October 17, 2022

Attendance

Minutes

Welcome; Approval of agenda and minutes from Oct. 10, 20222

Ravjeet Singh moved, Mary Pape seconded to approve both minutes and agenda. No objection.  Agenda and minutes approved by unanimous consent.

Public Comment 

Cheryl Jaeger Balm: College Council Shared Governance Retreat is scheduled for Friday, October 21. Communicate feedback, objectives, concerns, and desired outcomes for shared governance to Cheryl by Wednesday.

Ravjeet Singh asked if flu shots are for students as well as faculty.  Free flu shots are available to students, faculty, and staff, while supplies last, on these dates and times:

Wednesday, Oct. 26 – 10 a.m. to noon

Thursday, Nov. 10 – 10 a.m. to noon

Wednesday, Dec. 7 – 10 a.m. to noon

https://www.deanza.edu/healthservices/events.html

There were free flu shots on Club Day last Thursday.  Suggestions for getting appointments for Covid booster and flu shots at the same time and not on the same arm.

Zero Textbook Cost (ZTC) Implementation - need

Presented by Shagun Kaur, Communications Studies Faculty, De Anza; ASCCC OERI Open Educational Resources Initiative, Leadership Team.  During the last 5 years the group has done substantial training and advocacy work on zero cost textbooks in the California Community Colleges and other state organizations.  The legislature has appropriated $115 million, one-time funding to the ZTC (Zero Textbook Cost) Degree Grant program to reduce the overall cost of education and decrease the time to completion for California community college students.

Shagun and Thomas Ray gave an overview of the grant program and implementation plan. 

Zero Cost Degree Grant Program

Phase I $20,000:  The college has received the funds. They have certified, identified, and plan to launch a potential zero textbook cost degree.

Phase II $200,000 is the competitive part of the grant. The applicants will be scored on a rubric with funding going to those with the highest scores.

Phase III $180,000 requires a plan to be submitted as a product of Phase I. Every college can receive a grant, if they finish Phase I and submit a clear plan for Phase 3. 

There are ZTC Grant Implementation Requirements.  Shagun highlighted 2 of the 12 points.

10) Consult with the local Academic Senate.

11) Use a multi-member team approach to development (faculty, administrators, content-focused staff – librarians, instructional designers, technology experts, and interested CSU/UC campuses).

Academic Senate should call for and appoint faculty rep(s) to this team.

To apply for the competitive Phase II, they need to identify a program that is close to ready or ready for implementation. They could use Phase I money towards something that is submittable by June.

Shagun shared what some of the local colleges are doing.  She suggested compiling and curating what is already in the rich OER landscape to create clear pathways that match the ZTC model.

An example from Cosumnes River College: Campus Zero Textbook Cost Program grows to include over 40 percent of faculty.

https://www.thecrcconnection.com/features-arts-entertainment/2022/10/04/campus-zero-textbook-cost-program-grows-to-include-over-40-percent-of-faculty/

In addition to textbooks, zero cost applies to the instructional materials for the entire course.

Cheryl will send a call out for volunteers to serve on the team.

District and College committees - confirmations

Tenure Committees

Manija Ansari, Counselor, ISP 

Nazy Galoyan, Dean, Enrollment Services 

Erick Aragon, Faculty Director, Outreach & Relations with Schools Noemi Teppang, Counselor, ISP 

Alex Kramer, At-Large, Communications Studies

Rosanna Alvarez, Ethnic Studies 

Debbie Lee, Dean, IIS 

Mae Lee ASAM 

Marc Coronado, WGSS 

Zack Judson, At-Large, Math

Faculty rep for Equity Action Council 

1 faculty member needed; 1 faculty volunteer

John Jimenez, FT faculty, Mathematics 

DA faculty reps for the District PDL Committee 

2 De Anza faculty needed; 2 Faculty Volunteers 

Amy Leonard, FT faculty, English

Erik Woodbury, FT faculty, Chemistry

Mark Landefeld moved to approve the above committees, Shagun Kaur seconded. No objections. Committees confirmed.

Selection of Faculty Representatives for the Campus Facilities Committee

2 De Anza faculty needed; 3 Faculty Volunteers 

Dawnis Guevara (Physical Education and Athletics)

Cheryl Owiesney (Physical Education and Athletics)

Emily Garbe (BCAT, Business)

Voting by online and paper ballots.  Election Results for the Campus Facilities Committee:

Dawnis Guevara: 15

Emily Garbe: 12

Cheryl Owiesney: 11

Dawnis Guevara and Emily Garbe elected to the committee.

Chancellor's Hiring Committee

• DA faculty rep (1) for the Chancellor hiring committee
• PT Rep (1 nomination) for the Chancellor Hiring Committee

FHDA District Academic Senate will decide on the PT rep Oct. 18.  Shagun Kaur motioned, Mark Landefeld seconded to table De Anza faculty rep until the next meeting. No objection. 

Mark Landefeld moved to forward Danny Solomon as our potential PT faculty rep, Shagun seconded. No objection.

District and College committees - needs

• Noncredit rep (1) for the Curriculum Committee
• Academic Senate Part-time representative
• Faculty rep (1) for the Campus Center Advisory Board

Coffee and sugar hours

• Mon, Nov 7, 10:30-11:30am (day before election day)
• Tues, Nov 15, 12:30-1:30pm 
• Wed, Dec 7, 1-2pm (last week of classes, sponsored by Office of Instruction)

Cheryl asked for feedback on dates, if there are any objections or conflicts.

Roberts Rules - cheat sheet #1, cheat sheet #2 and commentary

The Senate conducts its meetings under the Roberts Rule of Order that provides the framework and tool for effective meetings.  Cheat sheet #1, is a guide used by the PTA.  Cheat sheet 2 provides a useful chart to what you can do in a meeting and to end a meeting.  People should not speak unless recognized, usually with no time limit.  The objective is to get business done in orderly fashion.  A decision starts with a motion, it needs to be seconded; most decisions are passed by a simple majority.  An amendment is another motion.  If anyone is confused, always ask for clarification.  

Most decisions require a first and second reading. The Acaedmic Senate typically does not vote until a second reading.  This gives representatives a chance to get feedback from their constituents. 

Report and Updates from the Office of Staff Development

Accountability Report slides:

https://docs.google.com/presentation/d/1GoTJGJtxsoucO_8z62xCLGkkwacUGLmv9mmYzjeZ-6s/edit?usp=sharing

Conference and Travel Funds:  This year, and only for this year, faculty can apply for up to $1,800.  There was reduced conference travel during the pandemic. Apply online on Adobe Sign.

Assembly Bill No. 1887 prohibits state-funded and state-sponsored travel to states on the list.
https://www.csusm.edu/travel/travel_ban.html

The Travel Ban link is also on the Staff Development site: https://oag.ca.gov/ab1887

The 2021-22 Staff Development Program included Faculty Perspectives (13 faculty speakers), Teaching Cafes (11 faculty speakers.) Faculty Cohort Program-Anti-racist tools for teaching writing in STEM.

Discussion on 2022-23 Professional Development Opportunities:  There will be classes on teaching skills around different modalities, like hybrid classes, as online education gets more staff support.

Lead up to Fall ASCCC Plenary Nov. 3-5, 2022

Area B meeting on Oct. 14 discussed the upcoming resolution- resolutions for discussion

We will highlight and discuss the resolutions in a future meeting.  There will not be a joint meeting with the Foothill Academic Senate until Winter.

Academic Senate Recognition of Indigenous People

There was discussion on how to go beyond land acknowledgements. Do faculty want more action than a statement?

Marc Coronado suggested support for the hiring of a full time NAIS faculty. Other suggestions included book reading, having conversations, and taking classes focused on beyond land acknowledgement. 

What are other colleges doing that align with our mission and goals?

Virtual Posters

Getting to know your De Anza Senate 2022-23: Senate members create and share their posters.

This week: Ravjeet Singh, Erik Woodbury, So Kam Lee, Tim Harper, Cheryl Jaeger Balm.

Good of the Order

Fall Staff Development Opportunities: https://forms.gle/gn5QcRoweDW2Kctw9

Data Coaching Series: https://forms.gle/3SjwiwonuTXqWWSY9

Stopping Asian Hate: "Stop Asian Hate" workshop, Office of Equity, De Anza. Tuesday, November 1st, from 4 - 6 PM, via Zoom.

Transfer Day! October 20th, 10am - 1pm:  Encourage students to attend! Great opportunity to explore transfer options https://www.deanza.edu/transfercenter/transfer-events/TransferDayFair.html

MOMENTUM: Kapamilya: The Life Experiences of Filipino Caregivers: https://www.deanza.edu/socialsciences/momentum.html

OER in your discipline: https://asccc-oeri.org/open-educational-resources-by-discipline/

Undocumented Student Week of Action:  https://www.deanza.edu/hefas/action-week.html

Adjournment

Robert Alexander motioned, Lisa Castro seconded to adjourn, no objection.