June 7, 2021

Approval of Agenda and Minutes from May 24, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Faculty Assn (union) members should look for an email from Foothill-De Anza Faculty Association under Vote now: Foothill-De Anza Faculty Association - Spring 2021 FA Executive Council Election De Anza. 
• The District Consultation Task Force met and discussed the draft of a broad policy on COVID-19 vaccination. Timeline: 6/14 Chancellor’s Advisory Council meeting, first reading; 6/24 second reading to be completed via email; 7/12 present draft proposal for Board approval. Chancellor Miner will be sharing the latest version of that policy.

Academic Senate Election Results

Academic Senate Elections Committee announced the results of the election

The ballot was sent to all active full time and part time faculty, over 700. The turnout was really low. 61 total votes. About 0.5%. 

Cheryl Balm. President, 57 votes, 4 write-in.
Mary Donahue. Part-time At-large Representative, 46 votes, 4 write-in. 

Constitution and By-laws Revision. 59 total votes, 53 approved, 6 against. Passed.

Erik clarified that the Bylaws had been passed by the Executive Committee contingent upon the passage of the Constitution revision.

Congratulations to Cheryl, the new president, and Mary for her re-election; Cheryl will take office in July, at the end of spring quarter.

Thanks to the Elections Committee and as always to Alex Harrell for helping with the online vote

Needs and Confirmation

Confirmations:
IPBT Representation
Instructional Planning & Budget Team Membership for 2021-23 (Confirm three.)
Patricia Carobus, Language Arts, ESL, Full-time Tenured
Ilan Glasman, Creative Arts, Music, Full-time Tenured
Salvador Guerrero, PSME, Math, Part-time
Salvador will fill the designated part-time seat.

Mary Sullivan moved, Terence seconded 
Unanimous consent, no objections, confirmed.

SSPBT Faculty Representation
Student Services Planning & Budget Team Membership for 2021-23 (need two from student services areas to replace Robert and Kevin and one from instructional area to replace Susmita.)
2 volunteers from student services, no faculty volunteers
Hyon Chu Yi-Baker, Student Services Office of College Life, Full-time Tenured
Kevin M. Glapion, DSPS Division, DSS, Full-time Tenured

Mary S moved. Betty seconded to confirm 2 from the student services area.
Unanimous consent, no objections, confirmed.
On the to-do list in the Fall will be a faculty member to serve in SSPBT.

Non-credit Liaison on Curriculum Leadership Team
Faculty for the Non-credit Liaison on Curriculum Leadership Team (Confirm one)
There were two volunteers. A vote was taken by raised hands for each person.
Ronald J. Kleinman, Business, CIS, Part-time, 10 votes.
Fatemeh Yarahmadi, PSME, Mathematics, Full-time NOT Tenured, 8 votes.
Abstain, 3 votes.
Ronald J. Kleinman confirmed.

PDL Committee (Confirm one)
Ilan Glasman, Creative Arts, Music, Full-time Tenured
Mary S moved, Betty seconded
Unanimous consent, no objections, confirmed.

Needs:
FYE Coordinator
Summary of details

Karen asked for the reordering of agenda items to go next to Reports. No objection.

Committee & Zoom Reports

De Anza Student Government (DASG)
6/9 1st readings of 2 resolutions: Palestine Solidarity Resolution and a separate resolution condemning all of the violence in the Israeli and Palestine conflict. There will be a special meeting on Friday 6/11 for the 2nd readings and a possible vote.
6/2 Recognition Gala, many students received the Leadership Award. They also presented their DASB scholarships.
Continue to work on their Codes and Bylaws.
DNEx Talks: The Mental Fitness Project, Friday, 6/11, 1-3 pm.
Friday, 6/18, 1-3 pm Eco Watch presents the documentary The Hidden Truth.

Instructional Planning and Budget Committee (IPBT)
Hiring Position Prioritization 
The ranking or the prioritization of the six positions from which to choose two to recommend to the College Council for hiring. Their recommendation will be for thenPhysics instructor and Communications instructor positions.

Administrative Planning and Budget Team (APBT)
In Fall 2020, APBT members voted and approved a revised Mission and goals aligning them better with the ICCs and equity.  
In participation of the equity lens being applied to various shared governance bodies, the team approved a new Governance structure and membership and welcomed new members. APBT welcomed new members from the Classified Senate/ACE/CSEA.
The bookstore presentations were held in April-May. Results of the PFP would be presented at the June Board of Trustees meeting. 
The Facilities Master Plan was discussed and approved by the Board at the 05/03/2021 meeting. 
The team reviewed last year's reflection responses and governance handbook entries. The team worked on a shared reflection questions document. The document and handbook updates would be finalized at the June 8, 2021 meeting.

Senior Staff Zoom
Lisa Mandy received a statewide Classified Senate award for her service and input into the financial aid decision making services.

Virtual graduation/commencement; looking for volunteers to help with the on campus photo op. Red Carpet Photo Op volunteer sign-up: https://www.deanza.edu/graduation/photo-op-volunteers.html

People can also make congratulation messages and videos to students on the graduation website. End-of-Year Celebrations: https://www.deanza.edu/graduation/celebrations.html

Equity Champion Award ceremony this Friday afternoon, 12:30-1:45 pm
Brittney Tran (Student); Mallory Newell (Classified professional); Chesa Caparas (Faculty); Moaty Fayek (Administrator); Black Faculty, Staff and Administrators Network (BFSA); Mayra Cruz. Equity Champions Award info: https://www.deanza.edu/gov/eac/champions/index.html

Fond wishes and much appreciation for Associate VPI Lorrie Ranck. She will be leaving at the end of June to take her new position as VP Instruction at Mission College, 

Vaccination clinic, this week and in July; open to students and employees as well as the community.

Student Equity Plan (Reimagined and Revised)

Presentation

Presentation on actionable recommendations for the 2021-2022 Student Equity Plan.

Mayra went over the presentation on the reimagined and revised component of the existing Student Equity Plan, created for 2019-2022.

Appreciation and acknowledgment to the Equity Inquiry Team formed through the Equity Action Council as well as the Guided Pathway Chairs and other  leaders (slide 2).

Background on the project(slide 3) The senior staff asked the Equity Action Council to look at equity in a deeper way and to come up with actionable items. The current Student Equity Plan has been reviewed by the Community College

Chancellor’s Office and the Center for Urban Education. Mayra highlighted the activities with race conscious capacity building and culturally relevant curriculum as areas that needed improvement. They realized the need for more faculty engagement in the equity activities.

Mayra pointed out the Large Takeaways and the Recommendations from the Center for Urban Education that was the impetus for them to reimagine the existing plan to integrate racial equity and student success factors. The revised plan called for high impact strategies and actionable items in the time frame of 3 months, 6 month, 9 months, and 12 months. There were Recommendations from the Equity Inquiry Team (slide 6). The team recommended the adoption of a new equity framework and 7 strategies. Strategy 1. Adopt the new equity framework. Strategy 7. De Anza administration commits to financial investments in all equity work.

Mallory went over the Full Equity Plan Re-Imagined DRAFT Plan. The plan outlined the activities, responsible leads, key tasks, and time frame for the 7 strategies. 

1. Adopt the equity framework (racial equity + six success factors = equity framework). 
2. Assess student needs from disproportionately impacted communities.
3. Develop an equity vision that drives our equity work. 
4. Charge the administration to advance and uphold the vision in all college endeavours. 
5. Charge Faculty Senate, Faculty Association, Classified Senate, and College Council to promote/create a culture of equity-based evidence and practices with faculty and staff and administrators.
6. Develop best practices for each department, program or unit based on research.  Apply the continuous improvement cycle, assessed and improved in the next 3, 6, 9 and 12 months.
7. Show financial investment in all equity work.

People were invited to comment on the open document.

On strategy 7: Elizabeth asked about financial compensation/incentive for targeted training for faculty, especially adjunct; who should she talk to about developing her plan?

Mayra suggested talking to Alicia and the senate leadership. 

Tim pointed out that some of the mentioned items are of union purview, like PGA, student evaluations, conference and travel funds, faculty evaluations, tenure reviews. The team is not in a position to charge FA or any unions with these goals being pushed forward; FA has an equity task force that is addressing some of these concerns. Some of the charges directly implicate the contractual rights and faculty responsibilities.

However, the document wasn’t made with the collaboration of the union.  We are committed to equity, but opposed to being directed by others without our having an active role.

Mayra: Equity work is not the work of one group. Equity work is the work of everyone, including those items that require negotiations.

FA represents the faculty in the district. The union can not advance these items unless there is the same agreement with Foothill. It's contractual. It's a legal process that has to be honored by the college, as well as the district.

Cynthia: This looks like a really powerful body of work. If there needs to be more consultation, there should be more consultation. She hoped that everybody works it out and that the union is a force for equity in the district.

Karen raised concerns over the timeline to the tasks to be completed in one academic year; need to bring in more faculty involvement for discussion of details in the plan. How to get from idea stage to working and implementation stage. How does it get dovetail into guided pathways? More people need to be involved. What is their concrete ask by the end of this quarter?

Mayra: the document is not being presented for approval; it is for review, discussion and comments.

Ishmael pointed out that there is not a black face in the student picture in the slides. To be inclusive, can not be exclusive in the optics.

Ambitious plan, definitely room for more input and more discussion

Cheryl encouraged everyone to read and look over the document to question, comment, and give back. Much is faculty related.

Lorrie: This is a full document with a lot of complexity and a lot of work behind it; other shared governance groups need a chance to read and weigh in. 

On the timeline; don’t want to rush but do want to move forward; how to hold each other accountable; FA, AS, Classified, Administration, etc.; generate more campus wide awareness; also clarification on compensation.

Shared Governance Reflection Processing

Presentation & feedback on 

answers to Shared Governance Reflection Questions
Jamboard feedback activity

Members divided into breakout triads to discuss reflection questions.

Some comments from groups:
Easier process for VM to add things to agenda
More Transparent Agendas
Have a transparent process for agendas
Making sure things that are discussed don't get forgotten
Onboarding improvement
Empowering Senators
Reports from Divisions
Continue with Zoom option for meetings
Breakout rooms with triads to increase communication and collaboration

Spring Plenary Resolution:+*6.04 S21 Flexibility in Remote Attendance at Local Academic Senates
Whereas, Meetings of local academic senates and their associated committees are subject to the requirements of the Brown Act;
Whereas, The governor’s Executive Order N-29-20 (17 March 2020) orders that “All requirements in the Brown Act expressly or impliedly requiring the physical presence of members, the clerk or other personnel of the body, or of the public as a condition of participation in or quorum for a public meeting are hereby waived”; and
Whereas, Attendance and participation in meetings of many local academic senates and their associated committees has increased thanks to the waiver of the requirement for physical presence of members or of the pubic, allowing senates to continue asserting their purview over academic and professional matters despite the ongoing covid-19 pandemic;

Resolved, That the Academic Senate for California Community Colleges work with the California Community Colleges Chancellor’s Office to advocate for cont.

Good of the Order

De Anza End of Year Celebrations
(updated with more events as they become announced):

• Mary P will send email to the Executive members to confirm those serving in the Senate next year.
• Models for Transforming Classrooms to be Equitable and Antiracist by CCCOER
• When: Wednesday, June 9, 12 pm PDT/3 pm EDT
• Registration Link: https://us02web.zoom.us/meeting/register/tZEvde-hrDguEtPCj9DbzXAAIoRlMNEk9oNU
• Guided pathway update
• The Curriculum Committee is hosting a workshop on Noncredit Curriculum this coming Tuesday, June 8 from 2:45-4:00 PM. We will be joined by two statewide Academic Senate Executive Committee faculty presenters, Cheryl Aschenbach and Manuel Velez, who will present on Noncredit Basics to De Anza's Curriculum Committee and other interested De Anza personnel. 
• Zoom link: https://fhda-edu.zoom.us/j/93227968189?from=addon
• Betty motioned, Louise seconded, to adjourn, no objection.

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu
Administrator Liaison*	Lorrie Ranck	✔
DASG Representative*	Lianna Vaughan Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research	✔
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair