April 19, 2018

Meeting Notes

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Attending Members:  Avila, Booye, Doan, Glapion, LeBleu-Burns, Mandy, Mieso, Robles, Shively, Ward, Wethington, White-Daniels

Guests:  Dawn Lee Tu, Elias Kamal, and two students from La Voz

There were no amendments to the notes or to the agenda.

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Budget Update

• There will be additional budget cuts due to continued decline in enrollment. We are still waiting on the final numbers from the District.
• A joint PBT meeting is being considered to discuss the budget concerns across the PBTs.
• All vacant positions that have been placed on the proposed budget will not be filled.
• Mieso requested the committee share the information being discussed in SSPBT within their constituency so everyone is properly informed and to bring any questions that come up as well.

Question was raised as to what is being done to fix the budget issue.

• Mieso responded that there is an enrollment taskforce that has been created to work on this issue, and there have been Board presentations regarding enrollment.
• Outreach is continuing to visit high schools to do orientation, assessments, and ed plans.
• The De Anza Promise is going into effect this fall 2018.
• The Workforce Grant is looking at what they can do to expand CTE offerings.
• Adult Education is looking into what they can offer as well.

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Program & Committee Updates

Booye reported on DSPS

• DSPS will be at the open house next weekend to assist students with registration, assessment, and will have a question and answer panel.

Ward reported on Admissions & Records

• A & R will be in the RSS lobby to assist students with applications, transcript evaluations, and any other items students may need assistance with.
• Ward also attended the Ellucian conference and they now have a new communications module (CRM) that will allow them to send confirmations to students when requests have been completed in the system.

LeBleu-Burns reported on Health & Psychological Services

• Health Services is purchasing new software programs for student education that covers alcohol, marijuana, tobacco, and sexual violence prevention. The programs should be available by fall quarter.
• Psychological Services has an event coming up on Wednesday, May 9th that includes short films, discussion, and free food in Hinson Campus Center, Conference Rooms A & B.

White-Daniels reported on Counseling

• Transfer Center have been working on Transfer Tuesday’s and mobile advising.
• Counseling is working with students on probation and starting to plan Graduation Verification Week.

Mieso reported on various items in Student Services

• Outreach is busy getting ready for our yearly New Student & Parent Open House next weekend, Saturday April 28th
• The Food Pantry[BROKEN LINK] has added a mobile Farmer’s Market that is on campus on Thursdays
• ISP is hosting an International Transfer Fair on Tuesday, May 1st
• The Accreditation visit is coming up next Thursday, April 26th

Kamal reported on the DASB Senate

• DASB are working with Academic and Classified Senate about bringing students into the budget conversations and would like to hold a town hall style event to inform students.
• They are in the process of training the new members in shared governance over the next
  couple weeks and should have representatives available to attend SSPBT in about a month.

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Guided Pathways Presentation

Guided Pathways is a California statewide initiative from the chancellor’s office that has already commenced nationwide. All of the colleges (114) submitted their 18-month work plan to participate in the program and most are in the early adoption stage.

• Provides all students with a set of clear course-taking patterns that promotes better enrollment decisions and prepares students for future success.
  • Make all the pathways available, navigable, and organized.
• Integrates support services in ways that make it easier for students to get the help they need during every stop of their community college experience.
  • Provides an opportunity to see how instruction and student services are available
    to students.

A couple recommendations were made:

• Run a student pilot for example, using a STEM program
• Review the EOPS model that has some similar components

Information from the Guided Pathways committee can be found on the Academic Senate webpage where the workplan, self-assessment, and crosswalk can be found.