November 27, 2023

Call to Order

• Sean H called the meeting to order at 1:38pm. 

Roll Call

Position	Name	Present	Absent	Late	Online	Excused	Left Early
Chairperson	Joel N.	x		x (2:08pm)
Chair of Club Affairs	Sean H.	x
Chair of Equity	Silmi S.	x (Arrived at 3:31pm)			x		x (1:44 PM- 1:49pm)
Chair of Finance	Will W.	x			x
Chair of Programs	Dana S.	x
Vice Chair of Finance	Elton C.	x		x (2:08pm)
Chair of Marketing	Dan G.	x
Vice Chair of Programs	Darin D.	x		X (1:47pm)
Vice Chair of Marketing	Carys A.		x
Advisor	Maritza A.	x
ICC Secretary	Maliah K.	x
Intern	Ashton Bong	x

Public Comments

• No public comments. 

Check In 

• Is turkey overrated?

  • All members gave their names, pronouns, major, ICC Position, and answered the check in question. 

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Business Item 1

Course Conflicts

• Will W: Accounting 1C option only for Katerina Wong and mentioned that she would be willing to work with his schedule for him to be able to attend ICC meetings given that she has experience working with students that are involved in campus activities. 
• Dan G: may not be available due to a physics course that he has been waitlisted for; more info to come. 
• Sean H: Taking a physics course that conflicts with generally all ICC meetings, if he chooses alternatives it will conflict with being able to attend the other registered courses. Can reach out to professors to see if Sean can get excused. 
  • If giving an arrangement comparable to Will then that will work. 
• Dan G and Will W agree that Sean H should receive an exception given the consistent and wonderful work he has put in. 
• Darin: Has similar scheduling conflicts as Sean H; Monday and Wednesday conflicts. 
  • Does not want to relieve duties to Dana and would like to be just as involved as usual. 
• Dana S is fine with attending the meetings on her own if that means that Darin has class scheduling conflicts. 
• Dana S motion to have Darin continue his position even though he cannot attend the meetings. 
• Dan G seconded the motion; no objections. 
• Darin will be sure to check in with Dana regularly. 
• Sean H would like to continue his role and would like to be more involved with meetings in the future; offers to communicate with Joel regarding recorded meetings and give personal input through that option. 
• Joel N is there a way to set up vice chairs and/or interims to support Sean in attending meetings since he would not be able to attend meetings. 
• Dan G motions to keep Sean H as chair of club affairs without attending the meetings. 
• Dana S seconded the motion; no objections. 

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Business Item 2

Club Application (Updated Constitution)

• Sean H moves to approve the CSSA Club's updated constitution. 
• Dana S seconded the motion; no objections. 
• Joel N proposes a change to the agenda to include the ICC Code changes. (Add one more item after club day logistics)

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Business Item 3

Final Rep Meeting Overview

• Sean H sent a form to all clubs regarding the food for the 11/29 Rep Meeting. 
  • Results: 
• Two clubs that have checked the boxes for perfect attendance, rep attendance.

Food Items

• Stick to room temperature food items; ice cream is tough to set up. 
  • Pastries, Hot Cheetos, Pocky, Goldfish etc. Individually wrapped items. 
  • Commit to doing it early enough to set up by 1:30pm. Feel free to drop off in ICC office and/or Maritza's office. 
• Joel N will pick up the snacks. 

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Business Item 4

Winter Quarter Goals & Overview

• Elections Timeline
  • Martiza will check with Dennis for dates; people need to vote in the DASG Election and last time did not meet the minimum and had to extend the election. 
  • Prioritize getting classes figured out to schedule office hours. 

• Goals for Elections, Club Day, etc. 
  • Dan G: Goal is to balance more difficult courses, work and ICC. 
  • Ashton B: To commit to attending meetings in the winter quarter. 
  • Dana S: Doing more large scale events. 
  • Elton C: Focus on understanding role better and participate more in the ICC meetings; maintain grades. 
  • Sean H: Joining internal meetings and leading next quarter; contact clubs that need assistance and form strong/positive feedback. 
  • Joel N: Goal is to not burn out; having more purpose in the things that are done. 
  • Darin A: To enjoy time more especially because there's a lot of grind. 
  • Will W: Not burn out. 

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Business Item 5

Club Day Logistics and Next Steps

• Reviewed Jamboard
• Check in was late -- consider starting check in earlier for next club day. 
• Feedback to change beverages, day, time, 
• Spent just over $600 on 4 water dispensers, 3 fruit punch dispensers and 3 lemonade dispensers + 500 cups. 
• Day might be colder - perhaps coffee and/or tea instead?; Not many people seemed to prefer the fruit punch. 
• Water/Coffee and Tea ✅ 
• Dan G motions to keep Club Day on Thursday, January 24, 2023 from 11am-1pm. 
• Dana S seconded the motion; no objections. 
• Dana S has lab that day and may only make the setup/check in. 
• Maritza: Save the Date by Monday of next week; December 4, 2023.

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Business Item 6

ICC Intern Expectations

• Joel Ng presented the item. 
• ICC team began making edits to the Intern Code. 
• Need to spend more time defining what the committees are, the structure etc to present to clubs and hopefully get approved. 

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Public Comments

• Dan G in order to market for the elections chairs and vice hcairs please send over headshots and short bio (what it has been like to be in your role - positives) to Carys to put the graphic together for promotional purposes. 
• Maritza: Everyone be on time to the rep meeting on 11/29 and Joel send the snacks list by tomorrow morning, 11/28/23. Notify if/when you will be transferring. 

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Adjournment

• Joel Ng adjourned the meeting at 3:35pm.