General Meeting Information
Date: January 10,
2024
Time: 2:30 P.M.
Location: Student Council Chamber A & Zoom (Hybrid)
-
Agenda
Time Topic Purpose Discussion Leader 2:30 Call to Order A Joel Ng (Chaiperson) 2:30-2:33 Roll Call I/D/A Maliah Kenoly (Secretary 2:33-2:38 Public Comments I/D All 2:38-2:48 Check-In
This item is to share a highlight from break and a goal for the new quarter.
Time: 10 minutes
D Joel Ng (Chairperson) 2:48-2:53 ICC Role Reminders & Winter Changes
This item is to revisit the quarterly responsibilities (ICC Meetings, Office Hours for Officers, 1:1s for Chairs, ICC Office upkeep for all, team expectations from Fall), and introduce some new changes for Winter quarter (club meeting attendance, online meeting form, Canvas shell for orientations).
Time: 5 minutes
Maritza Arreola (Advisor) 2:53-3:03 ICC Marketing VC Schedule Conflict for Winter
This item will be discuss the schedule conflict that our VC of Marketing has preventing her from attending meetings this quarter, and discussion of options forward.
Time: 10 minutes
Maritza 3:03-3:13 New/Reactivated Club Applications
This item is to review and approve new club applications.
Time: 10 minutes
Sean Htet (Chair of Club Affairs), Joel, Maritza 3:13-3:18 Election Tasks
This item is to confirm vacancies for 2024-2025, develop a marketing plan, discuss Info Sessions, and finalize application details.
Time: 5 minutes
Joel, Maritza 2:18-3:28 Winter Club Day Planning
This item is discuss planning decisions for Winter Club Day scheduled for Week 3.
Time: 10 minutes
I/D Dana Sanei (Chair of Programs), Darin Djapri (VC of Programs), Maritza 3:28-3:30 Public Comments I/D All 3:30 Adjournment A Joel A = Action
D = Discussion
I = Information -
Minutes
Call to Order
- Joel N called the meeting to order at 2:19pm.
Roll CallPosition
Name
Present
Absent
Late
Online
Excused
Left Early
Chairperson
Joel Ng
x
x (1:43pm)
Chair of Club Affairs
Sean H.
x
Chair of Equity
Silmi S.
x
x
Chair of Finance
Will W.
x
Chair of Programs
Dana S.
x
Vice Chair of Finance
Elton C.
x
Chair of Marketing
Dan Gotesdyner
x
Vice Chair of Programs
Darin D.
x
Vice Chair of Marketing
Carys A.
x
ICC Advisor
Maritza Arreola
x
ICC Secretary
Maliah Kenoly
x
Intern
Euclia Purnama
x
Intern
Nann Su Mon Oo
x
Intern
Elizabeth Tsai
x
Public Comments
- Maritza: Will be hearing about DASG Elections soon. ICC Rep meeting next Wednesday.
- Maintain ICC offices, schedule a day to get food and reorganize ICC spaces.
- ICC Chairs and Vice Chairs: Office hours start next week; please enter times in ICC Office hours document sent out by Maritza via email. Does not count holidays.
Check In- This item is to share a highlight from break and a goal for the new quarter.
Business Item 1
ICC Role Reminder & Winter Changes
Maritza A:
- Team Expectations will be sent out via email as a reminder to follow through on when providing services to our students.
- OCL is working on finalizing a tracker / form for clubs to fill out for online meetings. Sean will be taking the lead in ensuring that everyone is attending club meetings this quarter.
- Canvas Shell – financial orientation etc. so clubs can use as a reference, working on getting orientation to be a module. Difficult to find time to meet with everyone one on one. If club has changes with officers, they can also receive the orientation.
- Encourage interns to get involved and support for upcoming events such as club day, etc.
Joel Ng:- Discord Update – No response from DASG Server support over break.
Business Item 2
ICC Marketing VC Schedule Conflict for Winter
- Sean H and Darin P scheduling conflicts
- Carys A scheduling conflicts may not be able to attend the meetings due to work/school scheduling conflicts. Carys would be willing to continue with producing marketing materials and is asking if she can still participate while be excused from attending ICC Meetings.
Dan:
- Does not believe that Carys needs to be at the meetings since Dan can cover but will speak to Carys. She produces invaluable work and does not foresee any problems with allowing her to continue her role as Vice Chair of Marketing.
Maritza:
- Would be more crucial that everyone attends meetings so that quorum is fulfilled.
- As long as we have 5 chairs total for executive, need 50%+1 of clubs for the ICC Rep Meetings.
Motions:- Dan moves to fully excuse Cary’s absences and continue to keep her as Vice Chair of marketing on the condition of fulfilling her marketing duties.
- Sean H seconded the motion, no objections.
Business Item 3
New/Reactivated Club Applications
- Pre-Law Club
- Still need their petition and choose an option in Article III.
- Sean H moves to approve the De Anza Pre Law Club constitution.
- Joel seconded the motion, no objections.
- PUSO Club
- Sean H motions to approve PUSO’s constitution to a club on trial.
- Dan G seconded the motion, no objections.
- STEMB Club
- Needs more clarity on what they would like to do within their club.
- Discussion took place over whether there is enough clarity on the goals of the club before providing a motion.
- Dan motions to approve STEMB as a club on trial.
- Sean H seconded the motion.
- Joel N objected the motion.
- Motion not passed due to vote, refer to table below.
“Votes for whether STEMB should be approved as a club on trial”
Y = Club Approved
N = Club Not Approved
O = Omitted
Name
Vote
Joel N.
N
Sean H.
Y
Silmi S.
Y
Dana S.
N
Darin D.
N
Elton C.
N
Dan G.
Y
- Omega Leo Club
- Needs an advisor on their application and fix some minor errors on the form.
- Clarification of whether they reached out to the organization.
- Sean H moves to approve Omega Leo club to on trial if they confirm an advisor and getting confirmation of being involved with the Omega Leo Organization.
- Sean H moves to table the Omega Leo’s club constitution to discussion.
- Darin seconded the motion, no objections.
- Project-Oriented Programming
- Mission has already been approved for this club.
- Sean H motions to approve the Project-Oriented Programming club as a club on trial.
- Dan G seconded the motion.
Business Item 4Elections Tasks
- Give Maritza days and times for info sessions for ICC Elections ASAP.
Business Item 5Winter Club Day Planning
- Weather is not looking great, may have to push it a week (backup day as alternative)
- $2200 for the coffee beverage option; 250 – Coffee and Tea, 350 – Hot chocolate includes the servers. Maritza will send out an email with this information.
Public Comments- No public comments.
Adjournment- Maritza A adjourned the meeting at 3:43pm.