May 17, 2018

Meeting Notes

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Attending Members:  Avila, Booye, Doan, Glapion, Kirkpatrick, LeBleu-Burns, Mandy, Mieso, Robles, Shears, Tanubrata (DASB), Ward, Wethington, White-Daniels

Guests:  Melissa Aguilar, Cynthia Kaufman, Dawn Lee Tu, Melinda Hughes, Truly Hunter, and La Voz

There was one amendment to the agenda and one made to the notes.

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Reaffirmation of College Values Statement Discussion

Aguilar and Kaufman presented the Reaffirmation of College Values Statement from the Equity Action Council to be reviewed by the SSPBT team. DASB, Academic Senate, Classified Senate, and IPBT have reviewed the statement and they are asking for suggestions and comments from SSPBT.

Some comments and suggestions were:

• It would be good to have data to back up the statement made in the fourth bullet.
• Maybe the EAC can work with Newell (IR) to link the value and mission statement.
• What would a matrix look like with this statement to include the different elements?
• This statement is not jut a reminder, we need to follow through with what we value.

SSPBT committee did support the statement and members were asked to send in any recommendations they had and they would be forwarded on to the EAC.

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Student Services Budget Presentations

Mieso reviewed the new budget reduction requests that have come down from the District with the SSPBT team. Due to the hardship the 44% would have caused Student Services; our percentage was lowered to 32% with instruction taking on a higher percentage.

De Anza Total	$3,800,000	100%
Instruction	$2,182,000	57%
Student Services	$1,200,000	32%
Fin/College Operations	$792,000	9%
President/Communications	$176,000	2%

ISP Presentation

• Budget Reduction Request: $232,926
• Budget Reduction Obtained: $114,495

1 FTE classified position from fund 14 to fund 15

The ISP fund 15 account currently has funds for only one more transfer, so ISP cannot meet the requested amount.

DSPS Presentation

• Budget Reduction Request: $160,000
• Budget Reduction Obtained: $132,484

1 FTE vacant classified position from APE, eliminate
1 FTE vacant classified position from DHH, eliminate

The DHH position could be a hardship if they have a student needing this service. There is a possibility they can contract out since the need is provided on a case-by-case basis and doesn’t have a set schedule.

Enrollment Services Presentation

• Budget Reduction Request: $300,000
• Budget Reduction Obtained: $306,571

3 FTE classified positions, eliminate

Impact:

• Disable voicemail and operate by email communication only
• Disable voicemail and operate by email communication only
• 72 hour turnaround email communication
• Delay in High School letters
• Delay in Residency Clearances
• Closed Fridays, no support for late hours

Full Presentation

Counseling Presentation

• Budget Reduction Request: $516,000
• Budget Reduction Obtained: $489,577

4 FTE faculty positions, eliminate

Impact:

• Reduction in transfer services such as TAB, ADT, personal statements, UC and CSU application workshops.
• Limited appointments with Financial Aid, Veterans, Foster Youth, and others
• Reduction to all aspects of Counseling Services that impact student completion
• Reduce services to underserved students not associated with special programs
• Elimination of Friday services, reduction of Center hours

Full Presentation

Budget Discussion & Comments

• AB 705 and Guided Pathways would be impossible to meet with the scheduled reductions for Counseling.
• Cuts would impact us meeting the requirements of the funding formula.
• The new funding formula does not include the narratives and lacks something that ties it into what Student Services is all about.
• De Anza has put our students at a disadvantage. The pilot is taking place too late. We are not helping our students by not addressing on how to move forward.
• It was stated that the Reaffirmation presented earlier in the session and stated that the cuts are diametrically opposed to the Affirmation.

   -  Mieso responded that we have about a year to work together and collaborate. The impact will be felt beginning with Tier 1. We are the Student Services Budget and Planning Team and right now we are talking about budget. But we need to move on to the planning part. We are still short of meeting our reduction target.

  -  Student DASP representative Tanubrata said she was impacted by the presentation from Counseling. When she arrived she did no know anything about transferring until she was assisted by Counseling. She feels these cuts will have a huge impact on students.

  -  A reporter from La Voz, Christian Trujano, asked Mieso to clarify how the funding works and to again explain the transfer of positions from one account to another. Mieso responded that some positions can be moved to different funding accounts if allowed. Many accounts have funding that is restricted for specific purposes and so positions must meet that criteria. Mieso also explained that we are currently looking at eliminating vacant positions to avoid losing staff filled positions.

A special thank you to Marilyn Booye for assisting with the notes for this meeting.