March 7, 2022

Welcome

Cheryl reminded representatives to update their report-out.

Approval of Agenda and Minutes from February 28, 2022

Mary D moved to approve the agenda with the late addition: Policy change on AP, IB and CLEP exams. Diana seconded.

Erik moved to amend the agenda to remove the word.doc with comments from the Academic President on the Resolution to Include Part-time Faculty on Administrative Hiring Committees from the official agenda. The comments can be submitted during the discussion of the items and be recorded in the minutes.  Bob seconded.

Vote to approve amendment. Passed by majority vote.
Agenda approved by unanimous consent.

There was no motion to approve the February 28 minutes. It will be discussed and approved in the next meeting.

No public Comment.

Confirmations

Confirmed by rank choice voting via email. Voting closed at 4:15 pm.

The statements from the volunteers were included in the agenda.

Hiring Committee for Acting Dean of Language Arts
Vote to confirm 3 out of 5 volunteers.
Brandon Gainer, Language Arts, Communication Studies, Full-time Tenured
Alex Giardino,  Language Arts, English, Full-time Tenured
Amy Leonard, Language Arts, English, Full-time Tenured
Brian Malone, Language Arts, English, Full-time Tenured
Felisa Vilaubi, Counseling

The invitation to serve was sent to all faculty, including part-time, as well as classified.

Lauren: She noted that the candidates included someone from Com Studies, English professors and a counselor from the division. The committee should have representation from across the division. And, counselors worked closely with the dean.

Voting Results:
Brandon Gainer, Felisa Vilaubi, Brian Malone confirmed for the hiring committee.

Service on Conference and Travel Funds Committee
Vote to confirm 1 out of 3 volunteers.
Abeer Alameer, Business Computer Science and Applied Technologies, CIS Full-time NOT Tenured
Amy Leonard, Language Arts, English, Full-time Tenured
Chai Saechao Schweikert, Enrollment Services, Counseling - Outreach Full-time NOT Tenured

Voting Result:
Amy Leonard confirmed to serve on committee. 

Summary details

Academic Senate financial reports - Spring 2021, Fall 2021

Mary P explained the income and expenses in the reports. The reports did not show any dues/income because the officers were not able to access and deposit physical checks during the pandemic. The deposits will be reflected in the report for the next quarter.

The stipends are for part-time at-large representatives on the Senate and the part-time representative on IPBT. The officers attended the Leadership Conference and the Fall Plenary.

The total end balance as of 12/31/2021 was $10,409.21

Request for funds (second read): $1,000 donation to Heart2Heart Humanitarian Aid through Nova Ukraine

The Senate had a balance of over $10,000 at the end of last quarter. There was a proposal to donate $1000 to the Heart2Heart Humanitarian Aid through Nova Ukraine.

Mark: PE/Athletics had a division meeting Wednesday and did a straw poll. 78 percent of those voting said the Academic Senate should not send funds overseas.

PE/Athletics comments included: “
As devastating as the war is, it is inappropriate for the De Anza Academic Senate to send money out to another country.” 

“I’d rather find a way to support the students of Ukraine on our campus”

“It would set a big precedent. What other international crisis would need money next month and would we start sending $1,000 regularly?” 

“We could encourage people to donate individually. De Anza has a page of suggestions, “a list of organizations vetted by several reputable U.S. news organizations providing humanitarian aid to people in Ukraine and to the growing diaspora.”   https://www.deanza.edu/news/2022/ukraine.html

Dimeetri, DASG representative to the Academic Senate, reported that DASG has issued a statement in support of the Ukrainian people in this war against them. He questioned the specific limitations for financial support and how it might set precedents.

Dimeetri was an international student from Ukraine. The International Student Office has been doing a good job reaching out and supporting all 6 Ukrainian students at De Anza. He encouraged donations to humanitarian needs. The money may be sent to non-profit organizations in the US, not overseas.

Nova Ukraine was located in Palo Alto and has been in existence since the beginning of the conflict in 2015. The organization would be in compliance with US laws and regulations in accounting for the money. 

Carol did a check on the organization and found Nova Ukraine listed on a RAZOM website, and RAZOM is one of the groups mentioned on De Anza College's website for aid to Ukraine.

Mary D re-stated the PE division meeting comments shared by Mark.

Carol suggested that the Senate hold off voting until next week for representatives to check with their divisions. 

Mary D motioned to table the discussion, Carol seconded.

Discussion
Gokce: For a very wealthy country $1000 may not mean much, but for a country in crisis, that is vital. 

Cheryl: There is absolutely a crisis happening. This money's going across town to experts who know how to support people hiding in basements fearing for their lives. She cannot understand why people wouldn’t want to do everything possible to help. She further clarified that this was a one time humanitarian aid.

Call for vote to table.
Yes 4, No 16, Abstain 3.
Motion to table failed

Mary P called to vote on the item to donate $1000, Rana seconded.
Yes 19, No 0, Abstain 3.
Motion passed

Request for Funds (first read): Classified Senate and Academic Senate Brunch Social on the April 5 College Flex Day

This will be a community building brunch to interact and build mutual support. The idea was to have it in the morning around 9:30 in Memorial Park across the street from the campus.

The suggested budget was $200 depending on how many people will attend.

Cheryl and the Classified officers will check and confirm meeting agendas for faculty and staff during the college flex day to determine the best time for the social.

Update of the California State of Emergency, Brown Act and how it may affect our Academic Senate meetings in Spring 2022

The State of California was still under a state of emergency as declared by Governor Brown. Therefore, the Senate may continue to invoke AB361 to meet online via zoom. When the state of emergency ends, the Senate can no longer meet online. The meetings will need a quorum of over 50% voting members joining from within the district boundaries, including on campus. Voting members may join from their offices or anywhere on campus without disclosing their locations. Those joining remotely within the district must provide their meeting locations to be included on the agenda by the previous Thursday. Those joining from outside the district, like San Jose, San Francisco, etc. will not count toward the quorum.

On March 15 the legislature will meet to begin debate to end the state of emergency. The Senate should be fine with meeting via zoom on March 14. 

Cheryl shared her plans for the next quarter. She has scheduled the hyflex room in MLC for the Senate meetings. Those comfortable with meeting in person may join there or from their offices on campus. Voting members joining from off campus within district boundaries must provide that address and allow members of the public to join them.

Mary D suggested reaching out to Board of Trustees President Patrick J. Ahrens in his role as dsitrict director for Assembly member Evan Low in California Assembly District 28, for help with allowing people to join meetings from their homes without disclosing their addresses.

The Senate is binded by the public meeting laws. When the state of emergency is over, the Senate will be beholden to them.  The Board of Trustees has been meeting in person since January.

Melinda asked if she could still meet remotely on campus like in a classroom where she will have access to zoom.

Cheryl: As long as there were more than 50% voting members joining from within district boundaries, either on campus or from other places, others can attend remotely. Non-voting and associated members, and the general public may continue to attend via zoom. They will find places for those without an office to attend on campus online.

Other bodies affected by this law will be DASG, and the Curriculum Committee.

The Brown Act covers legislative bodies of local government agencies created by state or federal law and any standing committee of a covered board or legislative body, 

Mary D felt that it was wrong to require students under 18 or students to disclose their addresses.

There were discussions on how to meet quorum. Someone mentioned an option of rotating schedule to attend the meeting on campus and/or gas stipend. Or, use Senate funds to buy N-95 masks.

Erik: This is the law, the reality as we return to normal.

People shared their challenges of commuting long distances, like from San Francisco or Santa Cruz just for the meeting. And. some had to deal with schedules, andhe difficulties ike traffic and school pick up.

Cheryl will be sending out a survey to determine the options.

Board Policies and Administrative Procedures being updated (second read for all)

• AP 5013: Admission and Concurrent Enrollment of Adult Education Students as Special Admits 

• AP 4225: Course Repetition 
• BP 7210: Academic Employees

Mary D moved to approve. Mary P seconded. No objection, unanimous consent

LATE ADDITION: Policy change on AP, IB and CLEP exams (first read)

• Overview of AP/IB/CLEP Policy Changes for 2022‐2023
• List of AP
• List of IB and CLEP
• CCCCO Memo

February 2, 2022 memo from the CCCCO announced a policy change for the award of college credits based on exams. The policy stipulated that any student who passes an International Baccalaureate Organization IB examination or a CLEP examination with a minimum passing score in the subject matter be awarded general educational area credit. There was a table that specified the minimum credit to be awarded in respective GE areas.

The new policy updated the previous memo where the units were written in terms of semester courses. It specified the minimum units but the departments can always give more. The previous 4.5 unit minimum was a misalignment with De Anza course units.

Renee: REQUEST the Academic Senate recommends that faculty align the units awarded for AP with the unit value of approved credit course(s), and the minimum quarter unit value for all other AP exams. 

Department surveys will ask for unit value for exam and whether to maintain, add, or delete course credits.  A link to the AP exam info will be provided, along with how several CSUs and UCs award course credit.

Rick felt that the request was common sense.

The ultimate decision will be up to the departments. They may lower it to 4 or raise it to 5 or more depending on their typical course units.

Carol: What was the issue with 4.5 vs 4?

Renee: One issue is that there was a misalignment when reporting credit for prior learning, so the actual credit awarded could not be reported to the state. The new memo allows alignment with actual De Anza courses. And the ask of the Senate is to recommend that all departments change it to whatever course it would go with. For example, only 12% of the actual course credit that we awarded last year based on AP could be reported to the State. 88% of the credit awarded could not be reported to the State because they were looking at the course credit unit versus the AP credit unit. There was a misalignment. We are supposed to be awarding credit for prior learning, which includes standardized exams like AP, and MIS data is looked at for accountability and funding.

Carol: What are the pros and cons?

Renee: The alignment in terms of clarity for students. Also, the MIS reporting. But we will be decreasing the unit value for AP.

Erik: 30% of the courses were rejected because the units awarded were too high?

Renee: Yes, it was the same problem.

Erik: As the Curriculum Rep, I fully endorse this proposal and am happy to work with anyone that has questions about it. As Rick said, this is a fairly common sense approach to the evolving guidance on this issue

We are attempting to recommend a college policy in order to encourage faculty and more broadly departments to follow it.

The policy will go into effect in the Fall. It will not be applied retroactively. Renee will be working with admissions and records. The Senate will vote on the recommendation next week.

The attempt was to recommend a college policy for faculty and more broadly departments to follow.

Update from College Council and IPBT on the state of online education at De Anza

College Council on Thur, Feb 17 voted to approve the following recommendation from the Technology Committee: We recommend that President Holmes fully fund, staff and support a robust and fully functioning Online Education Center. This recommendation is in view of significant staffing shortages that existed pre-pandemic and have become ever increasingly apparent, resulting in strained operations and lessened services in an area crucial to current and future educational opportunities for the students of De Anza College.

There was much discussion regarding this issue and how to support online ed.

Lauren Gordon: But, with the influx of so many online classes and the need for help with professional growth and course design, that is a large amount of responsibilities that this potential person would need to be responsible for.

Shagun: What the colleges needs is vision and long term planning, not playing catch up. 

Dawn: As someone who works very closely with online ed, I agree with Shagun, that we need some visioning and planning.

There was a question regarding funding. 

Mary P: This conversation is needed in IPBT. Online Ed is part of instruction. She extended an invitation to the IPBT meeting. They will be discussing a lot of these issues.

Erik: Given that IPBT is supposed to be an open meeting, the link to their meetings should be published openly like AS or Curriculum. 

Mary P shared link in chat
Meeting URL: https://fhda-edu.zoom.us/j/92450843497?from=addon
Meeting ID: 924 5084 3497

Resolution to include part-time faculty on administrative hiring committees at De Anza College

Cheryl shared Comments from the Academic Senate President

The Classified Senate asked not to be included in the resolution.

The Senate resumed discussion on the resolution, especially the minimum number of faculty to be included in the hiring committees.

Some representatives shared in chat comments from their divisions as well as data of volunteers for previous committees.

Hua-Fu Liu, IIS Division  "Faculty and administrators collaborate to ensure students are provided an excellent learning experience at De Anza College. Since faculty and administrators work closely on many issues, there should be similar representation of faculty and administrators on all hiring committees. I am in favor of a Senate resolution keeping a minimum of three (3) faculty members on administrator hiring committees. "

Carol Cini: MANY faculty have volunteered to serve on Administrator Hiring committees. She shared the following data from the Senate Needs and Confirmation Documents:
Fall 2018: 
Dean DSPS:  6 faculty volunteered
Dean PE / Athletics:  4 faculty volunteered
Dean Creative Arts:  4 faculty volunteered

Fall 2019: 
Dean SSH:  8 faculty volunteered.

Fall 2021:
Dean IIS:  3 faculty volunteered. 
Dean PSME:  8 faculty volunteered. 

Winter 2022:
Dean (Acting) Lang. Arts:  5 faculty volunteered.

Carol Cini: Since CREATIVE ARTS Division does not have a division rep on Senate, faculty  below asked to have their statements presented in favor of 3 (THREE):

 Vernon Gallegos, Full-time Instructor, Theatre and Dance: -- "I'm in favor of a Senate resolution supporting a minimum of 3 (THREE) faculty members on administrator hiring committees. As a person of color, I applied to be on the Creative Arts' Dean hiring committee, but I was not selected because it was limited to only two faculty members. As a Mexican American, I think it's important to support inclusion for diversity at De Anza College." 

Yael Karmi, Part-Time Instructor, Art History: -- "I have served on the Creative Arts Dean Hiring Committee in 2019 as a faculty representative for the Arts Division. I strongly support increasing the number of faculty, and specifically Part Time faculty, in administrator hiring committees, and to have a minimum of 3 (THREE) faculty on administrator hiring committees."

Erik: moved to update the faculty number to 3 and to pass the resolution. Second by Carol. 

Amend the resolution date to March 7.

Mary D repeated the need for the vote to be unanimous.

Yes: 23. No: 0. Abstain 0. 
Resolution passed unanimously.

Final version of resolution

Report Outs and Good of the Order

Mary P motioned, Mary D seconded, to adjourn, no objection.

Attendance

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Gokce Kasikci	✔
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Rana Marinas	✔
	Janice Valadez	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Career Technical Education & Workforce Development	Tim Harper	✔
	VACANCY
Counseling - General	Robert Alexander	✔
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera	✔
Intercultural/International Studies	Diana Ferrara	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Rusty Johnson	✔
	Mark Landefeld	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	VACANCY
Social Sciences & Humanities	Emily Beggs	✔
	Carol Cini	✔
Student Development & EOPS	Melinda Hughes	✔
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Thomas Ray	✔
DASG Representatives*	Dimitri Yanovskyi	✔
	Adel Burieva
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer	✔
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Thomas Ray	Dean of Language Arts	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Debbie Lee	Dean of Intercultural/International Studies
Yvette Alva-Campbell	Dean of Physical Sciences, Math & Engineering	✔
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔