March 1, 2021

Approval of Agenda and Minutes from February 22, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Vaccine information. Cecilia received an email from Kaiser, logged into the website, made an appointment and got her first shot. Others shared that they also have gotten vaccinated and appointments. Looked like appointments are opening up
• Dawn clarified that eligibility applies to anyone who either works or lives in Santa Clara county.
• Cynthia asked if student employees count as employees for purposes of vaccination. 
• Mary Sullivan: bring a FHDA pay stub for verification.
• Lorrie: Keep in mind that different counties have different vaccine schedules.

Standing Committee updates

Instructional Planning and Budget Team (IPBT)

• Continue to work on criteria for a more qualitative decision making process.
• They made 2 decisions last week
• They voted to automatically fill any current nursing position, if one of those positions is vacated. Every faculty position in the nursing department is specialized. The department and the program cannot go on without having it filled. This applies to current, not new positions. 
• The other decision is a commitment to give higher prioritization to positions for programs, courses, cohorts that focus on the college’s equity goals.

Equity Action Council (EAC)

• Last week’s EAC meeting. Feedback to the Dr. Joy DeGruy Flex Day. BFSA would like to be included in the planning for the next Flex Day. They had requested the district to invite Dr. DeGruy to do equity work with us. They would like to accomplish certain goals during these training sessions.

De Anza Associated Student Body (DASB)

• They have had first readings on several resolutions. Juneteenth Holiday from the Foothill Black Student Union; Affordable Housing.
• They are working on a resolution regarding anti semitism on campus.
• There are student concerns regarding the registration process
• Solidarity and stand against anti Asian racism. 
• wrap up budget deliberation with final vote on Fund 41.

College Council

• Rich discussion on the next steps for the shared governance and the Shared Governance Review Task Force.
• They voted to move to a tri-chair structure. This will include the college president, AS president, the Classified Senate president; 
• Shared Governance Review Task Force. Send out requests to all the constituency groups, administrators, faculty, classified, students, for names of 2 members from each group to serve on the Task Force. There was a question for clarification regarding affinity groups.
• There was a question on the policy on recording meetings. There was interest to continue to advocate for and to support people who cannot attend the meetings due to classes and other professional commitments.

Chancellor’s Zoom

• There was a powerful conversation that started with Foothill Dean, Debbie Lee’s publication in the San Francisco Examiners. She shared her personal experience of attending Lowell high school, a prestigious school known for its competitive admission policy based on grades and academic achievements that resulted in strong test performance and college admissions. The SF school board recently made the controversial decision to change that admission policy to a lottery based admission policy like many used in the other San Francisco public schools.
• Debbie related that attending Lowell as an Asian American of non English speaking parents was a traumatic, toxin experience. The school strongly discouraged students from getting academic support.
• This led to conversation around anti-Asian sentiments; model minority  stereotype and myth. There is the perception that Asians do not speak out and do not report negative incidents. That has led to a spike in anti Asian violence and incidents, even in the Bay Area. The model minority myth has led to further a perceived racial hierarchy that is often used to critique and dismiss other minority groups. Our students may also be experiencing it. Mae Lee said in the CANDID video that living in Santa Clara, she is concerned about the safety of her family, especially her elderly parents, going out their doors. She invited people to join in a discussion on how to approach this topic in the Wednesday Academic Senate Office Hour.
• https://www.sfexaminer.com/opinion/the-toxic-culture-at-lowell-needs-to-change-for-the-good-of-all-students/?fbclid=IwAR0F

New policy regarding P/NP and EW grades

Dean of Admissions Nazy Galoyan will explain the new policy determined by the latest California Community Colleges' Chancellor Office Memo

They have received a memo from the State Chancellor office that gave permission and directive to extend all exceptions for EW, P/NP, and incomplete; This will allow students to request EW, P/NP, and incomplete retroactively for Fall and Winter quarters. The new directive does not have a deadline. 

Back in March 13, 2020, the State Chancellor’s Office sent them a directive to drop all deadlines and allow exceptions for EW, P/NP for 180 days. That ended on September 9, 2020. For the quarter system schools, Fall and Winter went back to regular procedure. The new memo allows retroactive requests for fall and winter, waiving all required documentations.

Deadlines for withdrawal and P/NP still apply. Students cannot request a W at this point, but they can petition for an EW. EW and P/NP petitions must be COVID related. 

All W in Fall and Winter, can be processed or treated as EW. They have emailed current and fall students on Monday. They have received many petitions already. 

They need to make sure that the EW does not affect Financial aid, Promise, GI bill, International student grants and immigration status. EW if COVID related; students will not be penalized.

EW does not count against students in terms of probation or the maximum number of times they can take a course.

Another good news is that the State will pay apportionment for EW.

The exception also includes extension for Incomplete with new contracts.

Contact Nazy or Cassie wheatcasie@fhda.edu

LGBTQ+ Students Survey

Jean Miller Resource Room (JMRR) Faculty Coordinator Chesa Caparas will share the results of a recent LGBTQ+ survey and work that JMRR is doing to support students

The purpose of the survey was one to see where student need was greatest, to put resources to the best use, and to determine interest in an LGBTG+ learning community.

Survey taken from late fall quarter 2020 to mid January, 2021.
53 respondents. 

Survey questions: multiple choice and short answer, quantitative and qualitative.

Quantitative questions: what has affected your ability to be successful? What kinds of resources or events are you most interested in? Do you see yourself reflected in programs, events, curriculum? Are you interested in the learning community?

The main takeaway was the need for mental health resources, among the LGBTQ+ respondents.

What has had an impact on their ability to be successful. 
64% lack access to mental health services. 
63% lack a family or home life that supports their identity. 
These students expressed a need for mental health services and they're doing it in a home space that might not be supportive of their identity.

What kinds of services to expand?
88% choose psychological and mental health services.
73% social and community building
71%community networking.

What kind of events we should offer? 
83% events focusing on mental and emotional health and well being.
79% community networking and 
75% community building

The next key takeaway is a learning community.
64% are interested in a learning community
73% said rarely or never felt reflected in the curriculum (books, materials, and lectures) of their courses.

In terms of not feeling reflected the next highest level was the college website at 55%.
90% want to connect with other LGBTG+ students at De Anza.
67% want to connect with LGBTG+ faculty and staff.
Another key takeaway: the impact of faculty

What made them feel supported?
It was helpful when their instructor respected pronouns gender identity and sexuality. 
They felt that the college is welcoming, in general, but, they don't feel connected yet to the college as a community that supports LGBTQ+ students.

The importance of intersectionality and trans-inclusivity.
They want the college to learn about gender identity and sexuality.
They shared their experience with racism on campus and in the classroom, even from faculty, staff, and administrators within the LGBTQ+ community. 
Some shared personal experiences of transphobia or trans exclusion in their classes.

Faculty have a big impact on the sense of belonging a student, particularly an LGBTG+ student, feels at De Anza.

Chesa extended an invitation for further dialogue with the Academic Senate on topics like curriculum development, best practices for creating an inclusive classroom, opportunities for community building, etc.

Terrence: Let students know that they are not alone. Break down the barrier not only for the students, but faculty as well to be their true self. Support LGBT staff and faculty who are willing to speak up. 

Dawn is working on professional development opportunities.

Many expressed the need and the desire to create  a more welcoming and safe space for LGBTQ+ students. 

Chesa has been in contact with and working with psych services to put together a support group for LGBTQ+ students.

https://www.deanza.edu/equityoffice/jeanmiller.html

Bob K: the Maxient report asks to identify gender.

Guided Pathways Villages Proposal (2nd discussion/reading)

Discussion and possible action to approve the Villages Proposal for Metamajors presented by Guided Pathways Faculty Coordinators Lydia Hearn and Kim Palmor

Link to Villages video

Link to Guided Pathways website

In the summary page, the guided pathway core team proposes the creation of six villages, based on the existing meta majors. Students will belong to a village based on the meta major or major they select. Within each village students will be provided resources necessary to achieve their educational goals and a community of fellow students and employees to support them. There will be activities such as general orientations, welcome day, social day, brown bag lunches with faculty, team building days, career workshops and presentations.The Villages will also have dedicated spaces for activities and interactions. There will also be a metaphoric Town Center for the coming together of all villages.

The presentation video was shown on the Feb 8 meeting.  The proposal was brought back for a second discussion and possible action.

Cynthia found it troubling that in the proposal the villages are based on metamajors. In the metamajos some areas like intercultural studies, equity and engagement have disappeared. She felt that there is a difference between villages based on metamajors versus villages built around metamajors. She liked the 3 verbs that direct student interests to the metamajors rather than the names such as Social Sciences and Humanities that refer to academic disciplines. She also had an issue with the inequity of allocation of space for affinity groups.

1- built around not based on meta majors;
2- refer to villages by some other name than some of our divisions (maybe use verbs);
3-space for villages should not get ahead of space for affinity communities.

Lianna: villages would leave out undeclared and undecided majors; exclude when have not in those majors;

There was discussion around providing community support to the undeclare.

The existing system places emphasis on degree work and select majors with support infrastructure toward an educational goal; to help students stay on the path or change path when needed.  The villages are not meant to build around existing institutional division structures.

There are many transfer students who don’t “major” during their time at a CC. Or their “major” doesn’t line up with anything offered at a School like De Anza, so they slip through the cracks.

Many students choose a major because they must, but have not yet decided.

Betty was hopeful that metamajors would be easier for students to explore options. It would be important to communicate to students on how easy it is to move from one village to another and to explore other options and possible career paths; make it easy and accessible. Some majors are not available; students will need to work with counselors to figure out and complete their degrees.This will catch more students than letting them slip through the cracks.

Mary P: undeclared is especially challenging.

Lorrie: the goal is to increase potential for community engagement like ethnic studies and intercultural studies

Many students feel isolated, the village idea offers a sustained community.

Bob K motioned, Betty seconded to accept the proposal.

Question? Is today not just  a first read?

Erik wanted the proposal to incorporate some of the good suggestions from previous discussions.

Cynthia wanted to note that the approval of the villages is in concept not in detail. 

Erik moved to table Bob K’s original motion to accept the village proposal by unanimous consent. No objections. Motion tabled.

Approve the concept of village to support the metamajors, not the exact language 
Bob K motioned to approve the concept of the villages, Erik W, seconded, by unanimous consent, no objection. Concept approved.

Needs and Confirmations

Workgroup To Review AB 5530

Kathy Haven was approved last week.

One more faculty needed

Tim Shively, Language Arts, English, Full-time Tenured

Confirmation by unanimous consent. No objections. Tim Shively confirmed.

Academic Senate Constitution & By-Laws Review & Approval of Proposed Revisions & Update

Discussion of Proposed Revisions & Updates & request to vote on proposed revisions and updates

LATEST UPDATE:

3 items to vote on in the Constitution:

Proposed change to  Article III, B.3  (Approved Shagun Kaur's proposed wording at 2/22 meeting) on how to use Robert’s Rule of Order. 

The Senate President's term of office from one to two year (Approved changing Senate President's term to 2 years at 2/22 meeting)

Voting member seats for embedded counselors (Still in discussioni; action can be taken at today's meeting)

Discussion on the document a subcommittee worked on that addressed the number of reps from divisions and work areas.

The highlights mark additions and changes:

Biological Health and Environmental Sciences 2

Business, Computer Science, and Applied Technologies 2

Career Technical Education and Workforce Development 2

Creative Arts 2

International Intercultural Studies 2

Language Arts 2

Physical Education 2

Social Sciences and Humanities 2

Physical Sciences, Mathematics and Engineering 2

General Counseling 2

Embedded Counselors (includes MOC) 2

DSPS  (includes APE) 2

Academic Services and Learning Resources 1

Student Development 1

Equity and Engagement 1

Changes:

Career Technical Education and Workforce Development 2 

Name change, not new seats.

Embedded Counselors (includes MOC) 2

New seats requested in the proposal discussed in the previous meeting. 

Student Development 1

Academic Services and Learning Resources 1

Equity and Engagement 1

There was discussion about the 3 above areas having one seat each. It is not a change. Just need to be clarified and formalized.

Cynthia pointed out this list should be in the by-laws, not the Constitution.

The subcommittee has come up with the following wording for the Constitution to go under Article VI, section B

The Academic Senate gives voting member representation on the Executive Committee based on the need to provide critical perspectives that enhance the faculty’s ability to engage in holistic decision making about 10+1 issues in ways that serve our ability to realize the mission of our college. The general principle will be two senators per division. Because the faculty carry the interests of the students they work with, and because the Academic Senate is committed to equity, areas that carry the interests of our most marginalized students will be ensured to have representation. This may change over time and will be revised as the institution changes. Because there are a few faculty in small areas, those areas may have one representative each. 

Erik will update the language for insertion into the Constitution.

Good of the Order

Dawn: Guided Pathway Conference this Friday.

Scott Olsen: 403bwise.org is having two events this week. Get Wise to Public Service Loan Forgiveness Office Hours on Taxes
https://403bwise.org/events

Lianna: encourage students to vote at deanza.edu/studentvote/ by march 5!

CANDID Inclusion Series:
Standing Against Racism and Injustice

The Office of Communications is proud to present CAN/DID, a new multimedia series that explores equity and social justice issues by drawing on the knowledge and experiences of our own community members – including students, faculty and classified professionals.

The first video to be released is a preview of future installments in the occasional series, which will incorporate online video, social media and other formats to examine lessons we can all learn from the struggles of different groups and individuals

Watch the trailer, meet series participants and find resources for support and further exploration at deanza.edu/candid. Future installments will also be posted there.

The CAN/DID Inclusion Series is produced by the multimedia team and others in the Office of Communications, in consultation with the Office of Equity, Social Justice and Multicultural Education. It was developed as a way to expand on collegewide efforts following the murder of George Floyd in May 2020. Those efforts included funding of a full-time, permanent position for an Umoja program counselor, online discussions and activities for students and employees, and the creation of the Standing Against Racism resource webpage.

Resolution for Sandra Diaz posted on Academic Senate website.

Betty motioned, Terrence seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Lianna Vaughan	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate	✔
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services	✔
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair