General Meeting Information

Date: November 13, 2023
Time: 2:30 PM - 1:30 PM
Location: Student Council Chambers and Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    1:30 PM 

    Call to Order 

    I/D

    • Joel Ng
    1:30 PM

    Roll Call 

    I/D/A

    • Maliah Kenoly
    1:31 PM

    Public Comments

    I/D 

    • All
    1:36 PM

    Check Ins:

    What is one new thing you do to de-stress/take care of your self?

    Time: 10 Minutes

    I/D

    • All
    1:46 PM

    Business Item 1

    Polls
    • Sweater Style


    Time: 5 Minutes

    I/D/A

    • Maritza Arreola
    1:51 PM

    Business Item 2 

    Scholarship 
    • Prompts


    Time: 15 Minutes

    I/D

    • Maritza Arreola
    2:06 PM 

    Business Item 3

    ICC Expectations and Vision 

    Time: 30 Minutes

    I/D

    • Joel Ng
    2:36 PM

    Business Item 4

    PowerCUP Coffee 

    Time: 5 Minutes

    I/D

    • Dan G
    2:41 PM

    Business Item 5

    Intern Expectations

    Time: 20 Minutes

    I/D

    • Joel Ng
    3:01 PM

    Business Item 6

    Homecoming Reminders & Updates

    Time: 5 Minutes

    I/D

    • Maritza Arreola
    3:06 PM

    Public Comments

    I/D

    • All
    3:11 PM

    Adjournment

    A

    • Joel Ng 

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Call to Order

    • Sean Ng called the meeting to order at 1:37 PM. 


    Roll Call

    Position Name Present Absent Late Online Excused Left Early
    Chairperson Joel N.     x      
    Chair of Club Affairs Sean H. x          
    Chair of Equity Silmi S.     x     x
    Chair of Finance Will W. x          
    Chair of Programs Dana S. x          
    Vice Chair of Finance Elton C. x          
    Chair of Marketing Dan G.     x      
    Vice Chair of Programs Darin D. x          
    Vice Chair of Marketing Carys A. x          
    Advisor Maritza A. x          
    ICC Secretary Maliah K.  x          

    Public Comments 

    • New Interns - What is one new thing you do to de-stress/take care of your self?
    • Name, Pronouns, Position, Major, Check In Question. 
      • Janice Leang
      • Anastasia Kathleen Wirjadi
      • Gabriella Audrey Stanly


    Check Ins

    • Question: What is one new thing you do to de-stress/take care of your self?
      • All members and interns described their new self care strategies. 


    Businesss Item 1

    • Polls
      • Promotional Items; budget from DASG include 1500 dollars including pens, apparel, water bottles etc. 
      • Have to keep per item price low; link sent in the chat as well as a QR code. 
      • Poll Link
      • Sean H moved to keep the same style and color of sweaters from last year. 
      • Dan G objects to the motion; requests sweater to be a hoodie. 
      • Hoodies are more expensive; most likely to be polos, shirts, long sleeves etc. 
      • New design would be an additional $50. 
      • Will revisit options at a later time. 


    Business Item 2

    • Scholarship 
      • Carolee Erickson Memorial (Club Officers only); 1 recommendation needed; specific to club officers.
      • Leadership Scholarship (For club officers but open to ICC Officers; 2 letters of recommendation. 
      • See link for more information on scholarships: https://www.deanza.edu/clubs/scholarships.html
      • Dan G motion to keep the same prompts for the ICC Scholarships.
      • Carys A seconded the motion; no objections. 
      • Carys A moves to keep award amounts to $1,000. 
      • Dan G seconded the motion; Will Wu objects. 
      • Will W proposes to change the amount of the scholarships to $500 to award more as well as keep the $1,000 award amount for the memorial scholarship. 
      • Group proceeded with discussion over proposal taking into account the awards given out from the previous school year 2022-2023. 
      • Dan moved to keep the prompts to $1,000. 
      • Sean H seconded the motion; no objections. 
    • Reader Decision Making
      • Joel Ng amends the motion to have the La Donna (Financial Aid Office) and Memorial Scholarships (By ICC Council). 
      • Dana S seconded the motion; Will W objections. 
      • Will Wu proposes that it gets too complicated and it is coming from the ICC funds. Financial Aid Office already have their own scholarships that are given out. 
      • Dan G the scholarship is coming from ICC funds; out of principal, it is implying that the ICC Council does not have the ability to treat them objectively. 
      • Joel Ng agrees and proposes a recommendation from the financial aid office to review. 
      • Will Wu would like to engage in a vote over the matter. 
      • Joel Ng mentions that the financial aid office would provide recommendations but would not be making final decisions. 
      • Joel Ng moves to end debate and decide on a vote. 
      • Dan G seconded the motion; no objections. 
      • Joel N moves to have a vote on scholarships with consultation from financial aid office and reviewed by the ICC team. 
      • Joel Ng moves to recess. 
      • Sean H motions to keep the deadline for the ICC scholarship in mid February. 
      • Joel N seconded the motion; no objections. 


    Business Item 3

    • ICC Expectations and Vision
      • Link to the Poll: https://pollev.com/maritzaarreola734
      • Link to Poll Question: https://pollev.com/maritzaarreola734
      • ICC team reviewed and discussed the Vision for ICC and reflected on how to improve in the areas that need improvement and areas of strength.
      • The ICC team also discussed best practices including the necessity for team communication, email etiquette and professionalism. 
      • If documents are being created they should always be through Outlook; if something needs more feedback include it in an email as well. 
      • Martiza A showed the ICC Homepage on the De Anza Website; Article on the internship duties, responsibilities and expectations. 


    Business Item 4

    • PowerCUP Coffee 
      • Dan G presented the item; asked for opinions on the coffee flavor descriptions and recipes. 
      • Planned on finalizing for the Fall Quarter; may start at the beginning of Winter Quarter. 
      • Joel Ng moved to table this item. 
      • Sean H seconded the motion; no objections. 


    Business Item 5

    • Intern Expectations
      • Will be discussed at the next meeting. 


    Business Item 6

    • Homecoming Reminders and Updates
      • Will be discussed at the next meeting. 


    Public Comments

    • None. 


    Adjournment

    • The meeting was adjourned at 2:41 PM. 

Documents and Links


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