January 11, 2021

Welcome and comments

from President Holmes to the new quarter. He reflected upon his first 6 months at De Anza. He was impressed by the amazing group of colleagues at the college. He recognized their impact on the students, the region, and the nation.  He missed and looked forward to being able to meet and work in person. On January 28, Larry Galizio and Dolores Davison will work with the College Council on shared governance and equity.

President Holmes has a new executive assistant, Nathaly Aguilar. He expressed appreciation for Pippa for her support during the transition. She has returned to her job assisting Pam Grey in Administrative Services.

President Holmes offered to support the equity work of the affinity groups, DALA, APASA, and BFSA, as well as the Jean Miller Resource Room with resources from his Chancellor’s Fund.

Approval of Agenda and Minutes from November 30, 2020 Meeting

• Agenda approved with the addition of curriculum updates under the Standing Committee Updates. No objections.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Karen has sent executive members 4 new academic senate virtual  backgrounds; members may choose to use one of the backgrounds in other shared governance meetings.
• Erik expressed appreciation for positive development in the Office of Student Judicial Affairs. Faculty filing Maxient reports has received email confirmation when the file has been reviewed and closed.
• Hyon-chu: the office will continue work to improve communication with faculty.
• Karen: Michelle and Hyon-chu will report on online cheating later in the quarter.

Needs and Confirmation

Announcement/Update
Mary P and Karen thanked Mary Bennett for her many years of service as Tenure Review Coordinator.

Brian Malone, English department, has been appointed as Tenure Review Coordinator since January 2021. He is excited about his new role and has set up regular office hours to help and work with people on tenure review.

Guided Pathways Team Mappers Update from GP Core Team meeting on 1/5/21
5 meta-majors and mappers in each area
Artistic Expression: Byron Lilly, Helen Pang 
Health & Life Sciences: Anu Khanna, Tom Nguyen 
Language Communications: Stephanie Anderson, Kim Palmore, Felisa Vilaubi Physical Science & Technology: Doli Bambhania, Chien-I Chiang, Khoa Nguyen
Social Sciences & Humanities: Patty Guitron, Lydia Hearn, Chai Saechao 

Needs
At-Large Tenure Committee Member (replacement) for Rana Marinas (Nursing)
Lisa Markus, Faculty replaces Vernon as At-large Faculty Member

Mary pointed out the spreadsheet with confirmations for Tenure Review Committees, Hiring Committees and Other Committees from Fall 2018 through Summer 2020 under “Needs and Confirmation” on the Academic Senate Home page.

Ishmael questioned about the call out for volunteers. It was confirmed that both the At-large and the IPBT positions were announced on Listserv.

Mary Sullivan moved to approve Lisa Markus to replace Vernon on Rana Marinas’ Tenure Committee; Terence seconded. Unanimous consent. Lisa Markus confirmed.

FYE Coordinator (Deadline extended to apply: January 19, 2021)

IPBT voting faculty member to replace Cheryl Balm (due to a change in her teaching schedule) until the term ends June 30, 2021
Requesting confirmation of  Salvador Guerrero, PSME, Mathematics, Part-time, as replacement. 

Terrence moved to confirm Salvador; Mary S seconded. Unanimous consent, no objections, confirmed.

Fall 2020 Bank Account Report

• No dues have been posted. 
• Expenses included
• Stipends 1500.00
• Fall Plenary 1050.00
• FHDA Foundation 200.00
• Appreciation gifts 282.89

Erik asked if the dues have been suspended. Karen explained that dues are not suspended. The dues have been paid out from Payroll to Academic Senate via monthly checks sent via intradistrict mail to the mailroom. Karen will check with Payroll about retrieving those checks.

Standing Committee updates

• Instructional Planning and Budget Team (IPBT): Myra Cruz led an activity with discussion groups on words related to equity; what the words meant to us, how are they used on campus, what they mean to De Anza culture. The words--anti-racism, colonization, de-colonization, equity, equity minded, inclusion, institutional racism; within small groups, there are close discussions of these words and meanings. In the next meeting, there will be reflection questions; no problem review this year, instead, focus questions on how to be more equitable; will set dates for departments to submit resource requests.
• Curriculum Update: Erik deeply appreciated faculty contributors and departments for their hard work; the committee has processed 567 distance education forms; an enormous amount of work in a quarter. There are some courses still outstanding. That would put the college out of compliance with state accreditation. Encouraged division reps to follow up to get them done. Sending emails to chairs and deans on the process going forward. They plan to push the deadline for some curriculum work from February to next fall to coincide with the new system, that is less work and more streamlined. The remaining Feb 3 deadline is for necessary 5-year course revisions and for important updates. Things submitted this year and Fall 2021 will be effective fall 2022. Contact Erik or Mae Lee with curriculum questions.
• Guide Pathways Core Team Meeting: last meeting 1-5; doing extensive work with Classified Senate to engage classified professionals in guided pathway work. Classified have expressed concerns in follow through, continuation of program, and inclusion. The mapping work engage a lot of faculty; they are working on relationship building across all working groups; consideration for mapping software to help keep mapping organized
• Lorrie: preliminary look at various software tools; make sure the tools would benefit and guide students through the pathway
• Karen: There is also a joint discussion with the Foothill mapping team around messaging in Banner to help students get on path and stay on the path. There was great brainstorming discussion around creating villages and different roles for faculty and classified.
• De Anza Associated Student Body (DASB): first meeting on Wednesday. Preparing budget, working on various projects like canvas shell, support for flea market vendors, affordable housing, anti-racism; open for election, making presentations to different groups. 
• Campus Facilities Committee: In the Senior Staff meeting, Pam Grey reported on the online survey result: https://www.deanza.edu/gov/campus_facilities/documents/FMP_%20DeAnzaCollegeMeeting4_12_08_2020.pdf. 
• Mary S: the survey provides information to help make decisions; there was an overwhelming student response; people took time to give their opinion on where they think the college should be going.  16% of response was faculty.

Foster Youth/Youth in Care Presentation

Report/presentation from Mallory Newell (Institutional Research and Planning), Dean Michele Lebleu Burns (Office of Student Development), and Dontae Lartigue (De Anza Alumnus and CEO/Co-Founder of Razing The Bar)
FosterYouthFocus.pdf (deanza.edu)

Mallory: In 2019-20 at De Anza, foster youth (youth in care) success rates were at 59% while non-youth in care success rates were 80%. There is a large success gap 21% point.

Black/African American youth in care success rates were at 53% and 57% for Latinx youth in care students. Those two groups have larger success gaps than their counterparts of non-youth in care. 

46% of De Anza youth in care enrollments are Latinx while Latinx students comprise 25% of the total student population, which shows an overrepresentation of Latinx youth in care students.

18% of youth in care students identify as Black/African American and 5% of the total student population identify as such. The fact that youth in care are heavily composed of Black and Latinx students and have very low course success rates indicates that youth in care students are at high risk and should be at the forefront of De Anza’s equity initiatives.

In 2019-20, De Anza enrolled 198 youth in care students, while Santa Clara County enrolled 142 youth in care students in 12th grade, indicating that De Anza has a high draw rate of youth in care students. 

The purpose to raise awareness around youth in care, the youth in care in your classroom, and on campus.

Donate shared his experience as a youth in care. He grew up in foster care in Santa Clara county. That was a challenging experience, going from placement to placement, school to school until high school. He started to look at what foster youth were qualified for and how they were slipping through the cracks at alarming high rates; After high school, at 19, he became the founder for HUB, a resource center for foster youth.

State information on foster youth qualify for:
https://www.jbaforyouth.org/wp-content/uploads/2018/01/AB-12-Primer-Full.pdf
Razing the Bar: https://www.razingthebar.org/

Young people want to pursue higher education, about 80% or more in the county, but few youth actually did. They transition from foster care to emancipated youth, from being wards of the state to being independent. They typically fall through the crack into homelessness, not due to lack of resources, outside of housing, but the lack of someone to connect them to resources. Once emancipated, they don’t have a credit score, sufficient income for rental history. It is hard to pursue education facing those issues. His grassroot organization provide mentorship and housing; they are the guarantors; working peer to peer to stick together and try to survive, like a fraternity, sorority with autonomy to make choices.

He freed his mind through education. It took just one person to really invest in a young person to make a difference.They tried to get organizations, institutions and programs like EOPS, to understand how youth are falling through the cracks. And to address it as a joint task force. Large amounts of money have been spent on foster youth in direct and indirect services, (federal, state, and non-profit) but have dismal outcomes. Why? Because there is little time invested in young people. His goal is to educate people on the foster care system; it takes a village to change a life. His focus is on the value of education; prioritize classes; get young people to obtain financial resources. He wants to serve young people in a holistic way; peer to peer to help them make their own decisions. He would like to partner and collaborate with institutions. His organization just received their first multi year institutional foundation grants

Lots of hearts and claps in chat.

How to help? how to identify a foster youth in a class?
Highly disengage; some personal things come up but don’t get into details. Standoffish in personal thing, but like to engage with people; Understand what they are qualified for and connect them to people or services. Housing is one of the biggest barriers for foster youth. How to address that as an institution.

Michelle: EOPS serve foster youth through its program; guardian scholars, provide  counseling; priority counseling; gas card, meal voucher, textbook funds; forum and place for students to get support; many are not in solid relationship with their families, relationships are strained; referral to on and office campus psychological services, mental health counseling; housing is a major issue; many ways for people to be unhoused, couchsurfing; bouncing between different places; no stability; no tech resources; housing and food are needed; sent laptops, meal cards; this population has been most hard-hit during the pandemic, more likely to be exposed to Covid; working with students and Dontae; build network of resources for students; need more institutional support from campus and district; resources has been hit and miss.

Mary S motioned for 10 minutes extension, Betty seconded; no objections.

Maybe create a list of instructor allies who may help in (or out) their subject area? 
Mentorship would be phenomenal. AS-committee of faculty willing to be connected with youth in care.

Do they gravitate toward certain majors?
Lots go to the health care field; law enforcement; paralegal; really want to help and serve people. Resilience of these students, intelligent; how to leverage and navigate; get their way through to reach their goal. Put on syllabus welcoming statement and resources for youth in care, 

Mallory Newell: Faculty can see their own success rates with YIC in their classes after the term has ended in the Inquiry Tool within MyPortal.

Elizabeth Mjelde: If we were to formally identify allies to youth in care in every division, students studying any field would have greater opportunities for mentorship.

Updates from Chancellor Judy Miner's Zoom on 1/6/21 and from discussion with District Academic Senates faculty leaders

1) Regular, Effective, & Timely Student Contact & other online teaching & learning campuses' guidances
Regular, Effective, & Timely Student Contact is a Title V requirement. But that needs more clarification in an online environment. There are guidelines set up in 2016; Karen also shared some guidelines from other colleges, especially Laney’s

• De Anza Academic Senate 2016 Guidelines
• Laney College Guidelines
• Las Positas College Guidelines
• Los Rios College Guidelines

Lorrie pointed out that the Online Education Center has a full page devoted substantive interaction that includes federal guidance. There are other resources in the De Anza Online Education page. online-Ed/faculty/guidelines.html

2) Return To Campus Decision Making
Pat James has been hired; she has worked with CVC-OEI; she was hired as the district person to facilitate in return to campus decision making and protocol.

Discussions (large group and Zoom Breakouts) & Jamboard Activity on Online Teaching and Learning
Discussion and Information Gathering using Jamboard on:

1. What's going well in online teaching and learning?

2. What are lessons learned so far in online teaching and learning during SIP?

3. What are areas and issues that might need more support in online teaching and learning?

Good of the Order

• Districtwide Professional Development Featuring Dr Joy DeGruy, 2 flex days, Feb 19 and April 16; part time faculty leadership institute also on April 16.
• Congratulations to Cheryl Owiesny on being recognized as Coach of the Year for Women's Soccer. https://www.cccaasports.org/sports/wsoc/2020-21/releases/Owiesny_Coaches

• Mary S: Art with Impact... Movies for Mental Health, Feb 10, 11:30-1pm. Listed on Event Calendar, winter and spring
• Dawn: Developing Relational Anti-Racist Classroom Practices, Alexs Pate, Feb 5, 1 to 2:30 pm. 
• No Academic Senate Meeting on1/18/21 due to Dr. Martin Luther King, Jr. Holiday
• Senators: 
• --We will be devoting most of 2:30-3:30 PM on 1/25 meeting to an activity on values sharing, facilitated by Dean Edmundo Norte.  Public Comments items will be moved to the end of our agenda.  Please be prompt as this activity involves active participation in Zoom breakouts, 
• Presented at 10/26 meeting:  Timeline and Process for Review of Constitution and By-Laws
• Dialogue, both small-group and as a whole Executive Committee to:
• --Please be prepared to dive back into Review of the By-Laws (starting from the beginning) for our 1/25 Meeting:
• BFSA event to honor the legacy of MLK, Jan 15, 11 am.
• Terence motioned, Rusty seconded, to adjourn, no objection.

 

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research	✔
Moaty Fayek	Dean of Business/Computer Info Systems	✔
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS	✔
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair