General Meeting Information

Date: October 4, 2023
Time: 1:30-2:30 PM
Location: Student Council Chamber A & Zoom (Hybrid)

Zoom Information:

One tap mobile: US: +14086380968,,87361956351# or +16694449171,,87361956351#
Meeting URL: https://fhda-edu.zoom.us/j/87361956351?pwd=NDeOCeVKuxLPOo1lQDNoJGi5VAWvzm.1&from=addon
Meeting ID: 873 6195 6351
Passcode: 785917

  • Agenda

    Agenda

    Time  Topic

    Purpose

    Discussion Leader
    2:30 PM Adjournment Joel
      Roll Call (sign-in sheet & Zoom report)  
    2:25-2:30 Public Comments

    I/D

    All
    2:20-2:25

    Business Items

    • Club Awards for 2023 Graduation Volunteers
    • Update on Inactive Club Accounts
    • Budget Request #1: De Anza Math Club
    • Budget Request #2: Women in Business
    • Budget Request #3: Robotics & A.I.
    • Club Day Overview
    • Club Room Reservation Process
    • Club Rep Jamboard

    I/D/A

    • Will
    • Maritza
    • Will w/ Math Club
    • Will w/ WIB
    • Will w/ RAI
    • Dana Sanei (Chair of Programs) and Darin Djapri (Vice Chair of Programs)
    • Maritza
    • Joel
    2:00-2:05

    ICC/Club Account Balance Update

    I Will Wu (Chair of Finance)
    1:55-2:00

    Club Status Updates

    • Probation (6)
      • DEASA
      • Developers' Guild
      • Latine Student Union
      • Palgorithm* (only missing Financial Roster)
      • Photography Club
      • Vietnamese Student Association
    • Inactive (16)
      • ASCII Graphics Game Club
      • Best Buddies at De Anza
      • Cheer Team, De Anza
      • Chess Club
      • Circle K, De Anza
      • College Leap
      • Competitive Programming Club
      • Data Algorithm to Ace (DATA)
      • Dunkaroos, De Anza
      • ICT (Information & Communications Technology Club)
      • Korean Student Association (KSA)
      • Metaverse
      • PUSO (Pilipino Unity Student Organization)
      • Red Cross, De Anza (DARC)
      • Thinkers and Tinkerers
      • UNICEF De Anza
      • Zero Waste & Climate Awareness Club
    • Clubs On Trial (3)
      • DECA
      • Google Developers Student Club
      • Web Developers, De Anza
    • New/Reactivated (0)
    • Active (56)
      • 3D Printing Club
      • Active Minds at De Anza
      • Art Guild, De Anza
      • Artificial Intelligence World
      • Association for Computing Machinery (ACM)
      • Auto Tech Club
      • B.I.E.N. - Business: Intersectional Economics Network
      • Badminton Club, De Anza (DABC)
      • Black Student Union
      • Book Club, De Anza
      • Burmese Student Association (BURSA)
      • Business Information Technology (BIT)
      • Career Development Club
      • Christian on Campus
      • Creative Writers, De Anza
      • Cyberpunks
      • Dungeons and Dragons Club
      • Engineering Society, De Anza
      • Entrepreneurs and Technology 
      • Environmental Monitoring Society
      • eSports Club
      • Fellowship of Overseas Students (FOS)
      • Hong Kong Student Association
      • Inspire Biology Club
      • Integral Association @∫dE=Anζ(||a||) + C
      • International Students Connection, De Anza
      • InterVarsity Christian Fellowship at De Anza College
      • Japanese Student Association (JSA)
      • K-Pop Dance Club
      • Kyrgyz and CIS Students Association (KGIS)
      • LGBTQ+ Alliance, De Anza
      • Malaysian and Singaporean Association
      • Math Club, De Anza
      • Mathematical Investment and Trading Society (MITS)
      • Medical Outreach Association
      • Music and Volunteering Association (MVA)
      • Muslim Student Association, De Anza (MSA)
      • Outdoor Club of De Anza College
      • Pakistani Student Association
      • Permias Indonesian Students Organization (PISO)
      • Phi Beta Lambda - Future Business Leaders of America @ De Anza
      • Pokemon Go Trading Club
      • Power of Physics (POP)
      • Psychology Club
      • Robotics and A.I. Club
      • She In Us
      • Shotokan Karate Club
      • Soccer Association, De Anza
      • Student Nurse Organization (SNO)
      • Student-Athlete Advisory Council (SAAC)
      • Taiwanese Student Association
      • Ukrainian Student Association @ De Anza
      • Ultimate Frisbee Club, De Anza
      • Volleyball Club, De Anza
      • Women in Business
      • Women in Computer Science
    I Sean Htet (Chair of Club Affairs)
    1:50-1:55

    Calendar Updates

    • ICC
      • Fall Club Day - Thu 10/12 11 AM-1 PM @ Sunken Garden
      • Last day to submit New Club Applications for Fall: Mon 10/30 by 1:30 PM
    • Clubs
    • DASG
      • Meet Your Student Leaders - Wed 10/5 2-4 PM DASB Lounge & 10/11 2-4 PM @ Fireside Room
    I ICC & DASG Executives
    1:45-1:50 ICC Executive Updates I All ICC Executives
    1:40-1:45 Advisor Announcements I Maritza Arreola (Advisor)
    1:35-1:40 Public Comments I/D All
    1:33-1:35 Approval of Agenda for 10/4 Rep Meeting I/D/A Joel
    1:30-1:33 Approval of Minutes for 6/14 Rep Meeting I/D/A Joel
    1:30

    Call to Order

      Joel Ng (Chairperson)

    A = Action
    D = Discussion
    I = Information

    ICC/Club Account Balance Update (as of 9/29/2023)

    ICC #44-4320 $6,245.03
    ICC Scholarship Account #44-4310 $9,671.09
    ICC Inactive Hold #44-4300 $13,814.13
    ICC Events Award Account #41-54600 $6,000
    ICC Allocation-New Club Account #41-54720 $1,500
    Club/ICC Allocation Account  #41-54730 $3,000
    Account Name Account # Balance
  • Minutes

    Call to Order

    • Maritza called this meeting to order 1:34 PM.

    ICC Executive Roll Call

    Position

    Name

    Present

    Absent

    Late

    Excused

    Chairperson

    Joel N.

      x  

    Chair of Club Affairs

    Sean H.

    x

         

    Chair of Equity

    Silmi S.

    x    

    Chair of Finance

    Will W.

    x

         

    Chair of Programs

    Dana S.

    x

         

    Chair of Marketing

    Dan G.

    x

         

    Vice Chair of Programs

    Darin D.

    x

         

    Vice Chair of Marketing

    Carys A.

    x

         

    Approval of Minutes: June 14, 2023

    • Esports Club moves to approve the minutes from June 14, 2023.
    • Medical Outreach Association seconded with no objections.

    Approval of Agenda: October 4, 2023

    • LGBTQ+ Alliance moves to approve agenda for 10/4.
    • Auto Tech Club seconds with no objections.

    Public Comments

    • Maritza: Bienvenida Event in Conference Rooms A & B, by Office of Equity for Latinx Heritage Month, sponsored by DASG. Resources & vendors from 4-7 PM

    Advisor Announcements

    • Looking for a Vice Chair of Finance - application deadline Fri 10/13 by 5 PM PT. Check the Join the ICC page for details

    ICC Executive Updates

    • All executive members gave introductions.

    Calendar Updates

    • ICC
      • Fall Club Day – Thursday 10/12 11AM-1PM @ Sunken Garden
      • Last day to submit New Club Applications for Fall: Monday, 10/30 by 1:30PM.
    • DASG
      • Meet Student leaders @ DASG Lounge and Fireside Room on October 3, 2023.

    Club Status Updates

    • Sean presented the Club Status Updates.
    • 16 inactive clubs.
    • 3 clubs on trial.
    • 56 active clubs.
    • Club reactivation forms need to be submitted by 2:30PM on Monday, October 9, 2023 for Club Day consideration.

    ICC/Club Account Balance Update

    • Will W. presented the item.
    Account Name Account # Balance
    Club/ICC Allocation Account  #41-54730 $3,000
    ICC Allocation-New Club Account #41-54720 $1,500
    ICC Events Award Account #41-54600 $6,000
    ICC Inactive Hold #44-4300 $13,814.13
    ICC Scholarship Account #44-4310 $9,671.09
    ICC #44-4320 $6,245.03

    Business Items

    1. Club Awards for 2023 Graduation Volunteers (I)
      • Presenter: Maritza (ICC Advisor)
      • $6,000 for Club Award funds allocated from DASG for 2023-2024
      • Graduation Volunteer Award: Clubs receiving $50 for their club account in return for having at least 3 club representatives volunteering at previous year's De Anza Graduation.
      • Clubs receiving this for volunteering at 2023 De Anza Graduation:
        • De Anza Math Club (#44-4349)
        • Malaysian and Singapore Association (#44-4705)
        • Music and Volunteering Association (#44-4715)
        • Association for Computing Machinery (#44-4039)
        • Active Minds at De Anza (#44-4606)
    2. Inactive Club Accounts (I)
      • Any funds associated with club accounts currently in the ICC Inactive Hold Account (#44-4300) that are not in reactivation process will be permanently moved to ICC Fund 44 accounts as outlined in ICC Codes.
      • Any funds associated with open accounts for remaining Inactive clubs will be moved to ICC Inactive Hold account (#44-4300) for one calendar year. 
      • Clubs that reactivate within a year will be able to access full amount of remaining funds. 
      • Funds will not be moved for clubs in reactivation process
      • Sean (ICC Chair of Club Affairs) and Joel (ICC Chairperson) will be point of contact for clubs in reactivation process.
    3. Budget Request #1: De Anza Math Club (I/D/A)
      • Discussed on Oct 2nd ICC Agenda Meeting
      • Total request amount: $37.07 from Club/ICC Special Allocations (#41-54730) for new club banner.
      • No comments from Math Club or other clubs.
      • BSU moves to approve the amount of $37.07.
      • LGBTQ+ moves to second with no objections.
    4. Budget Request #2: Women in Business (I/D/A)
      • Total request amount: $118 from Club/ICC Special Allocations (#41-54730) for new club banner.
      • No comments from WIB or other clubs.
      • Auto Tech Club moves to approve the WIB amount request of $118.
      • BSA seconded the motion with no objections.
    5. Budget Request #3 Robotics & A.I (I/D/A)
      • Total request amount: $68.23 from Club/ICC Special Allocations (#41-54730) for supplies for DA Hacks event. 
      • No comments from RAI Club or other clubs.
      • VSA moves to approve the request for $68.23 to Robotics & A.I Club.
      • DAISC Club moves to second with no objections.
    6. Club Day Overview (I/D)
      • Presenters: Dana (ICC Chair of Programs) & Darin (ICC Vice Chair of Programs)
      • RSVP as soon as possible to secure spot for Club Day.
      • Awards for outstanding performance will be given out.
      • Tables and chairs will be provided; first come, first served.
      • Food must be individually wrapped, no homemade food.
      • Return tables back to original pick-up location to avoid a $25 fine; be sure to check in before getting a table and chairs.
      • Notify 24hrs in advance if you cannot attend 
      • Clubs will use club funds for tabling supplies, go through reimbursement process.
      • Clubs on trial will be sharing a table with another prospective club. 
    7. Club Room Reservation Process (I/D)
      • Club Meetings
        • Must have at least 2 club meetings per quarter to keep Active club standing. 
        • OCL must receive requests in advance (at least 5 business days for reservations) 
        • Use Meeting Room Request Form through the Office of College Life to reserve spaces 
        • ICC strongly encourages clubs to use Village Spaces. 
        • Advisor must be present if holding meetings on campus. 
        • In-person meetings must be on campus 
        • ICC can set up Zoom Pro accounts for clubs looking to meet virtually – contact ICC Advisor if your club is interested in this 
        • Meetings can be booked quarterly.
      • Club Events
        • Use Special Event Request form (12 working days in advance, can be possible in 5 IF there are not major set-up needs).
    8. Club Rep Jamboard
      • Joel moved to table this for next meeting.
      • No objections.

    Public Comments

    • No public comments.

    Adjournment

    • Joel adjourned this meeting at 2:33PM.

    Club Representative Roll Call

    Club Name

    Attendance

    Zero Waste & Climate Awareness Club 

    AB

    Women in Computer Science 

    AB

    Women in Business

    X

    Web Developers, De Anza 

    AB

    Volleyball Club, De Anza

    AB

    Vietnamese Student Association (VSA) 

    X

    UNICEF De Anza

    AB

    Ultimate Frisbee Club, De Anza 

    X

    Ukrainian Student Association @ De Anza

    X

    Thinkers and Tinkerers

    AB

    Taiwanese Student Association

    X

    Student-Athlete Advisory Council (SAAC) 

    X

    Student Nurse Organization (SNO) 

    X

    Soccer Association, De Anza (DASA)

    X

    Shotokan Karate Club 

    X

    She In Us

    AB

    Robotics and A.I Club (RAI)

    X

    Red Cross, De Anza (DARC) 

    AB

    PUSO (Pilipino Unity Student Organization) 

    AB

    Psychology Club 

    AB

    Power of Physics (POP)

    X

    Pokemon Go Trading Club

    AB

    Photography Club

    X

    Phi Beta Lambda - Future Business Leaders of America @ De Anza

    X

    Permias Indonesian Students Organization (PISO) 

    AB

    Palgorithm 

    AB

    Pakistani Student Association

    X

    Outdoor Club of De Anza College 

    X

    Muslim Student Association, De Anza (MSA)

    AB

    Music and Volunteering Association (MVA) 

    X

    Metaverse 

    AB

    Medical Outreach Association 

    X

    Mathematical Investment and Trading Society (MITS)

    X

    Math Club, De Anza

    X

    Malaysian and Singaporean Association 

    X

    LGBTQ+ Alliance, De Anza 

    X

    Latine Student Union

    AB

    Kyrgyz and CIS Students Association (KGIS)

    AB

    K-Pop Dance Club 

    AB

    Korean Student Association (KSA) 

    X

    Japanese Student Association (JSA)

    X

    Iran Town

    X

    InterVarsity Christian Fellowship at De Anza College 

    X

    International Students Connection, De Anza 

    X

    Integral Association @∫dE=Anζ(||a||) + C

    X

    Inspire Biology Club

    AB

    ICT (Information and Communications Technology Club)

    AB

    Hong Kong Student Association

    X

    Guitar Music Club

    AB

    Google Developers Student Club

    X

    Fellowship of Overseas Students

    X

    Esports Club

    X

    Environmental Monitoring Society

    AB

    Entrepreneurs and Technology

    X

    Engineering Society, De Anza

    X

    Dunkaroos, De Anza

    AB

    Dungeons and Dragons Club

    AB

    Developer's Guild

    X

    DECA

    X

    Data Algorithm to ACE (DATA)

    X

    D.E.A.S.A (De Anza East African Student Association)

    AB

    Cyberpunks

    AB

    Creative Writers, De Anza

    X

    Competitive Programming Club

    X

    College Leap

    X

    Circle K, De Anza

    AB

    Christians on Campus

    X

    Chinese Students and Scholars Association

    X

    Chess Club 

    AB

    Cheer Team, De Anza

    AB

    Career Development Club 

    AB

    Business Information Technology (BIT)

    AB

    Burmese Student Association (BURSA)

    X

    Book Club, De Anza

    X

    Black Student Union 

    X

    Best Buddies at De Anza 

    AB

    Badminton Club, De Anza (DABC)

    X

    B.I.E.N. - Business: Intersectional Economics Network

    X

    Auto Tech Club

    X

    Association for Computing Machinery (ACM)

    X

    ASCII Graphics Game Club

    AB

    Artificial Intelligence World

    X

    Art Guild, De Anza

    X

    Active Minds at De Anza 

    AB

    3D Printing Club

    X

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