Stage Descriptions

As your workflow progresses through the review and approval stages, it is crucial to monitor your email inbox for all notifications from eLumen and/or the inbox in eLumen. Each stage of the review and approval process can be sent back to you for edits.

On receiving an eLumen notification email, please promptly address any required edits to ensure a smooth progression of the workflow. Your course workflow is complete when it reaches stage 14 indicated in the eLumen workflow status column. Your certificate/degree program workflow is complete when it reaches stage 10 indicated in the eLumen workflow status column.

The process ensures that a course and a certificate/degree program is reviewed in a comprehensive way, which enables the course and certificate/degree program to be aligned with institutional goals and ensures compliance with educational standards before being offered to students.

Please see the course workflow and certificate/degree program workflow stages and their descriptions below.

Course Workflow

  1. Faculty: Starts the new course or revision.
  2. Department Chair: Reviews and approves the discipline content. 
  3. Division Curriculum Representative: Performs an initial technical review of the course.
  4. Division Dean: Reviews and approves as an administrator.
  5. SLO Review: Ensures the course meets learning outcomes requirements. Contact Mary Pape for any questions.
  6. Discipline Review: The Academic Senate Executive Officer reviews and assigns the discipline(s) and FSA areas. Contact Erik Woodbury for any questions.
  7. Content Matrix Review: Ensures the alignment of requisite course objectives and target course objectives and that all the matrices are completed appropriately. Contact Zack Judson for any questions.
  8. Modality Review: Ensures any additional delivery mode (online and/or hybrid) requests meet the distance education guidelines. Contact Gabriela Nocito for any questions.
  9. Articulation Review: Ensures the course aligns with transfer and articulation agreements. Contact Christa Steiner for any questions.
  10. DA GE Review: If applicable, the course is reviewed for De Anza's general education criteria and/or ESGC criteria.Contact Hua-fu Liu, Betty Inoue or Chris Deming for any questions.
  11. Curriculum Office: Office check-in.
  12. Instructional Admin Review: If applicable, an administrative process to assign load and seat count.
  13. Curriculum Committee: The course is reviewed and approved by the Curriculum Committee to meet local, State and ASCCC guidelines. 
  14. Curriculum Office: Your course is complete and is awaiting final processing for the catalog. There is no further action required.

Bold - denotes a deadline.

Certificate/Degree Program Workflow

  1. Faculty: Starts the new certificate/degree program or revision.
  2. CTE Review: If applicable, reviews and approves CTE content. Contact Randy Bryant for any questions.
  3. Department Chair: Reviews and approves the discipline content. 
  4. Division Curriculum Representative: Performs an initial technical review of the certificate/degree program. 
  5. Division Dean: Reviews and approves as an administrator.
  6. SLO Review: Ensures the certificate/degree program meets learning outcomes requirements. Contact Mary Pape for any questions.
  7. Curriculum Office: Office check-in.
  8. Articulation Review: If applicable, ensures the certificate/degree program aligns with transfer and articulation agreements. Contact Christa Steiner for any questions.
  9. Curriculum Committee: The certificate/degree program is reviewed and approved by the Curriculum Committee to meet local, State and ASCCC guidelines. 
  10. Curriculum Office: Your certificate/degree program is complete and is awaiting final processing for the catalog. There is no further action required.

Bold - denotes a deadline.

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