General Meeting Information
Date: November 6,
2023
Time: 2:30 PM-3:30PM
Location: Student Council Chambers and Zoom
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Agenda
Time Topic Purpose Discussion Leader 2:30 PM Call to Order
I/D - All
2:30 PM Roll Call
I/D/A - All
2:32 PM Public Comments
I/D - All
2:37 PM Check Ins
I/D - All
2:42 PM Business Items
- New Clubs/Reactivations (2)
- (1) App submitted before due date
- (1) Vote to review
- Final Budget Proposal Check In
- ICC Expectations and Vision
- New Interns & Expectations
- Village Pathways
- PowerCUP Coffee
- Seasonal Drink
- Distribute Tasks
I/D/A
- Joel Ng
- Maritza Arreola
- Hyon Chu Yi-Baker
3:25 PM Public Comments
I
- All
3:30 PM Adjournment
A
- Joel Ng
A = Action
D = Discussion
I = Information -
Minutes
Call to Order
- Joel Ng called this meeting to order at 2:36pm.
Roll CallPosition Name Present Absent Late Online Excused Chairperson Joel N. x Chair of Club Affairs Sean H. x Chair of Equity Silmi S. x Chair of Finance Will W. x Chair of Programs Dana S. x Vice Chair of Finance Elton C. x Chair of Marketing Dan G. x (2:57pm) Vice Chair of Programs Darin D. x Vice Chair of Marketing Carys A. x Advisor Maritza A. x ICC Secretary Maliah K. x Public Comments
- There were no public comments.
Check Ins- Round of Introductions
- Name, Major, Pronouns, Favorite Ice Cream
- Update: Elton Chen officially the new Vice Chair of Finance.
Business Item 1New Clubs/Reactivations (2)
- Turkish Student Association (New Club)
- Re-word constitution to include that the club centers on the Turkish ethnicity but it open to ALL students.
- Sean H: Motion to approve Turkish Student Association as 'on trial'.
- Darin seconded the motion; no objections.
- Game Developer Club
- Game Dev Club reached out to Sean H expressing interest in starting a new club on October 25, 2023; Emailed Sean on October 28, 2023 asking if there were any forms that needed to be filled out, despite Sean previously providing an overview of the procedures.
- Game Dev Club claims that there was a technical issue due to ICC not receiving documents by the deadline on October 30, 2023.
- Petition is not fully filled; no CWIDs down and no signatures; incomplete application. More processing would be required if approved for review.
- Sean H motioned to review the Game Developer Club application for this meeting.
- Carys A seconded the motion; no objections. Club will be given consideration this meeting.
- Sean H moves to approve the Game Dev Club to 'on trial.'
- Will W seconded the motion; no objections.
Business Item 2Budget Proposal Check In
Category Amount Supplies $2500 Promo, Banners, Giveaways $3200 Food $5000 Printing $1500 Prof Tech Services $5000 Equipment Rental $1500 Club Awards $7000 New Clubs $2000 Special Allocations $5000 - Note: the motion to remove payroll was implemented since secretary position is no longer present.
- Dan G motioned to increase 2 categories -- the proposal for supplies to increase to $2500 as well as the Promos to increase to $3200. (Reflected in the table above)
- Sean H seconded the motion; no objections.
- Dan G motioned to approve proposing a scholarship for ICC that matches DASG's committee, executive and internal officers with ICC's chair and vice chair positions.
- Sean H seconded the motion; no objections.
Business Item 3ICC Expectations and Vision
- Maritza will send out a form requesting: How you want ICC to be perceived? What are some actionable items that can be done to fulfill that vision?
- Timeliness, communication, delegating, holding ourselves accountable etc. are in need of improvement and have not been meeting the community guidelines established in the beginning of the year. Goal is to remember those things discussed so we can support you in showing up in those ways.
- Invitation to reflect on how to make the space and time we have together with more engagement, vibrant and a safe space.
Homecoming Reminders & Updates- DASG Marketing is focused on promoting; DASG Programs is focused on decor and physical space activities.
- ICC Marketing has established the flyer as well as social media; ICC Programs is taking volunteers in coordinating clubs for the pregame social.
- Dana S: Volunteer form has been sent out and will come by Maritza's office to troubleshoot checking for replies.
- Darin created the Discord; volunteer form will be sent there.
AdjournmentJoel Ng adjourned the meeting at 3:39pm.