General Meeting Information
Date: November 13,
2023
Time: 2:30 PM - 1:30 PM
Location: Student Council Chambers and Zoom
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Agenda
Time Topic Purpose Discussion Leader 1:30 PM Call to Order
I/D
- Joel Ng
1:30 PM Roll Call
I/D/A
- Maliah Kenoly
1:31 PM Public Comments
I/D
- All
1:36 PM Check Ins:
What is one new thing you do to de-stress/take care of your self?
Time: 10 Minutes
I/D
- All
1:46 PM Business Item 1
Polls
- Sweater Style
Time: 5 MinutesI/D/A
- Maritza Arreola
1:51 PM Business Item 2
Scholarship
- Prompts
Time: 15 MinutesI/D
- Maritza Arreola
2:06 PM Business Item 3
ICC Expectations and Vision
Time: 30 Minutes
I/D
- Joel Ng
2:36 PM Business Item 4
PowerCUP Coffee
Time: 5 Minutes
I/D
- Dan G
2:41 PM Business Item 5
Intern Expectations
Time: 20 Minutes
I/D
- Joel Ng
3:01 PM Business Item 6
Homecoming Reminders & Updates
Time: 5 Minutes
I/D
- Maritza Arreola
3:06 PM Public Comments
I/D
- All
3:11 PM Adjournment
A
- Joel Ng
A = Action
D = Discussion
I = Information -
Minutes
Call to Order
- Sean Ng called the meeting to order at 1:37 PM.
Roll CallPosition Name Present Absent Late Online Excused Left Early Chairperson Joel N. x Chair of Club Affairs Sean H. x Chair of Equity Silmi S. x x Chair of Finance Will W. x Chair of Programs Dana S. x Vice Chair of Finance Elton C. x Chair of Marketing Dan G. x Vice Chair of Programs Darin D. x Vice Chair of Marketing Carys A. x Advisor Maritza A. x ICC Secretary Maliah K. x Public Comments
- New Interns - What is one new thing you do to de-stress/take care of your self?
- Name, Pronouns, Position, Major, Check In Question.
- Janice Leang
- Anastasia Kathleen Wirjadi
- Gabriella Audrey Stanly
Check Ins- Question: What is one new thing you do to de-stress/take care of your self?
- All members and interns described their new self care strategies.
Businesss Item 1-
Polls
- Promotional Items; budget from DASG include 1500 dollars including pens, apparel, water bottles etc.
- Have to keep per item price low; link sent in the chat as well as a QR code.
- Poll Link
- Sean H moved to keep the same style and color of sweaters from last year.
- Dan G objects to the motion; requests sweater to be a hoodie.
- Hoodies are more expensive; most likely to be polos, shirts, long sleeves etc.
- New design would be an additional $50.
- Will revisit options at a later time.
Business Item 2-
Scholarship
- Carolee Erickson Memorial (Club Officers only); 1 recommendation needed; specific to club officers.
- Leadership Scholarship (For club officers but open to ICC Officers; 2 letters of recommendation.
- See link for more information on scholarships: https://www.deanza.edu/clubs/scholarships.html
- Dan G motion to keep the same prompts for the ICC Scholarships.
- Carys A seconded the motion; no objections.
- Carys A moves to keep award amounts to $1,000.
- Dan G seconded the motion; Will Wu objects.
- Will W proposes to change the amount of the scholarships to $500 to award more as well as keep the $1,000 award amount for the memorial scholarship.
- Group proceeded with discussion over proposal taking into account the awards given out from the previous school year 2022-2023.
- Dan moved to keep the prompts to $1,000.
- Sean H seconded the motion; no objections.
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Reader Decision Making
- Joel Ng amends the motion to have the La Donna (Financial Aid Office) and Memorial Scholarships (By ICC Council).
- Dana S seconded the motion; Will W objections.
- Will Wu proposes that it gets too complicated and it is coming from the ICC funds. Financial Aid Office already have their own scholarships that are given out.
- Dan G the scholarship is coming from ICC funds; out of principal, it is implying that the ICC Council does not have the ability to treat them objectively.
- Joel Ng agrees and proposes a recommendation from the financial aid office to review.
- Will Wu would like to engage in a vote over the matter.
- Joel Ng mentions that the financial aid office would provide recommendations but would not be making final decisions.
- Joel Ng moves to end debate and decide on a vote.
- Dan G seconded the motion; no objections.
- Joel N moves to have a vote on scholarships with consultation from financial aid office and reviewed by the ICC team.
- Joel Ng moves to recess.
- Sean H motions to keep the deadline for the ICC scholarship in mid February.
- Joel N seconded the motion; no objections.
Business Item 3-
ICC Expectations and Vision
- Link to the Poll: https://pollev.com/maritzaarreola734
- Link to Poll Question: https://pollev.com/maritzaarreola734
- ICC team reviewed and discussed the Vision for ICC and reflected on how to improve in the areas that need improvement and areas of strength.
- The ICC team also discussed best practices including the necessity for team communication, email etiquette and professionalism.
- If documents are being created they should always be through Outlook; if something needs more feedback include it in an email as well.
- Martiza A showed the ICC Homepage on the De Anza Website; Article on the internship duties, responsibilities and expectations.
Business Item 4-
PowerCUP Coffee
- Dan G presented the item; asked for opinions on the coffee flavor descriptions and recipes.
- Planned on finalizing for the Fall Quarter; may start at the beginning of Winter Quarter.
- Joel Ng moved to table this item.
- Sean H seconded the motion; no objections.
Business Item 5-
Intern Expectations
- Will be discussed at the next meeting.
Business Item 6-
Homecoming Reminders and Updates
- Will be discussed at the next meeting.
Public Comments- None.
Adjournment- The meeting was adjourned at 2:41 PM.