served in the Academic Senate. She and Janice were in Nursing School and now they were faculty together. They appreciated the welcome and looked forward to learning and serving in the Senate
Janice Valadaz, Nursing Department. She and Rana were both products of the De Anza Nursing program and were excited to be a part of the Academic Senate.
Cheryl encouraged all new and old members to do more than just listen and observe. Don’t be afraid to speak up. Robert’s Rule and Brown Act can be intimidating. There were people present like Erik who helped to navigate through the processes.
Erik: The purpose of Robert’s Rule is to help meetings run smoothly and give everyone a fair chance to speak. The rules were not meant to be a barrier, nor obstruction to speak.
From Erik in chat:
Robert's Rules Online (very wordy) http://www.rulesonline.com/
A more accessible explanation of RR:
https://diphi.web.unc.edu/wp-content/uploads/sites/2645/2012/02/MSG-ROBERTS_RULES_CHEAT_SHEET.pdf
Erik’s favorite cheat sheet: https://robertsrules.org/motionsprint.htmlCheryl: Feel free to message (in private or in public) Cheryl, Dawn, and Erik with questions.
Cheryl has added pages for the new members to the Virtual Posters to edit for future discussion. It has been a great way for members to get to know each other better. She encouraged everyone to fill out and edit their pages.
Introduction of new division deans
Yvette Alva-Campbell, PSME Division Dean. She was the Director for the STEM Success Program and oversaw the MPS Program. Appreciated the warm welcome and new opportunity.Debbie Lee, IIS Division Dean. She last served as the Acting Interim Dean for the Fine Arts Communications and Kinesiology/Athletics Divisions, Foothill College. She will be finishing her masters in Asian American Studies. Appreciated the welcome and support received during her first day at De Anza and looked forward to working with and eventually meeting with everyone in person.
Needs and ConfirmationConfirmation of Hiring Committees:
Faculty Coordinator/Counselor, PRIDE Center, Equity and Engagement
Alicia Cortez, Dean E & E, Chair of Committee
Julie Lewis, African American Studies/WMST; LGBTQ course Instructor
Roseanne Quinn, EWRT-Former JMRR Faculty Coordinator
Jorge Morales, Counseling-Learning Community
Elvin Ramos, EO RepresentativeStatement of Division or Department Selection Process: Faculty from across the campus with expertise of the LGBTQ community were asked to be part of the committee since this position will work with various divisions and departments to build a learning community.
Felisa moved to approve the committee, Mark seconded; no objection. Unanimous consent.
Film/TV, Production
Daniel Smith, Dean Creative Arts, Chair of Committee
Milena Grozeva-Levy, Film/TV
Susan Tavernettil, Film/TV
Julie Hughes, Art
Not yet assigned, EO RepresentativeStatement of Division or Department Selection Process: All FT department faculty were invited to be on the committee. FT faculty in other departments within the division were asked to be At Large members. All volunteers are being forwarded for consideration by the committee.
Shagun moved to approve, Robert A seconded.
Discussion: there was concern about diversity on this committee. Lydia suggested that the chair of this committee should request an EO rep that would increase diversity in the committee.
Called for vote: Yes 16, committee approved.
Instructor, Paralegal Studies
Elvin Ramos, Dean SSH, Chair of Committee
James Suites, Administration of Justice Jayanti Roy Child Development
Yvonne Mills, Paralegal
Derrick Felton, Psychology
Jila Maleksalehi, Child Development
Iva Tracey, EO RepresentativeStatement of Division or Department Selection Process: The invitation and open call to serve on the committee was sent out to the division faculty on December 15, 2021 by the Dean. Interested members were asked to email Dr. Ramos by first week of Winter quarter
Lisa M moved to approve the committee, Mark seconded, no objection, unanimous consent.
Needs:
Replacement for Ishmael as Part-Time At-Large Representative on Executive Committee to serve through June 30, 2022. A call will go out for a part-time faculty to finish the term. Only open to part-time faculty.Replacement for Ishmael Tarikh on the Police Chief’s Advisory Committee. This position is open to all.
Submit the request to serve by Wednesday, January 19.
Special appreciation and thanks to Ishmael for all his services over the years on the Academic Senate and the other committees he has served. Well wishes to him and his family during this difficult time.
The Executive Committee should expect to approve more hiring committees.
Nomination is open for the Regina Stanback-Stroud Diversity Award sponsored this year by the Foundation for California Community Colleges. Completed application due by February 7, 2022.
Debrief and remaining questions or concerns from Winter Week 1The first week has been frustrating and confusing for on campus classes with failed communication and changing policy in response to the surge in Covid cases.
Faculty were not receiving communications sent to students. That has been rectified.
Following the current Santa Clara Health Department guideline, in-person classes must move online and quarantine for 10 days if any student reported positive test results, symptoms, or exposure.
Instructors were advised to work with their deans, Christina and Rosafel, to work out the protocol for their affected classes. Individualized cases like outdoor swim classes, nursing classes that work directly with hospitals, or smaller classes may not have to observe the full 10-day quarantine.
On-campus faculty may choose to move online until January 28. Contact and work with the deans.
Faculty should fill out the COVID online reporting form as thoroughly as possible for Health Services to identify and make the proper determination for each class.
Christina admitted that things have been chaotic and have not worked well. They have been working around the clock with emergency meetings and trying to contact Santa Clara Health Department for the latest guidelines. The Contact Tracing Team at Foothill that was doing contact tracing for both colleges became so overwhelmed that they can no longer do contact tracing for De Anza.
The situation was evolving and changing fast. They will try to update the website with the latest information.
Fall accomplishments and Winter priorities
Fall accomplishments
Guided Pathways won the ASCCC 2021-22 Exemplary Program Award
Danny Solomon, part time faculty, has been nominated for the Hayward Excellence in Education Award.
The Senate as a body has stayed focused, moving forward, and getting things done.
The report-out system has been effective in updating what has been happening around campus.
Reports: Shared Governance Task Forcen Proposal; Affordable Housing
Sharings: Illan on the Music Department; instructors teaching on campus .Winter priorities
Review of AP4130 hiring procedures
Vaccination policy
Shared Governance Task Force proposal
Proctoring software
More support to the Guide Pathways initiative
OER and Follet follow up to improve OER adoption by Spring quarterEmail Cheryl and the officers with any additional items for winter quarter.
Resolution on Proctoring Software (1st read)DRAFT Technology and Equity Requirements
Cheryl asked for feedback on the resolution and the requirements. She has sent the drafts for feedback to Heidi, Dawn, Lydia, the affinity groups, Online Ed, ETS, and those who brought the proctoring software item to the Senate.
Erik moved, Rick seconded to extend time 10 minutes. Motion passed
Rick suggested adding the word “some” to “currently available software.”
People can email suggestions to Cheryl to update the document for the next meeting.
Erik raised concerns about funding: How the software is priced and paid for opens up a huge can of worms and complicates the requirements. There is college-level funding not available to individual departments or divisions specifically tied to online instruction. He was specifically thinking of CARES-type funding aimed at moving classes online.
Lydia: CARES funding has limited time, specific for the moment, not beyond the next year or two.
Erik was worried about the Online Ed/Office of Professional Development being able to develop and offer training in time to implement the program before next quarter.
Adel shared from a student perspective that it was stressful and confusing to have classes using different proctoring technology. She advocated choosing and using the same software for all the classes. It was also an equity concern.
Cheryl asked Adel and DASG for feedback on the resolution and requirements. She encouraged them to come up with their own resolution on such software.
Mary Pape: #3 on Requirements for Faculty Adoption addresses Adel's concerns but could be stated stronger.
Mark: The longer we teach remotely, the more we need to think about human proctoring on-campus.
Interim COVID-19 Vaccination PolicyThis policy was implemented in the fall and has come back for renewal. Cheryl asked for feedback on requiring a booster in addition to vaccination.
Mary D: Most people are in favor of requiring a booster. She raised concern over having adequate time to implement the booster policy. Would the policy keep students from enrolling and coming onto campus.
Cheryl asked for any opposition to requiring the booster and received no response.
District Hiring Procedures
Proposed changes to AP 4130 Section C on Faculty Hiring Procedures
DDEAC's full chart tracking proposed revisions
Cheryl identified 3 areas for discussion.
First, Part time faculty on administrative hiring committees. In 2018, the Senate voted and approved the language that a part-time faculty should be included in the higher administrative hirings of deans and above. That language was not in the current draft. Cheryl will track down what happened to that language.
Mary D: That was voted, approved, and implemented. Ishmael was the chair of the hiring committee for the current president. Mary D has served on three hiring committees for deans.
Second. Guaranteed interviews for at least two part time faculty applicants to full time positions. Mary D reported support from the De Anza part time faculty community. No one at the meeting had any issue with this change.
Third, Including students on hiring committees. There have been a lot of concerns over having students on faculty hiring committees, like student time commitment and confidentiality.
Rick: Students should NOT be on faculty hiring committees.
The officers suggested changes that included: students “may” be part of the committee and can join the interview, teaching demonstration, or open forum.
Cecilia: if students join at the end, what would be the weight of the student input and feedback?
Mark: getting student feedback could raise a red flag or highlight a blind spot for the committee.
Carol Cini, History Department. She only heard about the proposal last week and was surprised that it had not been presented to faculty and departments. There are serious confidentiality and potential liability issues since students are not employees. It would be helpful to have students on teaching demonstrations for feedback. She valued student input. However, having students officially on a hiring committee is problematic. It could put students in an uncomfortable position. Having faculty on the same committee with a former or future student could be a conflict of interest. These issues need to be discussed across campus and in departments before it is official and permanent.
Cheryl will work on and bring back for the next meeting in two weeks proposed language based on comments and feedback. She encouraged everyone to take this matter to their constituencies to get feedback before the meeting.
Report-out and Good of the Order:
Rick motioned, Mary D seconded, to adjourn, no objection.
Division
Name
Present
President
Cheryl Balm
✔
Vice-President
Mary Pape
✔
Executive Secretary
So Kam Lee
✔
Part-time Faculty Representatives
Mary Donahue
✔
Academic Services &
Learning ResourcesCecilia Hui
✔
Bio/Health/Environmental Sciences
Rana Marinas
✔
Janice Valadez
✔
Business/Computer Science/
Applied TechnologiesRick Maynard
✔
VACANCY
Career Technical Education & Workforce Development
VACANCY
VACANCY
Counseling - General
Robert Alexander
✔
Lisa Castro
✔
Counseling - Embedded
Felisa Vilaubi
✔
Helen Pang
✔
Creative Arts
VACANCY
VACANCY
Disability Support Programs & Services and Adapted PE
Kevin Glapion
✔
Anita Vazifdar
✔
Equity and Engagement
Liliana Rivera
Intercultural/International Studies
Diana Ferrara
✔
VACANCY
Language Arts
Shagun Kaur
✔
Lauren Gordon
✔
Physical Education
Rusty Johnson
✔
Mark Landefeld
✔
Physical Sciences, Math, & Engineering
Lisa Mesh
✔
VACANCY
Social Sciences & Humanities
Emily Beggs
✔
Nellie Vargas
Student Development & EOPS
Melinda Hughes
✔
Curriculum Committee
Erik Woodbury
✔
Professional Development*
Dawn Lee Tu
✔
Administrator Liaison*
Lydia Hearn
✔
DASG Representatives*
Dimitri Yanovskyi
✔
Adel Burieva
✔
Faculty Association Representative*
Mary Donahue
✔
Affinity Group Representatives*
Glynn Wallis, BFSA
✔
*non-voting member
Guests:
Name
Position
Present
Lloyd Holmes
De Anza President
✔
Rob Miesa
VP of Student Services
Christina Espinosa-Pieb
VP of Instruction
✔
Pam Grey
VP of Administrative Services
Hyon Chu Yi-Baker
Director of College Life & Student Judicial Affairs
Marisa Spatafore
Associate VP of Communications & External Relations
Scott Olsen
Classified Senate
Michelle Fernandez
De Anza Student Trustee
Mallory Newell
Institutional Research
Moaty Fayek
Dean of Business/Computer Info Systems
Renee Augenstein
Articulation Officer
Brian Malone
Tenure Review Coordinator
Daniel Smith
Dean of Creative Arts
Eric Mendoza
Dean of Physical Education and Athletics
✔
Thomas Ray
Dean of Language Arts
Alicia Cortez
Dean of Equity and Engagement
Randy Bryant
Dean of Career & Technical Education (CTE)
Kathryn Maurer
Foothill Academic Senate President
Karen Chow
FHDA District Academic Senate President
Laureen Balducci
Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula
Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns
Dean of Student Development/EOPS
Lisa Mandy
Director of Financial Aid
Nazy Gayloyan
Dean of Enrollment Services
✔
Debbie Lee
Dean of Intercultural/International Studies
✔
Yvette Alva-Campbell
Dean of Physical Sciences, Math & Engineering
✔
Judy Miner
FHDA Chancellor
Elvin Ramos
Dean of Social Sciences and Humanities
✔
Patrick Gannon
Director, Book Store
David Ulate
FHDA Research & Planning
Mae Lee
Curriculum Committee Vice-Chair
Tabia Lee
Faculty Director of Equity, Social Justice & Multicultural Education
✔
Tim Harper
SSH
Zoom Information
Meeting URL: https://fhda-edu.zoom.us/j/96525827103?pwd=UVQ1bU9MUFpDdExMaDNGRC90OGRFdz09
Meeting ID: 965 2582 7103
Passcode: 702613
Phone one-tap: +16699006833,,96525827103# US (San Jose)