General Meeting Information
Date: November 20,
2023
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers or DASB Lounge and Zoom
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Agenda
Time Topic Purpose Discussion Leader 2:30 PM
Call to Order
A
- Joel Ng
2:30 PM
Roll Call
I/D/A
- Maliah Kenoly
2:32 PM
Public Comments
I/D
- All
2:37 PM
Check In: Any Plans for Thanksgiving break?
Time: 10 Minutes
I/D - All
2:47 PM
Business Item 1
Potential Food Order for Rep Meeting
Time: 15 Minutes
I/D/A
- Maritza Arreola
- Joel Ng
3:02 PM Business Item 2
PowerCUP Update
Time: 5 Minutes
I/D
- Joel Ng
- Dan Gotesdyner
3:07 PM Business Item 3
Intern Expectations
Time: 20 Minutes
I/D
- Joel Ng
- Maritza Arreola
3:27 PM Business Item 4
Club Day: Revisit Feedback and Logistics
Time: 10 Minutes
I/D
- Joel Ng
- Maritza Arreola
3:37 PM Public Comments
I/D
- All
3:42 PM Adjournment
A - Joel Ng
A = Action
D = Discussion
I = Information -
Minutes
Call to Order
- Maritza called the meeting to order at 2:32pm.
Roll CallPosition Name Present Absent Late Online Excused Chairperson Joel N. x Chair of Club Affairs Sean H. x Chair of Equity Silmi S. x (2:43pm) Chair of Finance Will W. x Chair of Programs Dana S. x Vice Chair of Finance Elton C. x Chair of Marketing Dan G. x Vice Chair of Programs Darin D. x Vice Chair of Marketing Carys A. x Advisor Maritza A. x ICC Secretary Maliah K. x Check In: What are the plans for the break?
- Most have plans to complete assignments and complete college apps!
Business Item 1Potential Food order for rep meeting
- Maritza: $2,000 total in budget for this year; used $600.19 for club day to this date.
Currently have just under $1400 for the rest of the year.
- Past Cultural Night Market: Boba ~ $228
- $6,245 in the 'backup account."
- ~10-15 in person; snacks/desserts/ICC Team
- Joel N: Suggestion to move promotional items if possible; Maritza mentions that majority of the funding was
- Sean H asks if ICC can purchase a new banner since the current ones are outdated.
- Joel N I move to approve the funding for using food funds for food for the last representative meeting.
- Dan G seconded the motion; no objections.
- Dan, Sean and Joel suggest creating a Google Form to ask what the food preferences are.
- Maritza mentions that if using Dining Services food then that needs to be confirmed
by Wednesday, 11/22.
- If pre-packaged items such as cupcakes, chips, pocky etc.
- If outside options needs to be done by Monday, 11/27; responses may be delayed due to upcoming holidays.
- Joel N: Have prepackaged foods in case not may people attend in person; snacks can be used for other ICC meetings; events etc.
- Joel will create the Google Form and email out to reps; options are important to have beforehand.
- Club that was forgotten to review before the deadline; should have done last week but missed it. Suggestion to do it quickly before moving on to the next business item.
Business Item 2Project Oriented Programming Club
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- Change in Officer Description was needed; conditional approval is needed.
- Discussion over whether the club should be approved today or whether it should be postponed to winter quarter.
- Sean H motions to approve Project Oriented Programming Club if they change the officer duty description; no objections. Club needs to add more detail on duties for positions and schedule a meeting with the club to ensure clarity.
Business Item 3PowerCUP Update
- All drinks have been confirmed from last meeting; Prices were established likely launched
during the first two weeks of the Winter Quarter.
- Range of coffee drinks - $4.50 - $5.75.
- Jared and Chris B will be working on launch; promotion will be discussed soon.
- Maritza mentions to have a plan before the break on who will be working on each promo item/post etc.
Business Item 4Intern Expectations
- Maritza gave an overview of the ICC Code and the overall process of how to make edits before presenting to the clubs.
- Joel N: For those online/in-person, DASG is changing their structure and feels the code is too broad for intern expectations; too much opportunity for interns to do nothing or everything and still get the same credit no matter what.
Proposed Changes
- Dana S: Volunteering at all of the club days, attending most meetings (more lenicency with interns), Executive meetings can be attended bi-weekly, interns should have opportunity to explore different committees.
- Dan G: More structure; outside of meetings - interns assigned to committees to give a more streamlined approach for interns in a rotation. Suggests creating a google form to advocate for their inital interests. If students do not know, they will be put into a rotation.
- Joel N: Does not want to group them into a particular committee based on their inital interests and/or majors etc. If doing committees, ICC would need to do committee meetings; rotation might be too specific and still do the shadowing of the chair position.
- Euclia does like the idea of exploring different committees.
Public Comments- Joel: Shout out to Dana and Darin for successful Homecoming Dance!
Adjournment- Joel Ng adjourned the meeting at 3:40 PM.