General Meeting Information

Date: November 20, 2023
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers or DASB Lounge and Zoom

  • Agenda

    Time Topic Purpose Discussion Leader

    2:30 PM

    Call to Order

    A

    • Joel Ng

    2:30 PM

    Roll Call 

    I/D/A

    • Maliah Kenoly

    2:32 PM

    Public Comments

    I/D

    • All

     2:37 PM

    Check In: Any Plans for Thanksgiving break?

    Time: 10 Minutes

    I/D
    • All

     2:47 PM 

    Business Item 1

    Potential Food Order for Rep Meeting

    Time: 15 Minutes

     I/D/A

    • Maritza Arreola
    • Joel Ng
    3:02 PM

    Business Item 2

    PowerCUP Update

    Time: 5 Minutes

    I/D

    • Joel Ng
    • Dan Gotesdyner
    3:07 PM

    Business Item 3

    Intern Expectations

    Time: 20 Minutes

    I/D

    • Joel Ng
    • Maritza Arreola
    3:27 PM

    Business Item 4

    Club Day: Revisit Feedback and Logistics

    Jamboard

    Time: 10 Minutes

    I/D

    • Joel Ng
    • Maritza Arreola
    3:37 PM

    Public Comments

    I/D

    • All
    3:42 PM

    Adjournment

    A
    • Joel Ng

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Call to Order

    • Maritza called the meeting to order at 2:32pm. 


    Roll Call

    Position Name Present Absent Late Online Excused
    Chairperson Joel N. x        
    Chair of Club Affairs Sean H. x        
    Chair of Equity Silmi S.     x (2:43pm)    
    Chair of Finance Will W.     x    
    Chair of Programs Dana S. x        
    Vice Chair of Finance Elton C. x        
    Chair of Marketing Dan G.     x    
    Vice Chair of Programs Darin D. x        
    Vice Chair of Marketing Carys A.         x
    Advisor Maritza A. x        
    ICC Secretary Maliah K.  x        
    Check In: What are the plans for the break?
    • Most have plans to complete assignments and complete college apps!


    Business Item 1

    Potential Food order for rep meeting
    • Maritza: $2,000 total in budget for this year; used $600.19 for club day to this date. Currently have just under $1400 for the rest of the year. 
      • Past Cultural Night Market: Boba ~ $228 
      • $6,245 in the 'backup account."
      • ~10-15 in person; snacks/desserts/ICC Team
    • Joel N: Suggestion to move promotional items if possible; Maritza mentions that majority of the funding was 
    • Sean H asks if ICC can purchase a new banner since the current ones are outdated. 
    • Joel N I move to approve the funding for using food funds for food for the last representative meeting. 
    • Dan G seconded the motion; no objections. 
    • Dan, Sean and Joel suggest creating a Google Form to ask what the food preferences are. 
    • Maritza mentions that if using Dining Services food then that needs to be confirmed by Wednesday, 11/22. 
      • If pre-packaged items such as cupcakes, chips, pocky etc. 
      • If outside options needs to be done by Monday, 11/27; responses may be delayed due to upcoming holidays. 
    • Joel N: Have prepackaged foods in case not may people attend in person; snacks can be used for other ICC meetings; events etc. 
    • Joel will create the Google Form and email out to reps; options are important to have beforehand. 
    • Club that was forgotten to review before the deadline; should have done last week but missed it. Suggestion to do it quickly before moving on to the next business item. 


    Business Item 2

    Project Oriented Programming Club
      • Change in Officer Description was needed; conditional approval is needed. 
      • Discussion over whether the club should be approved today or whether it should be postponed to winter quarter. 
      • Sean H motions to approve Project Oriented Programming Club if they change the officer duty description; no objections. Club needs to add more detail on duties for positions and schedule a meeting with the club to ensure clarity. 


    Business Item 3

    PowerCUP Update
    • All drinks have been confirmed from last meeting; Prices were established likely launched during the first two weeks of the Winter Quarter. 
      • Range of coffee drinks - $4.50 - $5.75. 
      • Jared and Chris B will be working on launch; promotion will be discussed soon. 
      • Maritza mentions to have a plan before the break on who will be working on each promo item/post etc.  


    Business Item 4

    Intern Expectations
    • Maritza gave an overview of the ICC Code and the overall process of how to make edits before presenting to the clubs. 
    • Joel N: For those online/in-person, DASG is changing their structure and feels the code is too broad for intern expectations; too much opportunity for interns to do nothing or everything and still get the same credit no matter what. 

    Proposed Changes

    • Dana S: Volunteering at all of the club days, attending most meetings (more lenicency with interns), Executive meetings can be attended bi-weekly, interns should have opportunity to explore different committees. 
    • Dan G: More structure; outside of meetings - interns assigned to committees to give a more streamlined approach for interns in a rotation. Suggests creating a google form to advocate for their inital interests. If students do not know, they will be put into a rotation. 
    • Joel N: Does not want to group them into a particular committee based on their inital interests and/or majors etc. If doing committees, ICC would need to do committee meetings; rotation might be too specific and still do the shadowing of the chair position. 
    • Euclia does like the idea of exploring different committees. 


    Public Comments 

    • Joel: Shout out to Dana and Darin for successful Homecoming Dance! 


    Adjournment

    • Joel Ng adjourned the meeting at 3:40 PM. 

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