February 22, 2021

Approval of Agenda and Minutes from February 8, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Rusty: The Athletics Return to Campus Committee that was supposed to meet in February has not been formed. Other schools are making preparations to resume training as conditions improve.
• Karen will follow up on it. 
• Kimberly: APALI YLA Asian Pacific Islander American Leadership Institute, Youth Leadership Academy Program, ASAM50 https://apali.org/programs/yla/

https://docs.google.com/forms/d/e/1FAIpQLSdd63W09rXfJWLOWDN4V865iC-nh7ddE7D-SsB94vd3I4J6Rg/viewform?gxids=7628  mentor/intern application due Feb 28. Kimberly highly recommended the program to anyone interested in the class or internship.

• Global Issues Conference this week: https://www.deanza.edu/vida/2021-conference.html
• Erik: (as of 2/9/21) 2020-2021 Academic Integrity Violations: 47 cases involving 69 students. He encouraged faculty to report violations to the Office of Student Judicial Affairs. The office has listened to faculty concerns and has made significant improvement in the reporting and adjudication process. Contact Erik for help with the process.
• The 2/16/21 Facilities Master Plan meeting minutes available on the website.

Standing Committee updates

Instructional Planning and Budget Team (IPBT)
Mary P: They continued to look at using qualitative instead of quantitative data and criteria to prioritize positions for new hiring.

De Anza Student Body (DASB)
Introduction to new DASB representative Lianna Vaughan. Kimberly will continue to attend as a guest. 

Lianna served on the DASB Senate (VP), Students Rights and Services Committee, Environmental Sustainability, Elections Committee (Chair)

DASB continued with budget deliberation. 

February 24, 11:30 to 1:30 to 1:30, Presidential debate for next year

March 4, 3-5 pm, Resource Fair

March 9 and 11, 11 to 1,  Environmental Sustainability Workshop

There are 37 candidates for the DASB election, 3 for President, 2 for Vice President, 10 for Executive Chairs.

Equity Action Council (EAC)
Mylinh: Feb 10 meeting report. They had a half day retreat on January 8. The group included administrators (3 deans), faculty, staff, and students. Main question: how to incorporate a more inclusive antiracist campus; professional development for faculty and staff; more inclusive mindset; more training and research to be more culturally aware; need support services; intentional recruitment for shared governance committees to be more inclusive; allocation of resources. Support from upper administration.  Curriculum with inclusive activity and engaging delivery. Student representation with student voices in shared governance committees. Strategic planning and vision; clear equity plans and goals. Training for deans to support staff and faculty on emotional fatigue.  Training for faculty; part time faculty need space; online leaders within each specific discipline to share and support each other.

Post pandemic: biggest need is administrative support, no response to request for support. Need specific concrete goals. Students would like culturally competent faculty. Staff want to be respected by faculty.

Adriana has more detailed notes on the website. 

Additional Report
Curriculum Committee: Erik extended his appreciation for all the hard work that the different departments and faculty initiatives have been doing. Feel free to address any curriculum issues or concerns to Erik, Mae Lee, or Lorrie Ranck, administrative co chair. 

Some courses have not been approved for distance education for online delivery for this quarter. This means that these courses are really far behind and technically should not be offered, and the college could get in trouble at various different levels. Erik shared the list on screen. He advised people to check and take the list back to their divisions and departments.

Resolution for Juneteenth (second reading)

Second discussion and possible approval of this resolution

Mary D: We need to keep in mind that if June 19 falls on the last week of regular instruction, that Monday, Tuesday, Wednesday, or Thursday would become the holiday. But June 19 could end up on the first Monday of finals week, or the previous Saturday or Sunday. We'll have to decide whether or not the holiday will be observed on the Friday of last week of instruction or on the Monday of finals week, which could be a little bit more early.

Cynthia motioned to approve; Mary S seconded.

Discussion
Ishmael was concerned about the portion of the resolution that stipulates specifically the 19th of June, for the reasons that Mary Donohue just enunciated. Sometimes, June 19 would either be in the last week of instruction or be in finals week, because of the quarter system. He asked about flexibility in terms of the observation.

Bob S: The point Ishmael and Mary just raised reflected the current position at FA. There are complexities that need to be sorted through the process, because the calendar is negotiated from year to year, they will have to see from year to year. He will communicate the wish for more flexibility around the date, as the conversation moves forward in the FA negotiation. It's just a question of how much flexibility from year to year.

Rich B and Cynthia recommended that FA move forward with this as a matter for negotiation.  This included whether it would be treated as a holiday, or a flex day.

Kathy Perino and Tim Shively addressed the previous concerns. They have researched the last 10 years, and the cycle is usually the same.

June 19th has not landed in finals week. It has landed on the Sunday just preceding finals week. They really don't want to change the final schedule.

Their current plan: if they negotiate a holiday and Juneteenth land on Saturday or Sunday, they would recognize it on the Friday of the week before finals.

And if it lands anywhere in week 11 of spring quarter, they will recognize it on the date. For example, if June 19 was a Wednesday, then the holiday would be on the Wednesday of week 11, much like we now have Veterans Day on actually November 11 whatever day of the week it is. It would mean a loss of instruction day in week 11.

FA was working on a short survey that included a question about this holiday. The survey will come out in a few weeks.

Juneteenth Resolution 

Whereas, Juneteenth commemorates the emancipation of enslaved people in the United States; and

Whereas, Santa Clara County is the first county in the state to make Juneteenth a paid county holiday after a unanimous vote from the Board of Supervisors; and

Whereas, the Foothill-De Anza Community College District is driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability and is committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California;

Therefore, be it resolved, the Foothill College Black Student Union calls upon the Foothill-De Anza Community College District to observe Juneteenth (June 19th) as not just a cultural observance but as an annual holiday or flex day, holding no instruction on campus that day, and that this day be given the same credit and significance accorded to any other holiday/flex day;

Whereas, though the Emancipation Proclamation was signed by President Abraham Lincoln on January 1, 1863, it wasn't until June 19th, 1865 that Union soldiers arrived in Galveston, Texas, and announced the emancipation of the last remaining enslaved people in the country; and

Whereas, Santa Clara County is the first county in the state to make Juneteenth a paid county holiday after a unanimous vote from the Board of Supervisors; and

Whereas, the Foothill-De Anza Community College District is driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability and is committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California;

Therefore, be it resolved, the Foothill College Black Student Union calls upon the Foothill-De Anza Community College District to observe Juneteenth (June 19th) as not just a cultural observance but as an annual holiday or flex day, holding no instruction on campus that day, and that this day be given the same credit and significance accorded to any other holiday/flex day;

Resolved, that as approved by its Executive Council, the Faculty Association's Negotiations team will explore options to ensure that Juneteenth is either:

• recognized as a holiday while maintaining the minimum number of days of instruction required by the California Education Code; 
• or that it be established as a District flex day with activities designed to honor the significance of this date for American, particularly African-American, history and culture.

Resolved that if such accommodations can be made to the academic calendar, the Foothill-De Anza Faculty Association will continue to advance this initiative through negotiations with the Foothill-De Anza Community College District

Call for vote 18 yes. Resolution approved.  

Karen called for a vote for a return to the Standing Committee Report for a report from the Curriculum Committee. 

Yes 20. No objection. No abstention.

Needs and Confirmation

Needs & Confirmations:

• IPBT PDL Replacement -- one faculty needed
• Mark Landefeld, Physical Education & Athletics, Part-time
• Terence motion; cynthia seconded to confirmed; unanimous consensus.
• Workgroup To Review AB 5530-- two faculty needed
• Kathy Haven, ESL, Language Arts, Part-time
• Call for vote. Yes 20. No 0, Abstain 0. Kathy Haven confirmed
• Mary P nominated Karen Chow for the second position. Karen accepted the nomination but asked for more time to find other volunteers.
• Michelle wanted to start meeting ASAP. She was willing to wait another week to get input from more faculty and staff.
• Those interested should submit name and statement by Friday, Feb 26
• Hiring Committee for De Anza College Operations Director-- one faculty needed, two candidates
• Nick Mattis, PE/Athletics, Full-time Tenured
• Cheryl Owiesny, PE/Athletics, Full-time Tenured
• Nick Mattis, 12 votes; Cheryl Owiesny, 6 votes
• Nick Mattis is confirmed.

Academic Senate Constitution & By-Laws Review & Approval of Proposed

Revisions & Updates

Two Proposal to replace wording in Article III, B.3

The current edition of Robert’s Rules of Order-Newly Revised shall govern the organizationSenate’s transaction and decision-making procedures at all meetings provided that these are consistent with this Constitution and any special rules that this organization the Senate may adopt.

Cynthia Kaufman
The Senate shall conduct its business in a collaborative and inclusive manner. At any point in a meeting, any member can ask that the body use Robert's Rules of Order. When using Robert’s Rules of order, members of the Senate are referred to the easy to understand guide prepared by the PTA: https://www.pta.org/docs/default-source/files/training/course-tools/president/english/roberts-rules-of-order-basics

Shagun Kaur
The Senate shall conduct its business in a collaborative and inclusive manner following Robert's Rule of Order. At any point in a meeting, any member can ask that the body modify Robert's Rules of Order. When using Robert’s Rules of order, members of the Senate are referred to the easy to understand guide prepared by the PTA https://www.pta.org/docs/default-source/files/training/course-tools/president/english/roberts-rules-of-order-basics

Erik clarified that the senate is not voting on which language to adopt but rather on which language to present to the full body.

Discussion on
Proposal To Academic Senate from Embedded/Program Counselors

If that proposal is approved, then there would be two voting members seats for the body that calls itself embedded counselors in programs.

Cynthia shared a document a subcommittee worked on that addressed the number of reps from divisions and work areas.

https://docs.google.com/document/d/1gCHLx-SSxkNRgJb4w2Ugjxagcc04GS-olA-2UmEdbog/edit

3 items to vote on:
Proposed change to  Article III, B.3

The Senate President's term of office from one to two year.

Voting member seats for embedded counselors

Ishmael: Point of order on Cynthia’s proposal.  The amendment to the main motion was voted down in the last meeting. Therefore, the motion cannot be revisited.

The body was getting bogged down by Robert's Rules while discussing whether or not to use Robert's Rules.

Therefore, Karen proposed to suspend Roberts’ Rule for the remainder of the discussion. Erik, yes; numerous seconds in chat.

Yes 18, No 2, Abstain 1.

Call to vote on Cynthia’s proposal
Yes 3, No 17, Abstain 0. Proposal did not carry.

Call to vote on Shagun’s proposal
Yes 18, No 0, Abstain 2. Proposal carried.

Call to vote to change the term of office for the President from one year to two years.
Yes 15, No 3, Abstain 1. Change to 2-year term carried.

Discussion on 
the proposal for voting member seats for embedded counselors.

They represent student success and retention services, which includes Student Success & Retention Services – First Year Experience (1), Puente/ LEAD(1), UMOJA (1), IMPACT AAPI (1), International Students Program (2), English Performance Success – including Adult Ed consortium (3) Math Performance Success (3), Men of Color (2), College Promise / Outreach (6), Career Training (2) Veterans (1), REACH (1),Biological, Health & Environmental Sciences (1)

Total of 25 

Since 2016, the embedded counselors have worked together in cross collaboration and bimonthly meetings to share best practices and resources in support of the students. The cross-campus collaboration and communication has helped spread awareness of these programs to our instructional faculty and staff.

The embedded program areas are intentionally structured to ensure students are supported throughout their academic journey. As embedded counselors dedicated to specific program areas, we have the firsthand insight into the ongoing issues and realities that impact our students.

This grouping of counselors largely represents our students of color and provides daily direct service to our target equity populations.  We have served thousands of students that are not only in the most vulnerable communities based on race/ethnicity, but also non-traditional college students, returning students, international and first-generation college students.  Our counselors' voices are important in reaching the goal of equity and social justice for disproportionately impacted students.

Kevin made a request to have two dedicated seats for DSP, Disabled Student Programs and Services, separate from the counseling division.

Questions and comments: 
How many faculty are in the areas we are proposing be added to the executive committee? 

There seems to be confusion as to what is “changing” with regard to additions to the Executive Committee membership.

Current Executive Roster https://www.deanza.edu/gov/academicsenate/excom_roster.html

A document with highlighted changes will be presented in the next meeting’s discussion.

Constitution Document With Proposed Wording for Review & Voting

Good of the Order

• Black History Month (presented by BFSA Black Faculty, Staff, and Administrators Network)

• Arts and Activism events this quarter.  REGISTER and MORE INFO here.
• CANDID Inclusion Series:Standing Against Racism and Injustice. 
• The Office of Communications is proud to present CAN/DID, a new multimedia series that explores equity and social justice issues by drawing on the knowledge and experiences of our own community members – including students, faculty and classified professionals. 
• The first video to be released is a preview of future installments in the occasional series, which will incorporate online video, social media and other formats to examine lessons we can all learn from the struggles of different groups and individuals
• Watch the trailer, meet series participants and find resources for support and further exploration at deanza.edu/candid. Future installments will also be posted there.
• The CAN/DID Inclusion Series is produced by the multimedia team and others in the Office of Communications, in consultation with the Office of Equity, Social Justice and Multicultural Education. It was developed as a way to expand on collegewide efforts following the murder of George Floyd in May 2020. Those efforts included funding of a full-time, permanent position for an Umoja program counselor, online discussions and activities for students and employees, and the creation of the Standing Against Racism resource webpage.
• Karen will have the Resolution for Sandra Diaz printed, framed, and sent to her family.
• Bob S: one piece of good news, our local assembly member, Ethan Low introduced a bill on Friday to defund Calbright. Our district also will not sign a MOU with Calbright.
• Mary S motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Lianna Vaughan, Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President	✔
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS	✔
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair